Correcting the Serial and lot details of a part

Correcting the details for the serial and lot numbers of the part

This page allows you to correct the Serial and lot details of the part. Tell me more.

Select the “Edit Serial & Lot Details” link at the bottom of the “Create Stock Correction” or “Edit Stock Correction” page.

The “Edit Serial & Lot Details” page appears.

The system displays the following in the “Stock Correction Details” group box:

Stock Correction #	The number identifying the stock correction document.
Status	The status of the stock correction document. The system displays “Draft” or “Fresh”.
Warehouse #	The number indicating the warehouse for which the stock correction document is raised.
Correction Type	The type of stock correction, which could be one of the following:
	Quantity – Indicates that the stock correction is done on quantity.
	Value – Indicates that the stock correction is done on value.
	Quantity & Value – Indicates that the stock correction is done on both quantity and value.
Correction Basis	The basis of stock correction, which could be “Physical Inventory”, “Cycle Count” or “General”.
Correction Category	The category to which the stock correction document belongs.

Enter the following in the “Part Selection” group box:

Line #

Use the drop-down list box to select the line number of the stock correction document which contains the part for which you wish to enter the serial or lot number details.

Note: The system lists the line numbers based on the following conditions:

a) The part is “Serial/Lot Controlled”, Correction Basis is General” and the Correction Type is “Quantity” or “Quantity & Value”.

b) The part is “Serial Controlled” or “Serial/Lot Controlled”, Correction Type is “Value” and the valuation method is “Actual Costing”.

c) The part is “Serial/Lot Controlled”, correction basis is “Physical Inventory” or “Cycle Count”, Correction Type is “Quantity & Value” and the valuation method is “Actual Costing”.

Click the “Get Details” pushbutton, to retrieve the details of the selected part.

The system displays the following in the “Part Details” group box:

Part #	The number identifying the part
Part Description	The textual description of the part.
WH – Zone #	The number identifying the zone in the warehouse.
Bin #	The number identifying the bin in the zone.
Corrected Quantity	The actual physical stock quantity available in the warehouse.
Part Control Type	The type of the part control, which could be “Serial controlled” or “Lot controlled” or “Serial & lot controlled”.
Correction Quantity	The difference between the physical stock quantity and the system stock quantity

Valuation Method	The valuation method, which could be “Actual Cost”, “Standard Cost“, “LIFO (Last In First Out)”, “FIFO (First In First Out)”, or “Weighted Average”.
Expensing Policy	The method for clearing off the value of the part from the inventory, such as On First Issue, On Phase Out, Core value on Phase Out or On Receipt.
Stock Status	The stock status of the part.
Base Currency	The base currency defined for the company in the “Enterprise Setup” component

The system displays the following in the “Serial / Lot Details” in the multiline:

Line #

The line number generated by the system.

Note: The system generates as many line entries as the “Corrected Quantity”, for all the “Serial Controlled” or “ Serial & Lot Controlled” parts, if the correction quantity is positive.

Note: The system generates as many line entries as the “System Stock Quantity” for all the “Serial Controlled” or “ Serial & Lot Controlled” parts, if the correction quantity is negative or zero.

Enter the following:

Serial #	The number identifying the serial number of the part (Alphanumeric, 40). New serial #/manufacturer serial # of a part in Offline area
Note: Ensure that for “Serial Controlled” or “Serial/ Lot Controlled” parts, serial numbers are entered for all the line numbers.
Lot #	The number identifying the lot number of the part (Alphanumeric, 40).
Note: At least one lot number must be entered, if the part is lot number controlled. Also ensure that entered lot number is unique for the multiline. Note: In case the part is “Serial & lot controlled”, the lot number can be repeated.
Manufacturer Serial #	A unique number identifying the serial number issued by the manufacturer (Alphanumeric, 40). New serial #/manufacturer serial # of a part in Offline area
Manufacturer Lot #	A unique number identifying the lot number issued by the manufacturer (Alphanumeric, 18).

Note: If the part is lot number controlled then the “Serial #” and “Manufacturer Serial #” can be ignored.

Note: If the part is serial number controlled then the “Lot #” and “Manufacturer Lot #” can be ignored.

Note: If the Correction Type of the document is “Value”, the details modified in “Serial #” “Lot #” “Manufacturer Serial #” “Manufacturer Lot #” and “Correction quantity” will be ignored.

Note: The details modified in “Serial #”, “Lot #”, “Manufacturer Serial #”, “Manufacturer Lot #”, “Correction Quantity” will be ignored, if the Correction Basis of the document is “Physical Inventory” or “Cycle Count”.

Trading Partner #

The unique code identifying the supplier or customer (Alphanumeric, 45).

Ensure that the trading partner entered here is a valid supplier as defined in the “Supplier” business component, if the stock status for the selected line number is mapped to the stock status attribute “Ownership-Supplier” in the “User Defined Stock Status” business component.

Ensure that the trading partner entered here is a valid customer as defined in the “Customer” business component, if the stock status for the selected line number is mapped to the stock status attribute “Ownership-Customer” in the “User Defined Stock Status” business component.

Note:1) Ensure that the trading partner number is entered for all the records in the multiline and is mapped to the warehouse-zone-bin combination in the “Maintain External Stock Allocation” page of the “Storage Administration” business component, if the stock status for the selected line number is mapped to the stock status attribute “Ownership-Supplier” or “'Ownership-Customer” in the “User Defined Stock Status” business component. 2) The trading partner number can be modified only if the “Allow Owner Change of External Parts” field is set to “Yes” in the “Set Options” activity of the current business component. 3) It is mandatory that you specify the trading partner #, if the part is supplier- owned and, stock valuation is mandatory for the supplier.

The system displays the following:

Trading Partner Name	The name of the supplier or customer. For the selected line number, the system retrieves and displays the supplier name from the “Supplier” business component, if the stock status attribute is set to “Ownership-Supplier” in the “User Defined Stock Status” business component. The system retrieves and displays the customer name from the “Customer” business component, if the stock status attribute is set to “Ownership-Customer” in the “User Defined Stock Status” business component.
Trading Partner Type	The trading partner type which could be “Supplier” or “Customer”. For the selected line number, the system displays “Supplier” if the stock status attribute is set to “Ownership-Supplier” in the “User Defined Stock Status” business component. The system displays “Customer” if the stock status attribute is set to “Ownership-Customer” in the “User Defined Stock Status” business component.
Current Quantity	The quantity of the stock, as maintained in the system
Current Value	The total value of the stock , as maintained in the system.

Note: If the “Correction Basis” is “Cycle Count”, the system retrieves and displays the trading partner number, trading partner name and the trading partner type from the cycle count sheet for the selected line.

Note: For the “Correction Basis” set as “General”, the system retrieves and displays the trading partner number and the trading partner type corresponding to the part number-serial number-lot number combination, if the trading partner information is not saved during creation of the stock correction, else the system retrieves and displays the trading partner information saved during creation of the stock correction.

Note: The “Current Value” will be displayed only if the part is “Serial Controlled” or “Serial & Lot controlled” and the Valuation Method is “Actual Costing”.

Enter the following:

Correction Quantity

The correction quantity displayed in the header, for which the breakup is given in the multiline.

If the “Correction Type” is set to “Value”, the quantity entered here will be ignored. Enter a positive value to add that quantity to the stock. Enter a negative value (for example, “-1”) to remove that quantity from the stock.

Note: Ensure that the correction quantity is “1” or “-1” or null, if the part is “Serial Controlled” or “Serial & Lot Controlled”.

Note: The sum of the “Correction Quantity” entered in the multiline should be equal to the “Correction Quantity” displayed in the ”Part Details” group box.

For parts that are "Lot Controlled", the sum of "Correction Quantity" and the sum of "Current Quantity" cannot be negative.

Note: The value entered in the Correction Quantity field, is ignored if the Correction type of the document is “Value”.

Note: The value entered in the Correction Quantity field, is ignored if the Correction basis of the document is “Physical Inventory” or “Cycle Count”.

Correction Value

The value of the correction quantity.

This field is mandatory, if correction type is ‘Value’, the part is supplier-owned and, stock valuation is mandatory for the supplier.

Enter a positive value to increase the current value of the stock. Enter a negative value (for example, “-1”) to decrease the current value from the stock.

The value entered here will be ignored under one of the following circumstances:

If the “Correction Type” is “Quantity”
If the correction type is “Quantity & value” and if the part valuation method is not “Actual costing”
If the correction type is “Quantity & value” and if the part valuation method is “Actual costing” and if the Part control type is “Lot Controlled”
If the correction type is “Quantity & Value” and the correction quantity is negative.

The system ensures this field is left blank or set as “Zero” if the “Expensing Policy” for each part is set as “On Receipt” in the interacting “Part Administration” business component.

Note: For parts that are lot controlled, ensure that the sum of “Correction Quantity” and the “Current Quantity” is positive.

Certificate #	The number identifying the certificate associated with the part. (Alphanumeric, 40). Data entry in this field is mandatory, if the “Certification Reqd?” field is set to “Mandatory” in the “Maintain Planning Information” activity of the “Part Administration” business component.
Certificate Type	Use the drop-down list box to select the certificate type associated with the part. The system lists all the active certificate types defined for the part in the “Create Certificate Type” activity of the “Logistics Common Master” business component. The system leaves the field blank by default. Data selection in this field is mandatory, if the “Certification Reqd?” field is set to “Mandatory” in the “Maintain Planning Information” activity of the “Part Administration” business component.
Certificate Date	The date on which the certificate was issued (Date Format). The certificate date must be in the same format as displayed in the “Date Format” field. Data entry in this field is mandatory, if the “Certification Reqd?” field is set to “Mandatory” in the “Maintain Planning Information” activity of the “Part Administration” business component.
Expiry Date	The expiry date of the part #/serial# or part#/lot# for which you are recording stock correction details. The system computes the expiry date in the following way, if the purchase option “Calculation of Shelf Life Expiry Date” is set as ”Automatic” in the Set Purchase Options activity of the Logistics Common Master component: Expiry Date = Certificate Date + Design Shelf Life (in Days) Note: You cannot modify the expiry date generated by the system. Conditions for mandatory field input
Reason for Correction	Use the drop-down list box to select the cause of stock correction. The drop-down list box displays all reason codes in ‘Active’ status as defined in the Logistics Common Master component. Note: The process parameter “Reason for Correction” under Stock Correction category in the Set Inventory Process Parameters activity is set as ‘1 and, 2) if S/L Detail Link is “Applicable” .

Check the box in the multiline, to mark a line number for editing certificate and parameter information or value details.
Click the “Edit Serial & Lot Details” pushbutton, to update the modified details.

Note: The system does not allow change of serial/lot details, if the part/component is a restricted part with a restriction code that has the process parameter “Allow Stock Correction” under the entity type Stock Restriction Code in the Define Process Entities activity set as 0/No during the restriction effective period. However, this process parameter does not impact system-generated stock corrections owing to PDC and PICC transactions.

If the Correction Basis is "General", Correction Type is "Quantity" or "Quantity & Value", Part Control Type is "Serial/Lot Controlled" and the Part Type is "Component", the system updates the certificate and parameter information for the new serial/lot controlled parts in the "Edit Certificate & Parameter Information" page, only if the “Parameter Update” is set as “Mandatory” in the “Create Component Record” activity of the “Aircraft” business component.

The system updates the document status to “Fresh” and to "Authorized" automatically, if “Authorization of Repair Receipt based Stock Correction Generated in Draft Status” is set as "Automatic on attaining Fresh” status in the “Logistics Common Master” business component, and all the Serial/ Lot details are specified for all the line items

For the parts with Expensing Policy set as “Core Value on Phase Out” in the “Maintain Planning Information” activity of the “Part Administration” business component, the system ensures that the following:

The core value is specified for the part number and the serial number in the “Maintain Core Value” activity of the current business component.
The core value is lesser than or equal to the sum of the correction value and the current value.

The system updates the modified value in the “S/L Details Link” in the main page based on the following conditions:

a) If the correction type is “Quantity” or “Value”

b) If the correction type is “Quantity & Value”, the part is “Serial/Lot Controlled” and the valuation method is “LIFO” or “FIFO” or “Weighted Average”

c) If the correction type is “Quantity & Value”, the part is “Serial Controlled” or “Serial & Lot Controlled” and the valuation method is “Actual Costing”

The system calculates the “Correction Value” and the “Corrected Value” based on the following conditions:

If the correction type is “Quantity“, the part is “Serial Controlled” or “Serial / Lot Controlled” and the valuation method is “Actual Costing” then the correction value would be “Correction Quantity” * “Standard Cost” .

If the correction type is “Quantity“, the part is “Lot Controlled” and the valuation method is “Actual Costing”, and the correction quantity is positive, then the correction value would be “Correction Quantity” * “Standard Cost” and the corrected value would be the total of the “Correction Value” and the “Current Value”.

If the correction type is “Quantity” or “Quantity & Value”, the part is “Lot Controlled” and the valuation method is “Actual Costing” and the correction quantity is negative, then the correction value would be “Current Value” / “Current Quantity” * “Correction Quantity” and the corrected value would be the total of the “Correction Value” and the “Current Value”.

To proceed, carry out the following

Click the “Edit Certificate & Parameter Information” link at the bottom of the page, if you wish to correct the certificate and parameter details.
Click the “Edit Lot Value Details only for Actual Costing - Lot Controlled Parts” link to correct the valuation details for the parts of valuation method “Actual costing” and of control type “Lot controlled”.
Select the “Authorize Stock Correction” link to authorize the stock correction document.
Select the "Confirm Stock Correction” link to authorize the stock correction document.
Select the "Generate Part Barcode Label” link at the bottom of the page to generate barcode label for parts that you have selected in the “Serial / Lot Details” multiline.
Select the "View Allocated Quantity” link at the bottom of the page to view the details of the allocated quantity out of the available stock balance.

What you can do in this page

Define serial number and lot number details

Enter the “Correction Quantity”

Enter the “Correction Value”

Define serial number and lot number details

You can enter or modify a suitable serial number and lot number for a part if the correction type of the document is “Quantity” or “Quantity & Value” when the correction basis is “General”.

In the “Line # Details” group box, select the line number of the stock correction document, which contains the part for which you wish to enter/edit the serial or lot number details.
In the “Serial / Lot Details” multiline, enter the different manufacturer serial numbers and lot numbers, in the “Manufacturer Serial #” and “Manufacturer Lot #” fields.

Enter the “Correction Quantity”

The correction quantity of the part serial numbers / lot numbers can be entered. The correction quantity details can be entered, only if:

The correction basis of the document is “General” and the correction type is “Quantity” or “Quantity & Value” .

In the “Serial / Lot Information” multiline, enter the “Correction Quantity”.

Enter the “Correction Value”

The correction value of the part serial numbers can be entered. The correction value details can be entered, only if the correction type of the document is “Value” or “Quantity & Value”, valuation method is “Actual Costing” and the part is “Serial Controlled” or “Serial & Lot Controlled”.

In the “Serial / Lot Information” multiline, enter the “Correction value”.

Correcting the serial and lot number details of the part – An overview

This page allows you to enter the serial number and lot number details of the part based on the line number selected. Serial number and lot number details can be entered, only when the part numbers are serial number and/or lot number controlled. You can enter the correction quantity, if the correction type of the document is “Quantity” or “Quantity & Value”. You can enter the correction value, if the correction type of the document is “Quantity & Value” or “Value” and if the part valuation method is “Actual Costing” and if the part control type is “Serial Controlled” or “Serial & lot Controlled”.

The correction quantity is the difference between the actual physical stock quantity and the system stock quantity and the correction value is the total value of the correction quantity.

Calculation of “Correction Value” for the correction type "Quantity"

If the correction type is “Quantity “,the part is “Serial Controlled” or “Serial / Lot Controlled” and the valuation method is “Actual Costing” then the correction value would be “Correction Quantity” * “Standard Cost”.

Note: The standard cost is retrieved from the “Maintain Planning Information” activity of the “Part Administration” business component.

For the Correction type “Quantity”, If the part control type is "Lot Controlled" and the valuation method is "Actual Costing" and if the correction quantity is negative, the correction value is calculated as follows:

Correction Value = (Current Value / Current Quantity) * Correction Quantity

The “Corrected Value” is calculated using the formula:

Corrected Value = Current Value + Correction Value

Calculation of “Correction Value” for the correction type “Quantity & Value”

For the Correction type “Quantity & Value”, if the part control type is "Lot Controlled" and the valuation method is "Actual Costing" and if the correction quantity is negative, the correction value is calculated as follows:

Correction Value = (Current Value / Current Quantity) * Correction Quantity

The “Corrected Value” is calculated using the formula:

Corrected Value = Current Value + Correction Value