Viewing debit / credit note summary

This page allows you to view the summary of a debit / credit note. You can also view the details of the payments that are made to the supplier if it is a credit note and the adjustments made against the debit documents. The payment details and adjustments will be available for viewing the payments are made to the supplier or if the debit / credit note has been adjusted manually. You can also view details like the total amount received, the total amount adjusted subsequent to the payments made and the amount that is unpaid till date.

Select the “Note Summary” link at the bottom of the “Create Account Based Note” page.

The “Note Summary” page appears.

The system displays the following:

Note #	The number identifying the debit / credit note.
Note Date	The date on which the debit / credit note has been created.
Status	The status of the note. It could be “Draft”, “Fresh” or “Returned”.
	Draft – indicates a newly created debit note that cannot be authorized.
	Fresh – indicates a newly created debit note that can be authorized.
	Returned – indicates a debit note that has been returned to the user who created it for modification.

The system displays the following in the “Note Information” multiline:

Part / TCD / Account #	Indicates whether the debit / credit amount is for “Part”, “Tax”, “Charge” or “Discount” or account code. Each of these would be available in different rows based on the debit / credit note raised.
Amount	The amount for the “Part”, “Tax”, “Charge”, “Discount” or account code in the transaction currency.
Base Amount	The amount invoiced for the “Part”, “Tax”, Charge”, “Discount” or Account # in the base currency of the company.

The system displays the following:

Currency	The code identifying the currency in which the debit / credit note has been created.
Total Amount	The total amount for which the debit / credit note have been created.
Total Paid Amount	The total amount paid to the supplier.
Total Adjusted Amount	The total amount that has been adjusted.
Total Outstanding Amount	The total amount that is yet to be paid.

The system displays the following in the “Payment Information” multiline:

Pay Mode	The mode in which the payment was made.
Voucher #	The number identifying the voucher.
Payment Amount	The total amount due to the supplier.
Instrument #	The number identifying the instrument in which the payment was made.
Instrument Date	The date on which the instrument was raised.
Instrument Amount	The amount for which the instrument is created.
Currency	The currency in which the instrument was issued.
Bank/Cash/PTT #	The code identifying the “Bank/Cash/PTT” through which the payment is made.
Finance Book	The code identifying the finance book in which the payment details are posted.
Payment Processing Point	The code identifying the organization unit in which the payment has been processed.

The system displays the following in the “Adjustment Information” multiline:

Voucher #	The number identifying the adjustment voucher.
Voucher Date	The date on which the adjustment voucher was raised.
Adjusted Amount	The amount that has been adjusted.
Currency	The currency of the adjustment voucher.
Ref. Document #	The number identifying the reference document based on which the adjustment voucher has been raised.
Finance Book	The code identifying the book in which the adjustment details have been posted.
Invoicing Point	The code identifying the organization unit in which the invoice has been created.
Adjustment Point	The code identifying organization unit in which the adjustment has been made.