Payset - An overview

A payset is a logical grouping of those employees whose pay elements or pay element values are similar.  Paysets are meant for such logical grouping of employees. A payset is defined under a Payroll. A Payroll can have multiple paysets under it. This entity enables the logical grouping of employees having similar pay elements and/or similar pay element value.  Examples could be senior managers’ payset, staff payset, etc. Similarly, when the behavior or attributes of pay elements are common among employees, such as leave being encashment for Senior Managers, these employees can be grouped to form a payset.

The Payset component is used to create, modify & view payset, map payset with pay element etc. through the following activities that are briefly explained below.

Creating payset

This activity is used to define various paysets that are applicable to an organization.  To add a payset you are to uniquely identify it with a code and description, after first specifying the code of the payroll to which the payset must be attached.  The payset can only be defined under a specific payroll.  Then the details such as the minimum take-home pay specifications, the currency in which the payroll must be calculated and the rounding off method applicable are to be specified.

Modifying payset

This activity is used to change the specified details pertaining to the description of the payset, the round type and round factor, minimum take home pay and organization unit mapping.

Mapping a payset with a pay element

This activity is used to map pay elements to a specific payset. You can also modify the existing mapping or delete the mapping done earlier subject to certain conditions.  A payset becomes meaningful only when you attach specific pay elements to it. Through this activity, you can specify the various pay elements that will constitute a specific payset. Note that a pay element can be mapped to multiple paysets.  When a pay element is attached to a payset, it implies that the pay element will apply to all the employees who are mapped to this payset.

Set default payset mapping

This activity is used to define the basis on which the system must automatically map employees to paysets under a given payroll.  In the “Payroll Parameters” page, you must have defined the specific basis on which employees are to be mapped to a given payset.  The basis could be one of the following: Grade, Grade set, Employment Unit, Job or Business Unit.  For example, after mapping a specific grade to a specific payset, the system will automatically map all employees in the specified grade to the payset.

Viewing payset

This activity is used to view the payset details regarding the code, description, currency, rounding off etc.  You can also view the details of the selected payset record in any of the languages available.  In addition, the organization units to which the payset record is currently mapped can also be viewed.

 Viewing payset – pay element mapping

This activity is used to view the mapping details of each pay element mapped to a selected payset. Specific details can also be viewed for recurring and non-recurring pay elements.

Getting familiar with the activities inside

The following table lists the activities involved in the Payset component.