Selecting MAC voucher for authorization

This page allows you to select a MAC voucher for authorization. Tell me more.

Select the “Authorize MAC Voucher” link from the “Management Accounting Entries” business component.

The “Select MAC Voucher” page appears.

Enter the following fields:

Voucher No

The number identifying the MAC voucher (Alphanumeric, 18). The number entered here must have been automatically generated in the “Create MAC Voucher” activity of this business component.

Select the “Authorize Voucher” link alongside to authorize the voucher.

Enter the following fields in the “Search Criteria” group box to search for a voucher that you want to authorize. Data entry into these fields is optional.

Voucher No. From	The staring number in the range of numbers identifying the voucher that you want to authorize (Alphanumeric, 18). You can enter the number in full or specify it partially using the “*” character. The system retrieves all the voucher that have voucher numbers similar to the value entered here.
To	The ending number in the range of numbers identifying the voucher that you want to authorize (Alphanumeric, 18). You can enter the number in full or specify it partially using the “*” character. The system retrieves all the vouchers that have voucher numbers similar to the value entered here.

Note: The value entered here should be greater than or equal to the value entered in the “Voucher Number From” field.

User ID	The login ID of the user who created the voucher (Alphanumeric, 30). The system displays the login ID of the currently logged in user by default on launch of the page.
Voucher Date From	The starting date in the range of dates on which the voucher was created (Date Format).
To	The ending date in the range of dates on which the voucher was created (Date Format).

Note: The value entered here should be greater than or equal to the value entered in the “Voucher Date From” field.

Cost Center	The code identifying the cost center to which the transaction is posted. (Alphanumeric, 10). The cost center entered here must have been defined in the “Cost Setup” or “Account Based Budget” business component and mapped to the business unit to which the login organization unit belongs.
	Help facility available
Voucher Amount From	The starting amount in the range of amounts for which the voucher has been created (Decimal).
To	The ending amount in the range of amounts for which the voucher has been created (Decimal).

Note: The value entered here should be greater than or equal to the value entered in the “Voucher Amount From” field.

Cost Element	The code identifying the cost element to which the transaction is posted (Alphanumeric, 32). The cost element entered here must have been defined in the “Cost Setup” business component and mapped to the business unit to which the login organization unit belongs.
	Help facility available

Click the “Search” pushbutton to retrieve the voucher details.

The system retrieves and displays the following in the “Search Results” multiline based on the search criteria entered:

Voucher No	The number identifying the voucher.
	Data Hyperlink available
Voucher Date	The date on which the voucher was created.
Voucher Amount	The amount to be transacted.
Status	The status of voucher which must be “Fresh” or “Returned”.

Check the box in the “Select” column of the multiline to mark a voucher for authorization.

Click the “Authorize Voucher” pushbutton to authorize the voucher.

Note: Atleast one row of data should be present and must have been marked in the multiline.

The system authorizes the voucher and updates the status of the voucher to “Authorized”.

To proceed, carry out the following

Select the “Authorize Voucher” link from the bottom of the page to authorize the voucher.

Selecting MAC voucher for authorization – An overview

Vouchers in “Fresh” or “Returned” status can only be authorized. You can specify the number identifying the voucher directly, if you are aware of it. Otherwise, you can search for the voucher based on the number identifying the voucher, the date on which the voucher was created, the transaction amount, the cost center and the cost element that has been associated with the transaction and the login ID of the user who created the voucher. The system retrieves all the vouchers that are in “Fresh” or “Returned” status based on the search criteria.

You can select multiple vouchers from the multiline and authorize them. The system updates the status of the vouchers to “Authorized” on authorization.

What you can do in this page

Authorize multiple vouchers

Search for the vouchers to be authorized based on certain search criteria.

Select the vouchers to be authorized.

Click the “Authorize Voucher” pushbutton to authorize the vouchers.

The system updates the status of the voucher to “Authorized”.