Selecting document for asset capitalization

This page allows you to search and select the documents for asset capitalization. Tell me more.

Select the “Create Asset Record” link under the “Asset Capitalization” business component.

The “Select Document” page appears.

Enter the following fields in the “Search Criteria” group box to search for the documents:

Document Type

Use the drop-down list box to select the document type. You can select from the following options: “Component Work Order”, “Direct Invoice”, ”Engine Work Order”, Facility Work Order”, ”Goods Inward”, ““Make Work Order’, Miscellaneous Work Order”, Order Based Invoice, , “Piece Part Work Order”, and “Project Work Order”. “The system retrieves document type if exists, in the ascending order and displays the first value by default on launch of the page.

Ensure that only any one of the following values is specified in this field if a value is entered in the “Root Execution Doc. No” field:

Component Work Order
Facility Work Order
Make Work Order
Piece Part Work Order
Project Work Order
Engine Work Order
Miscellaneous Work Order

Finance Book	Use the drop-down to select the code identifying the finance book to which the document details are posted. The system lists all the finance books mapped to the login organization unit in the ascending order for selection. The finance book must have been defined in the “Create Finance Book” activity of “Organization Set Up” business component. The system displays the first value by default on launch of the page.
Non Capital Document	Check the box to retrieve the non-capital documents for capitalization. Check this check box to get and capitalize the records that are not originally created as capital documents. Ensure that this field is not checked for capitalization of capital documents..
Note: For order based invoices against 2-Way PO, irrespective of the value set in the “Capitalization Reference for asset purchase” field of the “Company Parameter Setup” business component, invoice retrieved is for the entire value including variance.
Document Date From	The starting date in the range of document dates from which the document details must be retrieved (Date Format). The system lists all the documents that are raised later than this date.

Note: The date entered here must be less than the date entered in the “To” field.

If this field is left blank and the “To” field is entered, then the system retrieves the document starting from the first document till the documents raised on the date specified in the “To” field.

If the document type is ‘Make Work Order’, ensure that the ‘Non Capital Document’ field remains unchecked. Only capital work orders can be selected here for capitalization.

To	The ending date in the range of document dates until which the details must be retrieved (Date Format). The system lists all the documents that are raised earlier than this date.

Note: If this field is left blank and “Document Date From” field is entered, then the system retrieves the documents raised on the date specified in the “Document Date From” field till the last invoice.

Proposal No.	The number identifying the asset proposal based on which the invoice has been raised (Alphanumeric, 18). The asset proposal must have been defined in the “Create Asset Proposal” activity of the “Asset Planning” business component.
	Help facility available.

Note: The proposal number must not be left blank, if the “Asset Planning” business component is mapped to this business component. The uncommitted balance against the proposal number must be greater than or equal to the capitalization amount.

The system retrieves only those capital SWOs that were created with the proposal number specified in the search.

The proposal number must not be entered if the “Non Capital Document” field is checked.

Document No. From

The starting number in the range of document numbers for which the details are to be retrieved (Alphanumeric, 18). You can enter the number in full or specify it partially using the “*” character. The system lists all the document numbers that are greater than or similar to the value entered here.

Note: If this field is left blank and the “To” field is entered, then the system retrieves the documents starting from the first document till the document specified in the “To” field.

To	The ending number in the range of document numbers for which the details are to be retrieved (Alphanumeric, 18). The system lists all the document numbers that are lesser than the value entered here. The number entered here must be greater than the number entered in the “Document No. From” field.

Note: If this field is left blank and the “Document No. From” entered, then the system retrieves the documents starting from the number specified in the “Document No. From” field till the last document.

If the “Non Capital Document” field is checked, then the document number and the document date must be entered for retrieving the details.

If the document type is ‘Make Work Order’, ensure that the ‘Non Capital Document’ field remains unchecked. Only capital work orders can be selected here for capitalization.

Supplier Code

A code identifying the supplier who raised the invoice (Alphanumeric, 32). The supplier code must have been defined in the “Register Supplier” activity of the “Purchase Setup’’ business component.

Help facility available.

Root Exec. Doc. Type

Use the drop-down list box to specify the type of the root work order for which you wish to retrieve details in the multiline. The system lists the following options. Data entry in this field is mandatory if a value is entered in the “Root Exec. Doc. No.” field.

A/C Maint. Execution # - Select this option if you wish to retrieve all work order details created under the specified AME as entered in the “Root Exec. Doc. No.” field.
Shop Work Order # - Select this option if you wish to retrieve all shop work order details created as child shop work order under a Root SWO as entered in the “Root Exec. Doc. No.” field.

The system displays blank by default.

Root Exec. Doc. No.

The number identifying the execution document corresponding to the entered root execution document type for which you wish to retrieve details in the multiline.

Click the “Search” pushbutton to retrieve the document details.

Note: The system retrieves the document details based on the search criteria.

If the “Non Capital Document” field is unchecked and the document type is set as “All” or “Make work Order”, then the system retrieves and displays the details of the closed work orders whose expense type is “Capital” and job type is “Make”, from the “Component Work Order” business component.

The system displays the following in the “Search Results” multiline:

Document Type	The document type.
Document Date	The date on which the documents were raised.
Document No.	The number identifying the document.

Click the hyperlinked Document number to view details of the document.

Ref. Doc No. / Supplier Name	Reference document of the document used for capitalization / The name of the supplier who raised the invoice.
Document Amount	The document amount. The system displays the total cost of the corresponding work order.
Pending Capitalization	The remaining amount of the document to be capitalized. The system displays the difference between the document amount and the amount that has already been capitalized.

Enter the following fields:

Capitalization Amount	The document amount to be capitalized (Decimal). Mandatory. The amount must be less than or equal to the pending capitalization amount and greater than zero.
Tag Group	The tag group which constitute of one asset tag (Alphanumeric, 6).

Example: If the tag group specified is ‘a’, for 3 documents in the multiline, then the 3 documents will be identified as a tag at the time of creating the complex asset.

Note: For the document type “Make Work Order”, partial capitalization is not supported. Hence ensure that the Capitalization Amount entered in the multiline is equal to the Pending Capitalization Amount.

The system displays the following fields:

Root Exec. Doc. Type	The type of the root work order for which you wish to retrieve details in the multiline, which could be AME or SWO.
Root Exec. Doc. No.	The number identifying the execution document corresponding to the entered root execution document type.

Check the box in the “Select” column of the multiline to mark the documents for asset creation.

Note: Atleast one row in the multiline must be marked.

Click the “Compute Asset Cost” pushbutton below the multiline.

The system sums the capitalization amount of the selected document and displays it in the “Asset Cost” field.

Note: You cannot capitalize Work Orders along with other documents..

Note: Ensure that there exists a unique tag group for each asset proposal.

To proceed, carry out the following

Select the “Select Document Details” link at the bottom of the page to capitalize the document, line item wise.
Select the “Create Asset Record” to create the complex asset.

Selecting document for asset capitalization – An overview

This page allows you to search and select the documents for asset capitalization. You can capitalize the value of the document partially or fully. You can carry out the search using the document type, the code identifying the finance book, the number identifying the document, the date on which the documents is raised, the proposal number, and the code identifying the supplier who raised the document.. If you want to capitalize any revenues expenditure, then you can retrieve the non-capital documents and capitalize it in this page.

The system retrieves the document details along with the pending capitalization amount. You can specify the amount to be capitalized. You can also create an asset tag by specifying the tag group. The system calculates the cost of the asset by adding the capitalization amount specified.

This page also allows you to select the link, wherein you can capitalize the asset based on the line items of the document.

What you can do in this page

Retrieve the non-capital document

The documents of usage type other than “Capital” in invoicing business component can also be capitalized.

Check the “Non Capital Document” field.
Enter the necessary search criteria and retrieve the documents for capitalization.

Prerequisites

“Finance Book” must have been defined in the “Organization Set Up” business component.
“Numbering Type” must have been defined in the “Document Numbering Class” business component.
“Asset Class Code” must have been defined in the “Asset Type Definition” business component.
“Cost Center” must have been defined in the “Cost Setup” business component.
If the complex asset is created based on documents, then this business component must have been mapped to the corresponding invoicing business component.
“Proposal No.” must have been defined in the “Asset Planning” business component.