Creating cost center structure

This page allows you to create a cost center structure. Tell me more.

Select the “Create Cost Center Structure” link under the “Cost Setup” business component.

The “Create Cost Center Structure” page appears.

Enter the following fields:

Cost Center Structure ID	A unique code identifying the cost center structure (Alphanumeric, 10). Mandatory.
Description	A textual description of the cost center structure (Alphanumeric, 40). Mandatory.

Note: The description of the cost center structure must be different from that of the cost centers that are to be added to the structure.

Structure Type

Use the drop-down list box to select the type of cost center structure that you want to create. You can select from “Default” or “Alternate”.

- Default – indicates that it is the only default structure for the date range.
- Alternate – indicates that multiple structures other than the default structure could be available for a date range.

The system displays “Alternate” by default on launch of the page.

Effective Date

Use the drop-down list box to select the date from which the cost center structure is to be effective. All the start dates of the MAC periods that have been defined for MAC years that are in the “Open” status will be available for selection in the chronological order. The system displays the earliest “Open” MAC period by default.

Note: The date selected in this field must be the same or after the date selected in the “Expiry Date” field.

Expiry Date

Use the drop-down list box to select the date till which the cost center structure is effective. All the end dates of the MAC periods that have been defined for MAC years that are in the “Open” status will be available for selection in the chronological order. The system displays the latest “Open” MAC period by default.

Enter the following fields in the “Node Definition” group box:

Type	Use the drop-down list box to select whether you want to retrieve a “Group” or a “Detail” cost center. The system displays “Group” by default on launch of the page.
Cost Center From	The starting code in the range of cost center codes that you want to retrieve (Alphanumeric, 10).

Note: The code entered in this field must be before or the same as the code entered in the “To” field.

To	The ending code in the range of cost center codes that you want to retrieve (Alphanumeric, 10).

Click the “Get” pushbutton to retrieve the cost center details.

The system retrieves the following in the “Cost Center Details” multiline based on the search criteria entered:

Note: Note: The system retrieves all the “active” detail level cost centers / units as well as analysis codes for which “Reporting Cost Center” is set to “Yes” in the “Create Analysis Code” activity of “Account Based Budget” business component..

Ensure that the effective and expiry date of the cost center code and the analysis code falls within the effective and expiry date of the cost center structure to which they are attached. Example.

Cost Center / Unit	The code identifying the cost center / unit.
Description	The description of the cost center / unit.
Effective Date	The date from which the cost center / unit is effective.
Expiry Date	The date on which the effectiveness of the cost center / unit expires.

Check the box in the “Select” column of the multiline to mark cost center / units that must not be included in the structure.

Note: The effective date or the expiry date of the selected cost centers / units must at least partly be within the effective date and the expiry date of the cost center structure. Refer Example 1.

Enter the following field:

Map To

Use the drop-down list box to select the group cost center to which the cost center must be mapped. All the cost centers that have been set as “Group” will be available for selection in the ascending order. The system displays “Blank” by default on launch of the page. Refer Example 2.

Note: You can map a cost center / unit to a cost center structure only once.

Click the “Map” pushbutton to map a cost center to a structure.

The system maps the selected cost centers available in the multiline to the selected cost center available in the “Map” field. The system also displays the details of the cost center and the mapping in the “Structure Details” multiline.

The system displays the following in the “Structure Details” multiline:

Level	The number identifying the hierarchy level in which the cost center / unit is available in the structure.
Cost Center / Unit	The code identifying the cost center / unit.
Description	The description of the cost center / unit.
Parent Cost Center / Unit	The code identifying the parent cost center / unit to which the cost center has been mapped.

Note: “Blank” would be displayed in this field if the cost center does not have a parent cost center / unit.

Description

The description of the parent cost center / unit.

Click the “Create Cost Center Structure” pushbutton to create the cost center structure.

The system saves the details of the cost center structure. The system updates the status of the cost center structure as “Active”. The system updates the login ID of the user and the system date in the “Created By” and “Created Date” fields.

The system displays the following:

Created By	The login ID of the user who created the cost center structure.
Created Date	The date on which the cost center structure was created.

To proceed, carry out the following

Select the “View Tree” link at the bottom of the page to view the cost center structure in a tree form.

Creating cost center structure – An overview

You can set the type of the cost center structure and the date range during which the cost center would be effective. This page also allows you to retrieve cost centers that must be mapped to the structure. You can retrieve both “Group” and “Detail” cost centers that can be mapped to the cost center structure. The detail cost centers that have been retrieved can be mapped to the group cost centers at various levels, thereby creating a hierarchy of the newly created cost center structure. Group cost centers can have group or detail cost centers under it, but each independent node of the structure should end up with a detail cost center. The cost centers must be unique in a cost center structure. The system also updates the status of the cost center structure as “Active”. The system also stores the login Id of the user and the system date along with the newly created cost center structure details.