Recording invoice and payment details

This section enables you to define the terms of invoicing and payments for a given Sale Type - Pricing Basis combination.

Select the "Inv. & Payment" tab in the "Edit Pricing and Invoicing Details" page.
Enter the following fields:

Sale Type	Use the drop-down list box to specify the sale type of the contract for which you wish to record invoice terms. The system lists all the “active” sale type entities defined in the “Define Process Entities” activity of the “Common Masters” business component. Note that this field cannot be modified.
Pricing Basis	Use the drop-down list box to specify the basis of pricing. The system lists the following options: Fixed Price - Select this option if you wish to price the part based on a fixed price against an object. FP Per Month - Select this option if you wish to price the aircraft based on a fixed price per month. T & M - Select this option if you wish to price the part based on the time and material spent on the part for servicing. Usage Based - Select this option if you wish to price the part based on the actual usage eg. flight hour basis. Ensure that definition for both ‘Monthly Invoicing details’ and ‘CO Based Invoicing details’ are defined if ‘FP Per Month’ is selected in this field. Note that this field cannot be modified.
Invoice For	Use the drop-down list box to specify whether the invoice for regular repair or exchange repair of the part. The system lists the options: Regular Repair Top Assy. Exch. Note that the system lists the option “Top Assy. Exch” in this field only if Top Assembly Regular Exchanges (or) Top Assembly Advanced Exchanges is set as “Allowed” in the “Part Handling Details” tab of the “Edit Terms of Execution” page in the current business component.
Remarks	Any comments or additional information associated to the invoice and payment terms.

Note: Ensure that you enter details in the Monthly Invoice & Payment and CO Based Invoice & Payment sections if ‘User Based’ or ‘FP Per Month’ is selected as the Pricing Basis.

Note: Provisional and On demand billing is not applicable for the' FP per month'

Enter the following fields in the “Monthly Invoice & Payment” section:
Enter the following fields in the “Regular Billing Details” group box:

Billing once in	Use the drop down list box to specify the frequency at which the customer is billed for the services rendered. The system lists the following options: Calendar Month – Select this option if the billing has to be done based on the calendar month. Financial Period – Select this option if the billing has to be done based on the financial period.
Process Reg. Bill After Day(s)	Indicates the number of days after which the regular bill will be processed. Mandatory. Ensure that the number of days specified in this field is between 0 and 28 only.
Invoice Category	Use the drop-down list box to specify the category to which the invoice belongs. Mandatory. The system displays all the categories that are in the “Active” Status as defined in the “Category” business component.
On Demand Billing	Use the drop down list box to select whether on demand billing is allowed. You can select from “Allowed” or “Not Allowed”. Ensure this is set as ‘Not allowed’ for pricing basis ‘FP per Month’.
Pay Term For Reg. Billing	The code identifying the pay term associated with the customer for regular billing. Help facility available.
Usage Update	Use the drop down list box to select the mode in which you wish to provide the actual usage for billing. You can select from the following options: Consolidated – Select this option if you wish to provide a consolidated usage for billing. Individual Entity – Select this option if you wish to provide usage for individual entities for billing.
Remarks on Reg. Bill	Any comments or additional information pertaining to the pricing.

Enter the following fields in the “Provisional Billing Details” group box:

Provisional Billing	Use the drop-down list box to specify whether a provisional billing is required. You can select from the following options: Not Required – Indicates that a tentative bill before the final bill is not required to be presented. Required – Indicates that a tentative bill before the final bill is required to be presented. Ensure this is set as Not Required for pricing basis FP per Month.
Process Prov. Bill After Day(s)	Indicates the number of days after which the provisional bill will be presented for payment. Data entry in this field is mandatory if “Required” is selected in the “Provisional Billing” drop-down list box. Leave this field blank if “Not Required” is specified in the “Provisional Billing” drop-down list box.
Invoice Category	Use the drop-down list box to specify the category to which the invoice belongs. Mandatory. The system displays all the categories that are in the “Active” Status as defined in the “Category” business component.
Prov. Bill Based On	Use the drop down list box to specify the basis of the provisional bill. You can select from the options below: Min. Guarantee Usage – Select this option if you wish to provide a minimum or fixed value for billing. Estimated Usage – Select this option if you wish to provide an approximate usage for billing.
Estimates based on	Use the drop down list box to specify the estimate based on which provisional bill is to be generated. The system lists the following option: Flat Value – directly value given by user
Pay Term For Prov. Bill	The code identifying the pay term associated with the customer for provisional billing.
Min. Guaranteed Usage	Indicates the minimum guaranteed usage of the object for which pricing is defined. The minimum guaranteed usage value will be based on the tracking parameter. Example. Data entry in this field is mandatory if a value is selected in the “Tracking Parameter” field. Ensure that the value specified in this field is a positive integer.
	Use the drop down list box to specify the basis on which you wish to define minimum guaranteed pricing.
Estimated Usage	The approximate usage for billing.
	Use the drop-down list box to select the basis on which you wish to estimate usage for billing purpose.
Remarks On Prov. Bill	Any comments pertaining to the provisional billing.
Tracking Parameter	Use the drop-down list box to specify the parameter used for the minimum guarantee. Example: EH – Engine Hours, AH – APU Hours. The system lists all the active parameters defined as “Consumption” in the “Parameter Type” field of the “View Parameter” activity in the “Aircraft” business component. Data selection in this field is mandatory if a value is specified in the “Min. Guaranteed Usage” field. By default the system leaves this field blank.
Notes on Min. Usage	A textual description of the minimum guarantee usage. Data entry in this field is mandatory if a value is specified in the “Min. Guaranteed Usage” field.

Enter the following fields in the “CO Based Invoice & Payment” multiline:

Invoice For	Use the drop-down list box to specify whether the invoice is for regular repair or exchange repair of the part. The system lists the options: Regular Repair Top Assy. Exch. Note that the system lists the options in this field as follows: Only “Regular Repair” if “Regular Repair is selected in the “Invoice For’ in the header. Only “Top Assy. Exch.” if “Top Assy. Exch” is specified in the “Invoice For” in the header. The system leaves this field blank by default.
Inv. Type	Use the drop-down list box to select the type of invoice. Mandatory. The system lists the following options. Prepayment - Select this option if you wish to invoice in advance Regular - Select this option if you wish to invoice completion of the tasks for servicing the object. Ensure that “Prepayment” is not selected in this field if Top. Assy. Exch.' Is selected in 'Invoice For” field.
Inv. Category	Use the drop-down list box to specify the category to which the invoice belongs. Mandatory. The system displays all the categories that are in the “Active” Status as defined in the “Category” business component. Note that this field cannot be modified while revising the contract.
Invoicing Event	Use the drop-down list box to specify when you wish to invoice the customer. Mandatory. The system lists the options based on the value selected in the “Invoice For” field in the header as follows: If blank is selected in the “Invoice For” header field: Manual - Select this option if you wish to invoice the customer as and when it is required by the customer. Task Completion - Select this option if you wish to invoice the customer on the completion of the task. Task Initiation - Select this option if you wish to invoice the customer before performing the task. Work Completion – Select this option if you wish to invoice the customer on completion of the task. Task Closure – Select this option if you wish to invoice the customer on closure of the task. Exchange Issue – Select this option if you wish to invoice the customer on exchange of part issue. Exchange Quote Approval – Select this option if you wish to invoice the customer on approval of the exchange quote. If “Regular Repair” is selected in the “Invoice For” header field: Task Initiation', 'Task Completion', 'Manual', 'Task Closure' and 'Work Completion' If “Top Assy. Exch” is selected in the “Invoice For” header field: Work Completion , Exchange Issue, and Every Quote Approval Note the following: At this field cannot be modified while revising a contract. Work Completion is selected in this field if the following conditions are true: “Regular” Invoice Type is selected as 'Regular Repair' or 'Top Assy. Exch. is selected as “Invoice For”
Event Description	A textual description of the occurrence of the event based on which you wish to invoice the customer. Data entry in this field is mandatory if “Manual” is selected as the “Invoicing Event”.
Bill Prior to (Days)	The number of days before the occurrence of the event. Note that this field cannot be modified while revising a contract.
Triggering Task	The performance of task on which the customer will be invoiced. Data entry in this field is mandatory if “Task Initiation” or “Task Completion” is selected as the “Invoicing Event”. Ensure that the task specified in this field is an active triggering task number as defined in the “Maintenance Task” business component. Note that this field cannot be modified while revising a contract. Help facility available
Basis – Regular	Use the drop-down list box to specify the basis on which a regular invoice will be sent. Data entry in this field is mandatory if value is specified in the “Invoicing Event” or “Invoicing Type” fields. Quote – Select this option if you wish to invoice the customer based on the quotation. Quote if Applicable – Select this option if you wish to invoice the customer based on the quote applicable. Actuals – Select this option if you wish to invoice the customer based on the actuals incurred. Note that this field cannot be modified while revising a contract.
Basis – Prepayment	Use the drop-down list box to specify the basis in which a prepayment invoice will be sent. The system lists the following options: Flat - Select this option if you wish to invoice the customer based on the total amount. % on NTE Pricing – Select this option if you wish to invoice the customer based on the percentage on the “Not To Exceed” pricing. % on Quote Value – Select this option if you wish to invoice the customer based on the percentage on the total quoted value.
Prepay. Value	The value of the prepayment invoice. Ensure that the value specified in this field is in ascending order if “Yes” is selected in the “Cumulative?” field.
Cumulative?	Use the drop-down list box to specify if the percentage on the prepayment value is cumulative. You can select from the options “Yes” and “No”.
Pay Term	The duration of the time taken after invoicing to honor the bill by the customer. Ensure the following: The value entered specified in this field is an active pay term as specified in the “Pay Term” business component. The value specified in this field is an effective value as on the current system date. Note that this field cannot be modified while revising the contract. Help facility available
Notes	A textual description of the terms defined for invoice and payment.

Note: Ensure that at least one record is available in the multiline.

Enter the following in the “Auto Set-Up Option for Regular Invoice” group box:

Rel. Prep. Before Event	Use the drop-down list box to specify whether preparation of the invoice before the occurrence of the event is allowed. You can select from the following options: Not Allowed – Indicates that preparation of the invoice before the occurrence of the event is not allowed. Allowed – Indicates that preparation of the invoice before the occurrence of the event is allowed.
Set-Up of Invoice Release?	Use the drop-down list box to specify how you wish the invoice to be released. The system lists the following options: Manual - Select this option if you want to release the invoice manually. Automatic - Select this option if you wish to release the invoice automatically on completion of it.
Release of RTB?	Use the drop-down list box to specify how you wish the RTB invoice to be released. Manual - Select this option if you want to release the invoice manually Automatic - Select this option if you wish to release the invoice automatically on completion of it. Manual for Out of Scope – Select this option if you wish to release the invoice for services which are out of scope in the contract.
Set-up of Cust. Invoice	Use the drop-down list box to specify how you wish to release the final invoice to the customer. The system lists the following options: Manual - Select this option if you want to release the invoice manually Auto-Fresh – Select this option if you wish to automatically release an invoice in “Fresh” status. Auto-Authorized – Select this option if you wish to automatically release an invoice in “Authorized” status.

Click the “Save Invoice Terms” pushbutton to record the invoice and payment term details to the contract.
Select the “Billing Start Ref. Date Details” link at the bottom to capture Billing Start Reference Dates against each Billing Element at Aircraft Tail level. if the Billing Start Ref. dates for FP per Month/Usage based is set as ‘Other Dates’ under the Operational Parameters tab in Edit Terms of Execution screen.

Note: The system allows modifications to be made only in those contracts with status other than “Confirmed", "Closed", "Cancelled" or "Revised".

The system performs the following:

Allows modifications to be made only in those contracts with status other than “Confirmed", "Closed", "Cancelled" or "Revised".
Updates the modifications made to the “Inv. & Payment” details against the same Contract # / Rev # before its approval.
Generates an incremental revision number and saves all the revisions made against the generated revision number and contract number for approved contracts.
Does not allow user to enable On-Demand billing or Provisional Billing if the Pricing Basis specified as 'FP per Month'