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Use this page to abort an employee’s overtime attendance processing and subsequently reset it.
Select the “Set Employee Overtime Status” option from the left pane.
The “Set Employee Overtime Status” page appears.
The system displays the following field
|
Date Format |
The date format applicable to the login user. More details. |
Enter the following
|
Processing Unit |
Select the organization unit in which you must set the employee overtime attendance status. Tell me more. |
|
Scheduling Unit |
Select the organization unit that interacts with the Employee Attendance Processing Unit, to access the employee overtime attendance status This organization unit must hold the Employment Information component. Tell me more. |
|
Rota Plan |
To set the overtime status for the records of employees mapped to a rota plan, enter the code of the rota plan |
|
Session ID |
The Session ID that identifies the overtime processing |
The system displays the following
|
Process Status |
The percentage of the processing that has been completed, so far. |
Select the “Show Status” pushbutton.
All the rota schedules mapped to the selected rota plan are now available in the multiline, as follows.
|
Rota Schedule Code |
The code of each rota schedule for which the overtime status of the employees mapped to it must be aborted or reset. |
|
Rota Schedule Description |
The description of the rota schedule |
|
Process Status |
The status of the processing of employee overtime attendance. One of the following values is displayed: “Initiated”, “Processed” or “Aborted” |
Select the “Abort” pushbutton to abort the process.
All the records under the Session ID are aborted
Check the “Select” box, to indicate the multiline rota schedule whose overtime process needs to be reset.
Select the “Reset” pushbutton to reset the process.
Select the “View Employee Attendance Status” link, to view the status of processing of employee overtime records.
You are not able to access a specific rota schedule, for attendance processing
The attendance is being processed, but some of the records were wrongly entered
You are not able to access a specific overtime record, for attendance processing
What happens if an employee’s leave is authorized only after his attendance for a month is processed?
Sometimes, after the employees’ attendance has been processed, the employees’ leave applied during this processed period is authorized. Leave authorization is carried out in the Leave Administration component. In such instances, you can request the system to reprocess employee attendance for the period, after taking into account the authorized leave for this period. You will not require to first unauthorize the employee attendance before reprocessing it.
In fact, you can also include the processed attendance period to a new period, and request the system to process for the entire period. For example, employee attendance has been processed for June 2002. When requesting the system to process attendance for the month of July, you can include June as well, and specify the period for processing as follows: June 1 to July 31. This saves you from having to unauthorize the attendance for June and request for processing.
You are not able to access a specific rota schedule, for attendance processing
The processing of the attendance records under this rota schedule may have been aborted, through the “Set Attendance Status” activity.
You are to reset these attendance records, before you can access them for attendance processing. To reset, you are to enter the “Set Attendance Status” activity and set the status of the attendance records under the rota schedule to “Reset”
The attendance is being processed, but some of the employee records were wrongly entered
You are to
Abort the employee attendance processing, through the “Set Employee Attendance Status” activity
Correct the information in the employee records
Reset the employee attendance processing. Through the “Set Employee Attendance Status” activity
Reprocess the employee records
You are not able to access a specific overtime record, for attendance processing
The overtime employee attendance records appear only if the employees’ regular attendance for this period had been processed and authorized already.