Generating Allocation Report

This report allows you to view details for each cost center, such as opening balance and allocation details both before and after allocation.

Select the “Allocation Report” link under the “Reports - Management Accounting” business component.

The “Allocation Report” page appears.

Enter the following in the fields:

Report Type

Use the drop-down list box to specify the Report Type to be generated for the MAC Allocation report. Mandatory. .

By default the system leaves a blank.

Allocated On

Use the drop-down list box to specify the type of the cost for which you wish the report to be generated. The system lists the following options:

Actuals – Indicates that the allocation is done on the actual cost / revenue booked to a cost center or booked to a cost center and cost element.
Budget – Indicates that the allocation is done on the budgeted cost of a cost center or a cost element.

The system displays “Actuals”, by default.

Note: If the value selected in “Allocated on” field is “Budget”, the "Finance Book" drop-down list box must be left blank.

Year	Use the drop-down list box to select the year for which the report must be generated. The system lists all the years defined in the MAC calendar. By default the system displays the accounting year in which the current system date falls.
Period	Use the drop-down list box to select the accounting period in which the cost allocation is being carried out. By default the system displays the accounting period in which the current system date falls.
Finance Book	Use the drop-down list box to select the code identifying the Finance book. The system lists all the active finance books applicable to the organization unit, from the “Finance Book Processing” business component. The “Finance Book” field must be left blank, if the value selected in the ’Allocated on’ drop-down list box is “Budget”.
Run # upto	The number identifying the entire sequence of allocations that have been defined for a particular accounting period (Integer). The number entered here should be unique for an accounting period. Ensure that the run number specified is in “Processed” status. Help facility available.
Cost Center Type	Use the drop-down list box to select the type of cost center for which you wish to generate the allocation report. The system lists all the cost center types defined in the “Cost Setup” business component. The system also lists the following options: Reporting CC – Select this option to generate the allocation report based on the reporting cost center. All – Select this option to generate the allocation report based on both cost center types and reporting CC. The system displays “All” by default.
Cost Center	The code identifying the source / target cost center from / to which the allocation has been made (Alphanumeric, 10).
Cost Element From	The code identifying the cost element mapped to the source / target cost center (. from which you wish to generate the allocation report. (Alphanumeric, 32)
To	The code identifying the cost element mapped to the source / target cost center up to which you wish to generate the allocation report. (Alphanumeric, 32) Ensure that the value specified here is later than the value specified in “Cost Element From”.
Budget #	The number identifying the cost budget based on which the allocation has been made. (Alphanumeric, 10). . Mandatory only if the value selected in Allocated on combo is ‘Budget’. Help facility available
Version #	The number identifying the version of the budget. Entry in this field is mandatory, if the “Budget #” field is entered. (Integer).
Report Option	Use the drop-down list box to select the report option for which you wish to view the allocation details. The system lists the following: Allocation Summary – Select this if you wish to view an allocation summary report Allocation Journal – Select this option if you wish to view an allocation Journal Report. The system displays “Allocation Summary” by default.
Report by	Use the drop-down list box to select the parameter by which you wish to view the allocation report. Run # - Select this option if you wish to view report based on run number. Cost Center - Select this option if you wish to view report based on Cost center. Cost Center - Cost Element - Select this option if you wish to view report based on Cost Center - Cost Element. The value "Run #" cannot be selected if the “Report Option” is set as “Allocation Summary”. The system displays “ Cost Center” by default.
Exclude CC with Zero Balance	Check this check box if you wish to view reports for cost centers other than those having “Zero” as the balance after allocations.

Click the “View” pushbutton, to view details for the selected report during the specified financial period.