Edit Sundry Receipt – A summary of the activity
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This activity allows you to modify a sundry receipt. You can search and select a sundry receipt for modification. You can modify a sundry receipt that is in the “Draft”, “Fresh” or “Returned” status. All most all the details of the receipt can be modified except the category to which it belongs. You can also retrieve receipts that have been created in the “HRMS” application for modification.
The status of the receipt after authorization is updated as “Authorized”. The details of this authorized receipt cannot be modified.
This activity also allows you to delete the sundry receipt if it is no longer required. The status of the receipt after deletion is updated as “Deleted”. This receipt cannot be used any longer.
The system also stores the login ID of the user and the system date along with the modified, authorized and deleted details.
This activity also allows you to modify the remitter information details if required. If the information has not been entered earlier you can enter it here afresh. If a payment has been received the details of the payment can also be viewed. You can also view the details of the financial postings that have been made in the various accounts. These financial postings can be viewed in the base currency and the parallel base currency of the company.
Getting familiar with the pages inside
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Go to page… |
For… |
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Select Receipt |
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Edit Receipt |
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Remitter Information |
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Accounting Information |
What you can do in this activity
View the various account postings
Sundry receipts that are not required can be deleted before authorization. A deleted receipt cannot be used again. A new receipt must be raised instead. Multiple sundry receipts can be deleted at a time. The status of the selected sundry receipts after deletion is updated to “Deleted”.
Go to “Select Receipt” page.
Mark multiple sundry receipts that are not required and delete them.
Sundry receipts that are not required can be deleted before authorization. The details of the receipt that is to be deleted can be viewed before deletion. The deleted receipt cannot be used again. The status of the receipt after deletion is updated to “Deleted”.
Go to “Edit Receipt” page.
Delete the sundry receipt.
Details of the sundry receipt can be modified before authorization. Almost all the details of the receipt can be modified. A sundry receipt that is in the “Draft”, “Fresh” or “Returned” status can be modified. After modification a receipt that is in the “Fresh” or the “Returned” status retains its status. A sundry receipt that is in the “Draft” status is updated to “Fresh” if the payment have been updated.
Go to “Edit Receipt” page.
Modify the details of the sundry receipt.
If a sundry receipt has been raised for a payment received in a currency that is different from the base currency or the parallel base currency of the company, the system retrieves the exchange rate of the receipt currency. If required this exchange rate can be modified. The modified exchange rate must fall within the tolerance limit set in the “Exchange Rate” business component.
Go to “Edit Receipt” page.
Modify the exchange rate if required.
Sundry receipts can be authorized while modifying the sundry receipt if the payment details have been updated. The details of the authorized receipt cannot be modified. The status of the sundry receipt is updated as “Authorized”.
Go to “Edit Receipt” page.
Modify the necessary information if required and authorize the receipt.
A sundry receipt is usually created for payments that have not been received from a registered customer. All the details pertaining to the remitter can be modified if required here. If the details of the person or the organization on which the receipt has been created have not been entered while creating the receipt, it can be entered here. The sundry receipt can also be authorized after entering or modifying the details.
Go to “Remitter Information” page.
Modify the details or enter the details afresh.
Authorize the sundry receipt if all details have been updated.
View the various account postings
The receipt amount is debited or credited into different accounts. The various postings that occur for a transaction can be viewed account wise in both the base currency and the parallel base currency of the company.
Go to “Accounting Information” page.
View the account posting details.