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This page allows you to modify the details of a sundry receipt. Tell me more.
Select the “Edit Receipt” link provided in the “Select Receipt” page.
The “Edit Receipt” page appears.
The system displays the following in the “Voucher Information” group box:
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Receipt No |
The number identifying the sundry receipt. |
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Receipt Category |
The category to which the sundry receipt belongs. |
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Status |
The status of the sundry receipt. It could be "Draft", "Fresh" or "Returned". |
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Modify the following fields if required in the “Voucher Information” group box:
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Receipt Date |
The date on which the sundry receipt is created (Date Format). Mandatory. The date entered in this field must not be after the system date. |
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Finance Book |
Use the drop-down list box to select the code identifying the finance book in which the posting is to be made. All the finance books that are deployed in the login organization unit will be available for selection in the ascending order if postings can be made in multiple finance books. If postings can be made only in a finance book the book that has been set as default will be displayed. |
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Receipt Method |
Use the drop-down list box to select the receipt method that has been defined as a quick code. It could be “Regular” or “Specific Bank”. All the receipt methods that have been defined for the company will be available for selection. |
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Receipt Route |
Use the drop-down list box to select the way in which the payment has been received. You can select from “Bank”, “Cash”, “Credit Card” or “PTT”. |
Note: The route selected must be a valid one for the bank / cash account.
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Receipt Mode |
Use the drop-down list box to select the mode in which the receipt was received. You can select from “Check”, “Demand Draft”, “Pay Order”, “Direct Credit”, “Cash” and “Credit Card”. |
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Currency |
Use the drop-down list box to select the code identifying the currency in which the payment has been received. All the currency codes that have been mapped to the company will be available for selection in the ascending order. |
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Exchange Rate |
The number of units of the base currency with respect to the currency in which the payment has been received, if they are different (Decimal). Mandatory. The exchange rate must have been defined in the “Create Exchange Rate” activity of the “Exchange Rate” business component. The exchange rate must be greater than zero. If the receipt currency is the same as the base currency of the company the system displays “1”. |
Note: The modified exchange rate must be within the tolerance defined in the “Exchange Rate” business component.
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Remitter |
The name of the person or organization from whom the payment is received (Alphanumeric, 60). Mandatory. |
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Bank / Cash Code |
Use the drop-down list box to select the code identifying the bank and cash accounts. All the bank codes that have been defined in the “Create Bank / Cash Details” activity of the “Bank / Cash Definition” business component and that have been set to receive sundry receipts will be available for selection in the ascending order. |
The system displays the following in the “Voucher Information” group box:
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Description |
The description of the bank / cash code. |
Modify the following fields if required in the “Voucher Information” group box:
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Receipt Amount |
The amount of the sundry receipt (Decimal). Mandatory. The amount must be greater than zero. |
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Remarks |
Any observations pertaining to the sundry receipt (Alphanumeric, 255). |
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Zoom facility available |
Modify the following fields if required in the “Instrument Information” group box:
Note: You can leave all the fields in this group box blank if "Credit Card" or "Cash" has been selected as "Receipt Mode".
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Instrument No |
The number identifying the instrument (Alphanumeric, 30). |
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MICR No |
Indicates the Magnetic Instrument Clearing Number available on the check, demand draft or pay order (Alphanumeric, 30). |
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Instrument Amount |
The amount of the instrument (Decimal). This amount must be greater than zero. This amount must be greater than or equal to the receipt amount. |
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Instrument Date |
The date on which the instrument was raised (Date Format). |
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Bank Code |
The code identifying the bank that has issued the instrument (Alphanumeric, 32). |
Modify the following fields if required in the “Accounting Information” multiline:
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Usage |
A code identifying the usage that has been mapped to the account code in the “Account Rule Definition” business component (Alphanumeric, 20). |
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Account Code |
The code identifying the account in which the amount that has been received must be posted (Alphanumeric, 32). |
Note: The system retrieves the account code based on the usage entered from the “Account Rule Definition” business component.
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Amount |
The amount that is to be posted in the account (Decimal). The amount entered in this field must be greater than zero. |
Note: An amount must be entered in this field for at least one account code.
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Dr / Cr |
Use the drop-down list box to set whether you want to debit or credit the amount in the selected account. “Dr” or “Cr” must be selected for every row of the multiline in which an amount has been entered for an account code. |
Note: At least one row of the multiline must have the debit flag allowing the bank charges to be debited in the respective account.
The system displays the following in the “Accounting Information” multiline:
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Base Amount |
The amount that is to be posted in the base currency of the company. This amount is calculated as the product of the amount that is to be debited or credited in the account and the exchange rate. If the receipt amount is in the base currency of the company, the same will be displayed here. |
Modify the following fields if required in the “Accounting Information” multiline:
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Remarks |
Any observations pertaining to the amount posted in the account (Alphanumeric, 255). |
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Cost Center |
The code identifying the cost center that has been mapped to the “Bank Charges Account”. The cost center must have been defined in the “Create Cost Center Element” activity of the “Cost Setup” business component. |
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Help facility available | |
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Analysis Code |
The analysis code to which the “Bank Charges Account” is mapped to in the “Assign Analysis Code” activity of the “Account Based Budgeting” business component (Alphanumeric, 5). |
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Help facility available | |
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Sub Analysis Code |
The sub analysis code to which the analysis code is mapped to in the “Assign Sub Analysis Code” activity of the “Account Based Budgeting” business component (Alphanumeric, 5). |
Click the “Compute” pushbutton to calculate the net credit amount.
The system calculates the net credit amount as the difference between the total amounts that have the credit flag and debit flag.
The system displays the following:
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Net Credit Amount |
The total amount that must be credited in the various accounts. This amount must be equal to the receipt amount. |
Modify the following fields if required in the “Card Information” group box:
Note: All the fields in this group box must not be left blank if "Credit Card" has been selected in the "Receipt Mode" field.
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Card No |
A unique number identifying the credit card through which the payment has been made (Alphanumeric, 30). |
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Authorization No |
The number identifying the authorization that has been given by the organization that has issued the credit card (Alphanumeric, 18). |
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Issuer |
The name of the organization that has issued the credit card (Alphanumeric, 40). |
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Valid Till |
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Month |
The month till which the credit card is valid (Integer). A valid month must be entered. You can enter digits like 01, 02 or 12. |
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Year |
The year till which the credit card is valid (Integer). The last two digits of a valid year must be entered. |
Click the “Edit Receipt” pushbutton to save the modifications made.
The system updates the login ID of the user and the system date in the "Last Modified By" and the "Last Modified Date" fields.
Status Updation
The status of the sundry receipt is updated as “Fresh”
Financial postings
The system saves the receipt amount in the account currency, the base currency and the parallel base currency and debits the “Bank / Cash Account”.
The system debits the “Bank / Cash Account” with the receipt amount in the account currency, the base currency and the parallel base currency of the company.
The system debits or credits the selected account code with the amount in the account currency, the base currency and the parallel base currency of the company.
Click the “Edit and Authorize Receipt” pushbutton to save the modifications made and authorize the sundry receipt.
The system updates the login ID of the user and the system date in the “Last Modified By” and “Last Modified Date” fields.
Status Updation
The status of the invoice is updated as “Authorized”.
Financial postings
The system saves the receipt amount in the account currency, the base currency and the parallel base currency and debits the “Bank / Cash Account”.
The system debits the “Bank / Cash Account” with the receipt amount in the account currency, the base currency and the parallel base currency of the company.
The system debits or credits the selected account code with the amount in the account currency, the base currency and the parallel base currency of the company.
Click the “Delete Receipt” pushbutton to delete the sundry receipt.
The status of the receipt is updated as “Deleted”. The system stores the login ID of the user and the system date along with the deletion details.
The system displays the following:
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Created By |
The login ID of the user who has created the sundry receipt. |
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Created Date |
The date on which the sundry receipt was created. |
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Last Modified By |
The login ID of the user who has last modified the sundry receipt. |
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Last Modified Date |
The date on which the sundry receipt was last modified. |
To proceed, carry out the following
Select the “Remitter Information” link at the bottom of the page to modify the information pertaining to the remitter.
Select the “Accounting Information” link at the bottom of the page to view the account posting information.
Modifying sundry receipts – An overview
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You can modify the details of a sundry receipt that is in the "Draft", "Fresh" or "Returned" status. You can modify all the details of the sundry receipt. The system retains the same status if you want to make more modifications.
This page also allows you to authorize the sundry receipt while saving the modifications. The status of the receipt is updated as "Authorized". You cannot make any modifications to an authorized receipt. The system stores the login ID of the user and the system date along with the modified details.
This page also allows you to delete the sundry receipt after viewing its details. The status of the sundry receipt after deletion is updated as “Deleted”. This deleted receipt cannot be used any longer. The system stores the login ID of the user and the system date along with the deleted details.
Set the identifier for the amount
You can modify the apportioned receipt amount of the sundry receipt that has to be debited or credited in various accounts. You can calculate the sum total of the receipt amount that has been credited in the various accounts.
Enter the account numbers and the amounts in the “Account Code” and the “Amount” fields.
Click the “Compute” pushbutton.
The system calculates and displays the total sum of the credit amounts in the “Net Credit Amount” field.
Set the identifier for the amount
You can set whether a part of the receipt amount must be debited or credited in the various accounts. You can change the debit or credit identifiers that have been set.
Set the “Dr / Cr” field to “Dr” if you want to debit the amount in the account.
Set the “Dr / Cr” field to “Cr” if you want tot credit the amount in the account.
