Defining the schedule information for a purchase request

This page allows you to enter the schedule information for the part for which the delivery type is set as “Multiple”, in the purchase request. Tell me more.

Select the “Edit Schedule Information” link from the bottom of the “Create Purchase Request” page or “Edit Purchase Request” page.

The “Edit Schedule Information” page appears.

Note: Entry in this page is mandatory for parts for which the delivery type is set as “Multiple”.

The system displays the following.

Date Format

The format in which the date fields are displayed in this screen. This format is displayed from the "User Preferences" business component based on the login user ID. In case the format is not defined, the system displays the date format from the Enterprise Modeling business component by default.

The system displays the following in the “Part Information” group box.

PR #	The number identifying the purchase request for which the schedule information must be entered.
Status	The status of the purchase request. The system ensures that the status is in “Draft” or “Fresh”. The PR, for which the delivery type is set as “Multiple”, is in “Draft” status.

Note: The system updates the status of the PR to “Fresh”, if the sum of the schedule quantity is equal to the requested quantity for all the parts contained in the PR.

Enter the following:

Line #

Use the drop-down list box to select the line number pertaining to the part entered in the “Create Purchase Request” page, for which the schedule information must be defined. The system lists all the line numbers entered in the “Create Purchase Request” page, for which the delivery type is set as “Multiple”.

The system displays the part information and the schedule information for the selected line number

Click the “Get Details” pushbutton to retrieve the part details.

The system displays the following fields.

P.R. Date	The date on which the purchase request is raised.
Part #	The number identifying the part entered in the selected line number, in the “Create Purchase Request” page. The description pertaining to the part.
Mfr. Part #	The number provided by the manufacturer of the part.
Requested Qty	The quantity of the part requested to be purchased. The unit of measurement in which the part is purchased. The system allows quantity in fractions, if fractions are defined in the “Unit Of Measurement” business component.

The system displays the following in the “Schedule Information” multiline:

Schedule #	The sequential number generated by the system on clicking the “Edit Schedule Information” pushbutton. The schedule number is generated with respect to the date entered in the “Date Reqd” field.
	For example, if the first date entered in the “Date Reqd” field is later than the second date, then the system generates the schedule number as 2, 1 respectively.
Reqd. Qty	The quantity of the part to be shipped in this batch (Integer). Mandatory. The quantity must greater than zero.

Note: The sum of the required quantity entered in the multiline must be equal to the total requested quantity of the part.

Date Reqd

The date on which the required quantity must be delivered (Date Format). Mandatory. The required date must be greater than or equal to the current date.

Note: Atleast one row must be entered, and the required date must be unique in the multiline.

Check the box in the “Select” column of the multiline to mark the schedule number for deletion.
Click the “Delete” icon in the toolbar above the multiline, to delete the schedule details.
Click the “Edit Schedule Information” pushbutton, to update the schedule information.

The system updates the status of the status of the PR to “Fresh”, if the sum of the schedule quantity is equal to the requested quantity of the part. If not equal, the system retains the status of the purchase request as “Draft”.

The system generates the schedule number based on the date entered in “Date Reqd” field.

Defining the schedule information for a purchase request – An overview

This page allows you to enter the schedule information for the part for which the delivery type is set as “Multiple”, in the purchase request. You can select the line number pertaining to the part entered in the “Create Purchase Request” page, for which the schedule information must be defined. On entering the line number, the system retrieves all the details of the part for which the delivery type is set as “Multiple”. The requested quantity of the part can be distributed into many schedules or batches.

The system generates a sequential number for each schedule. The system also updates the status of the purchase request to “Fresh”.