Authorizing MAC voucher

This page allows you to authorize MAC vouchers. You can modify the details of the voucher and authorize it when it is in the “Fresh” or “Returned” status. After authorization, the status of the voucher is updated to “Authorized”.

This page also allows you to return a voucher before authorization. Vouchers are returned when mistakes has been encountered during the voucher creation process, which have to be rectified before authorizing the voucher. The system updates the status of the voucher to “Returned”. The system also saves the login ID of the currently logged in user and the system date along with the authorization details.

Select the “Authorize Voucher” link from the “Select MAC Voucher” page.

The “Authorize MAC Voucher” page appears.

The system displays the following:

Status	The status of the voucher.
Voucher No	The number identifying the voucher.

Modify the following fields, if required:

Voucher Date	The date on which the voucher is created (Date Format). Mandatory. The date entered here should fall within a valid accounting period, which is in “Open” status.
Remarks	Any comments or observations pertaining to the voucher creation process (Alphanumeric, 255).
	Zoom facility available

Modify the following fields in the “Voucher Details” multiline, if required:

Reference No	The number identifying every transaction of the MAC voucher (Alphanumeric, 18).
Item Code	The code identifying the item pertaining to the transaction (Alphanumeric, 32). The code entered here must have been defined in the “Item Administration” business component and should have been mapped to the login organization unit.
	Help facility available.
Item Variant	The code identifying the variant of the item specified in the “Item Code” field (Alphanumeric, 8). The code entered here must have been defined in the “Item Administration” business component and should have been mapped to the login organization unit.

Note: This field should not be left blank if value has been entered in the “Item Code” field.

Similarly, the “Item Code” field should not be left blank if an item variant has been specified.

Also, the “Item Code” and “Item Variant” fields should be left blank if the cost element involved in the transaction, is of the type “Allocation”.

Cost Center	The code identifying the cost center to which the transaction is posted. (Alphanumeric, 10). Mandatory. The cost center entered here must have been defined in the “Cost Setup” or “Account Based Budget” business component and mapped to the business unit to which the login organization unit belongs.
	Help facility available

Note: The cost center entered here should be a detail level cost center and should be valid for the transaction date.

Cost Element	The code identifying the cost element to which the transaction is posted (Alphanumeric, 32). Mandatory. The cost element entered here must have been defined in the “Cost Setup” business component and mapped to the business unit to which the login organization unit belongs.
	Help facility available

Note: The cost element entered here should have been mapped to the cost center that has been specified in the “Cost Center” business component except for cost element of type “Allocation”.

Quantity

The quantity of the item involved in the transaction (Decimal). Mandatory. The value entered here should be greater than zero.

Note: This field should not be left blank if a value has been entered in the “Item Code” field.

This field should not have a value ‘0’ if the cost element involved in the transaction, is of the type “Allocation”.

Amount

The transaction amount that has to be posted to the corresponding cost center – cost element (Decimal). Mandatory. The value entered here should be in the base currency of the company and must be greater than zero.

Note: If the login company has a parallel base currency assigned, then the system calculates the rounded off value and stores the amount in parallel base currency also.

But the amount is always displayed in the base currency only.

Also, 0 should be entered in this field, if the cost element involved in the transaction, is of the type “Allocation”.

Click the “Authorize” pushbutton to authorize the voucher.

The system saves the modifications and authorizes the voucher. The status of the voucher is updated to “Authorized”.

Click the “Return” pushbutton to return the voucher.

The system returns the voucher and updates the status of the voucher to “Returned”.

The system displays the following:

Created By	The login ID of the user who created the voucher.
Created Date	The date on which the voucher has been created.
Last Modified By	The login ID of the user who last modified the voucher.
Last Modified Date	The date on which the voucher was last modified.

To proceed, carry out the following

Select the “Attach Notes” link from the bottom of the page to record observations pertaining to the voucher.

What you can do in this page

Return voucher

Select the voucher to be returned.

Click the “Return” pushbutton.

The system returns the voucher for modification and updates the status of the voucher to “Returned”.