Viewing part based note

This page allows you to view the details of an part based debit / credit note. You can view the details of the note information like the number identifying the debit / credit note, the note type, the status of the note and the finance book in which details are available. Tell me more

Select the “Item Based Note” link at the bottom of the “Select Debit / Credit Note” page.

The “View Item Based Note” page appears.

The system displays the following in the “Note Information” group box:

Note #	The number identifying the part based debit / credit note.
Note Type	Indicates the type of the note. It could be “Debit” or “Credit”.
Status	The status of the debit / credit note. It could be “Fresh", "Reversed", "Authorized", "Held", "Partly Paid", "Fully Paid" and “All”.
	Fresh – indicates a newly created debit / credit note that can be authorized.
	Reversed – indicates a debit / credit document has been reversed.
	Authorized – indicates a debit / credit note that has been authorized.
	Held – indicates a debit / credit note that has been held for payment or held for authorization.
	Partly Paid – indicates a debit note for which part of the total amount has been paid.
	Fully Paid – indicates a debit note for which the total amount has been paid fully.
Note Date	The date on which the debit / credit note was created.
Finance Book	The code identifying the finance book in which the financial posting is to be made.
Company Address ID	The address ID of the company that is applicable for the note.
Company Address	The address details for the selected address ID for the company.
Ref. Doc. Based?	Indicates whether the Item Based Note is based on the reference document or without the reference document. Yes – Indicates that the supplier item based note is based on the reference document. No – Indicates that the supplier item based note is without the reference document.
Note Category	The category of the supplier item based note.

The system displays the following in the “Supplier Information” group box:

Supplier Registered At	The code identifying the organization unit in which the supplier has been defined.
Supplier #	The code identifying the supplier.
Supplier Name	The name identifying the supplier.
Supplier Note #	The number identifying the debit / credit note issued by the supplier.
Supplier Note Amount	The amount of the debit / credit note.
Supplier Note Date	The date on which the debit / credit note issued by the supplier was created.
Address ID	The address ID of the supplier that is applicable for the note.
Address	The address details for the selected address ID for the supplier.

The system displays the following in the “Payment Information” group box:

Currency	The code identifying the currency in which the debit / credit note has been created.
Exchange Rate	The exchange rate of the transaction currency. If the transaction currency and the base currency are the same then “1” will be displayed.
Payment Processing Point	The organization unit where the payment processing point is created.
Electronic Payment	The payment method that is used in the transaction.
Payment Method	The type of payment method. It could be “Specific Bank” or “Regular”.
Pay Mode	The mode in which the payment was made.
Payment Priority	The priority of the payment.
Pay Term	The code identifying the pay term.
Anchor Date	The date from which the liability of the credit note is calculated.
Total Amount	The total amount of the debit / credit note which is calculated as the difference of the sum total of all the amounts that have to be debited or credited in the various accounts.
Auto Adjust	Indicates that the note is adjusted automatically against the reference document.
Comments	Any remarks regarding the payment.

The system displays the following in the “Electronic Payment Information” multiline:

Pay Ref. Id	The identification number of the payment reference note. By default, the system displays the pay reference id corresponding to the pay currency selected.
Pay Ref. Details	The comments recorded for the specified Payment Reference ID in the “Supplier Bank Information“ activity of the “Supplier” business component.
Payment Instructions	Any guidelines for invoice payment relevant to the payment reference.

The system displays the following in the “Document Information” multiline:

Line #	The number identifying the line in which the tax, charge or discount is available in the debit / credit note.
Ref Doc Type	The document type. It could be "Purchase Order", "Release Slip", "Order Invoice”, “Direct Invoice”, “Debit Note”, “Credit Note”, “Repair Invoice” and, “Repair Order".“
Billing Point	The code identifying the organization unit in which the reference document types were created.
Ref Doc #	The number identifying the invoice, debit / credit note.
Part / T / C / D #	The code identifying the part, tax, charge or discount.
Variant #	The code identifying the part, tax, charge or discount variant.
Quantity	The number of units of the part for which the debit / credit note has been created.
Unit Rate	The unit rate of the part / tax / charge or discount.
Transaction Amount	The transaction amount.
Usage ID	The unique code for identifying the account code for the transaction.
Remarks	Any comments pertaining to the need for creating a debit / credit note for the part, tax, charge or discount.
Cost Center	The code identifying the cost center that has been mapped to the account.
Analysis #	The analysis code to which the account has been mapped.
Sub Analysis #	The sub analysis code to which the analysis code is mapped.
Part / TCD Type	Indicates that it is a part, tax, charge or discount.
Part / Doc Level	Indicates whether the tax, charge or discount has been calculated at the “Part Level” or at the “Document Level”.
	Part Level – indicates that the tax, charge and discount has been calculated for the individual line in which the part is available.
	Document Level – indicates that the tax, charge and discount has been calculated for the document as a whole.
TCD on Line Part	The tax, charge or discount that has been charged at the line part level.
PO / RS Reference	A reference pertaining to the “Purchase Order” and the “Release Slip”.

The system displays the following fields:

User Defined-1	Any information pertaining to the note.
User Defined-2	Any information pertaining to the note.
User Defined-3	Any information pertaining to the note.

The system displays the following in the “Hold / Reversal Information” group box:

Reversal Document No.	The number identifying the reversal document that has been generated for the part based debit / credit note.
Reversal Date	The date on which the reversal document was generated.
Reason for Hold	The code identifying the reason for which the debit / credit note has been put on hold.
Remarks for Hold	Any remarks or comments regarding the need for putting the debit / credit note on hold.
	Zoom facility available
Reason for Reversal	The code identifying the reason for which the debit / credit note has been reversed.
Remarks for Reversal	Any observations or comments regarding the need for reversing the debit / credit note.
	Zoom facility available

The system displays the following in the “Rejection Information” group box:

Rejection Document Type	The type of the document that was rejected. It could be “Debit Note”, “Prepayment Invoice”, “Prepayment Voucher”, “Credit Note”, “Return Note”, “Direct Invoice” or “Order Invoice”.
Rejection Doc #	The number identifying the document that was rejected.
Rejection Date	The date on which the document was rejected.

The system displays the following:

Created By	The login ID of the user who created the part based debit / credit note.
Created Date	The date on which the part based debit / credit note was created.
Last Modified By	The login ID of the user who last modified the part based debit / credit note.
Last Modified Date	The date on which the part based debit / credit note was last modified.

To proceed, carry out the following

Select the “Payment Schedule” link at the bottom of the page to view the details of the payment schedule.

Select the “Note Summary” link at the bottom of the page to view the summary of a debit / credit note.

Select the “Accounting Information” link at the bottom of the page to view the account posting information.

Select the “Attach Notes” link at the bottom of the page to add observations or comments regarding the debit / credit note.
Select the “View Associated Doc. Attachments” at the bottom of the page to view information regarding the associated document attachments.

Refer to the topic “Object Attachments” online help for more details.

Viewing part based note - An overview

This page also allows you to view varied details of the supplier for whom the debit / credit note was created. You can also view the payment information details of the supplier and the list of accounts in which the transaction amount must be debited or credited. You can also view if the debit / credit note has been put on hold or reversed; you can view the reasons and any remarks for the necessity of putting the note on hold or reversing it. The system also displays the login ID of the user who created and modified the details of the note last and the date on which the note was created and modified last.