Authorizing salary accounting
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Select "Authorize Salary Accounting" from the left pane.
The "Authorize Salary Accounting” page appears.
The system displays the following fields.
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Date Format |
The date format applicable to the login user. Tell me more |
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Process Period Description |
Details about the specified process period. |
From the “Payroll Accounting Unit” drop-down list box, select the payroll accounting Unit for which salary accounting details must be authorized. The drop-down list box displays all the organization units where you have permissions to authorize salary accounting details.
All the payrolls that are mapped to the selected payroll accounting unit, will be available in the “Payroll” drop-down list box.
From the “Payroll” drop-down list box, select the payroll for which the salary accounting details must be authorized.
The “Process Period” field defaults a process period for which authorization must be logically carried out. You can change the process period if required.
To authorize salary accounting for all employees.
Select “Authorize All Employees” checkbox.
Select the “Save Parameter for Authorization” pushbutton to save the details specified.
The system checks whether all the prerequisites required for authorization are satisfied. If they are not, an error message will be displayed. If the prerequisites are satisfied, the salary accounting details are ready for authorization.
Select the “Authorize” pushbutton to authorize the accounting data, if no error message is displayed.
If an error message is displayed, enter the “Error Log” page to view the details. For more information, refer to the following topic “Viewing the error log".
To authorize salary accounting of specific employees.
Enter the following in the “Employees To Authorize” multiline
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Payset Code |
Specify the code of the payset of the employee for whom salary accounting must be authorized. |
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Employee Code |
Specify the code of the employee for whom salary accounting must be authorized. |
The “Employees To Authorize” multiline displays the following.
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Employee Name |
Name of the employee corresponding to the employee code. |
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Assign. |
The assignment number of the employee. |
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Pay Date |
The pay date specified for the employee. |
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Process Status |
One of the following will be displayed in the system: § Payroll not Processed § Payroll Processed § Payroll Authorized § Salary Accounting Processed § Salary Accounting Authorized § Salary Payment Processed § Salary Payment Authorized § Payroll Processing Unauthorized § Salary Accounting Unauthorized § Salary Payment Unauthorized |
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Payset Description |
The description of the payset. |
Enter in the multiline each employee for whom salary accounting must be authorized .
Ensure that you have entered the parameters and saved them using the "Save Parameters" pushbutton.
The system checks whether all the prerequisites required for authorization are satisfied. If they are not, an error message will be displayed. If the prerequisites are satisfied, the salary accounting details are ready for authorization.
Select the “Authorize” pushbutton to authorize the accounting data,
If an error message is displayed, enter the “Error Log” page to view the details. For more information, refer to the topic “Viewing the error log”.
Note: Either data can be entered in the “Employees To Authorize ” multiline or “Authorize All Employees” checkbox can be selected but not both.
6 Hyperlinked topics below
Use this page to authorize the accounting.
To authorize salary accounting for all employees
To authorize salary accounting of specific employees