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This page allows you to create a MAC voucher. Tell Me more.
Select the “Create MAC Voucher” link from the “Management Accounting Entries” business component.
The “Create MAC Voucher” page appears.
The system displays the following:
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Status |
The status of the MAC voucher which could be “Fresh” or “Authorized”. The system updates the status value in this field to “Fresh” after the “Create” pushbutton is clicked and “Authorized” after “Create and Authorize” pushbutton is clicked. |
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Voucher No |
The unique number identifying the MAC voucher. This number is generated and displayed by the system, when the “Create Voucher” or the “Create and Authorize Voucher” pushbuttons are clicked. The number is displayed with the corresponding prefix and suffix of the numbering type that has been specified in the “Numbering Class“ business component. |
Note: The number generated here is incremented from the last number available in the “Document Numbering Class” business component.
Enter the following fields:
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Voucher Date |
The date on which the voucher is created (Date Format). Mandatory. The date entered here should fall within a valid accounting period, which is in “Open” status. The system date is displayed by default on launch of the page. |
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Remarks |
Any comments or observations pertaining to the voucher (Alphanumeric, 255). |
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Zoom facility available |
Enter the following in the “Voucher Details” multiline:
Note: Atleast one row of data should be entered in the multiline.
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Reference No |
The number identifying every transaction of the MAC voucher (Alphanumeric, 18). |
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Item Code |
The code identifying the item pertaining to the transaction (Alphanumeric, 32). The code entered here must have been defined in the “Item Administration” business component and should have been mapped to the login organization unit. |
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Help facility available. | |
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Item Variant |
The code identifying the variant of the item specified in the “Item Code” field (Alphanumeric, 8). The code entered here must have been defined in the “Item Administration” business component and should have been mapped to the login organization unit. |
Note: This field should not be left blank if value has been entered in the “Item Code” field.
Similarly, the “Item Code” field should not be left blank if an item variant has been specified.
Also, the “Item Code” and “Item Variant” fields should be left blank if the cost element involved in the transaction, is of the type “Allocation”.
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Cost Center |
The code identifying the cost center to which the transaction is posted. (Alphanumeric, 10). Mandatory. The cost center entered here must have been defined in the “Cost Setup” or “Account Based Budget” business component and mapped to the business unit to which the login organization unit belongs. |
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Help facility available |
Note: The cost center entered here should be a detail level cost center and should be valid for the transaction date.
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Cost Element |
The code identifying the cost element to which the transaction is posted (Alphanumeric, 32). Mandatory. The cost element entered here must have been defined in the “Cost Setup” business component and mapped to the business unit to which the login organization unit belongs. |
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Help facility available |
Note: The cost element entered here should have been mapped to the cost center that has been specified in the “Cost Center” business component except for cost element of type “Allocation”.
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Quantity |
The quantity of the item involved in the transaction (Decimal). Mandatory. The value entered here should be greater than zero. |
Note: This field should not be left blank if a value has been entered in the “Item Code” field.
This field should not have a value ‘0’ if the cost element involved in the transaction, is of the type “Allocation”.
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Amount |
The transaction amount that has to be posted to the corresponding cost center – cost element (Decimal). Mandatory. The value entered here is assumed to be in the base currency of the company. |
Note: If the login company has a parallel base currency assigned, then the system calculates and stores the rounded amount in parallel base currency also.
But the amount is always displayed in the base currency only.
Also, 0 should be entered in this field, if the cost element involved in the transaction, is of the type “Allocation”.
Click the “Create” pushbutton to create the voucher.
Voucher Number Generation
The system generates the voucher number based on the numbering type.
Status Updation
The system saves the transaction amount in the base and the parallel base currency.
The system saves the voucher details and also updates the status of the voucher to “Fresh”.
Click the “Create and Authorize” pushbutton to create and authorize the voucher.
Voucher Number Generation
The system generates the voucher number based on the numbering type.
Status Updation
The system saves the transaction amount in the base and the parallel base currency.
The system saves the voucher details and also authorizes it.
The status of the voucher is updated to “Authorized”.
The system displays the following:
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Created By |
The login ID of the user who created the voucher. |
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Created Date |
The date on which the voucher is created. |
To proceed, carry out the following
Select the “Edit Voucher” link from the bottom of the page to modify the voucher details.
Select the “Attach Notes” link from the bottom of the page to record observations pertaining to the voucher.
Creating MAC voucher – An overview
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You can create a voucher by specifying the transaction date, the reference number referring the transaction, the item code and variant involved in the transaction, the quantity and amount of item transacted and the cost center and the cost element to which the transaction will be posted. The number identifying the transaction is automatically generated based on the numbering type that has been specified in the “Numbering Class” business component.
You can also create a post-dated voucher, by specifying the voucher date to be a date that is greater than the system date. The system saves the transaction amount in base currency as well as the parallel base currency (if applicable). The system also updates the status of the newly created voucher to “Fresh”.
This page also allows you to authorize a voucher during the creation process. The system updates the status of the voucher to “Authorized” after authorization and any further modifications to the voucher is not allowed. The system saves the login ID of the currently logged in user and the system date along with the creation and authorization details.
Mandatory
“Cost Center” must have been defined in the “Cost Setup” business component.
“Cost Element” must have been defined in the “Cost Setup” business component.
“Cost Element” must have been mapped to “Cost Center” in the “Cost Setup” business component.
“Numbering Type” must have been defined in the “Numbering Class” business component.
“Item Code” and “Item Variant” must have been defined in the “Item Administration” business component.
Specify the voucher details.
Click the “Create Voucher” pushbutton.
The system updates the status of the voucher to “Fresh”.
Specify the voucher details.
Click the “Create and Authorize” pushbutton.
The system updates the status of the voucher to “Authorized”.
