Selecting purchase order for creating exchange issue

Selecting purchase order for creating exchange/subcontract issue

This page allows you to select the purchase document, which could be of type “Exchange” or “PBH Exchange”, for issuing parts. Tell me more.

Select the “Create Exchange/Subcontract Issue” link under the “Stock Issue” business component.

The “Select Purchase Order” page appears.

The system displays the following field:

Date Format

The format in which the date field is displayed in this page. This format is displayed from the "User Preferences" business component based on the login user ID. In case the format is not defined, the system displays the date format from the "Enterprise Modeling" business component by default.

Enter the following fields in the “Search Criteria” group box, to search for the purchase order document. Data entry in the following fields is optional:

PO Location	Use the drop-down list box to select the location where the purchase order document was raised. The system lists all the organizational units in which the purchase order documents are generated. By default, the system displays the login organization unit as the PO location.
Receipt Warehouse	Use the drop-down list box to select the warehouse, which receives the part. The system lists all the active warehouses as defined in the “Storage Administration” business component for the transaction type “Purchase Order”. Leave the field blank to retrieve the purchase orders irrespective of the receipt warehouse.
Purchase Order #	The number identifying the purchase order for creating exchange issue (Alphanumeric, 18). You can enter the number in full or specify it partially using the “*” character. The system retrieves all the purchase order documents that are similar to the number entered here. Leave the field blank to retrieve the purchase orders irrespective of the purchase order number.
PO Type	Use the drop-down list box to select the purchase order type. The system lists the options “Exchange”, "General", "Express" and “PBH Exchange” . By default, the system displays “Exchange”.
PO From Date	The starting date in the range of dates during which the purchase order document was created (Date Format). Leave the field blank to retrieve the purchase orders irrespective of the date. The date entered must be earlier than, or the same as the system date.
PO To Date	The ending date in the range of dates during which the purchase order document was created (Date Format). Leave the field blank to retrieve the purchase order irrespective of the date. The date entered must be earlier than, or the same as the system date.

Note: Ensure that the “PO From Date” is earlier than, or the same as the “PO To Date”.

Supplier #	The code identifying the supplier to whom the core part must be returned (Alphanumeric, 45). The supplier must have been defined in the “Create Supplier” activity of the “Supplier” business component and must be in the “Active” status. You can enter the number in full or specify it partially using the “*” character. The system retrieves all the purchase order documents with supplier numbers that are similar to the number entered here. Leave the field blank to retrieve the purchase order documents irrespective of the supplier.
Supplier Name	The name of the supplier (Alphanumeric, 45). You can enter the name full or specify it partially using the “*” character. The system retrieves all the purchase order documents with supplier names that are similar to the name entered here. Leave the field blank to retrieve the purchase orders irrespective of the supplier name.
Part #	The number identifying the part that must be issued (Alphanumeric, 40). You can enter the part number in full or specify it partially using the “*” character. The system retrieves all purchase orders raised for part numbers that are similar to the number entered here. Leave the field blank to retrieve the purchase orders irrespective of the part. Smart search enabled.
Part Description	The description of the part that must be issued (Alphanumeric, 150). You can enter the description in full or specify it partially using the “*” character. The system displays all the purchase document numbers that have part descriptions similar to the value entered here.
Core Status	Use the drop-down list box to select the line level core status of the purchase order. The system lists the options “Core Due” and “Open”. Line level core status refers to the core status of the ordered part in the purchase order. The system retrieves those Exchange purchase orders with parts in the core status that you select here.
Aircraft Reg #	The aircraft registration number for which the parts are required (Alphanumeric, 30). The aircraft registration number should have already been defined in the “Aircraft” business component and should be in the “Active” status. Smart search enabled.

Click the “Search” pushbutton, to display the search results.

The system displays the following details in the “Search Results” multiline:

PO Location	The location from where the purchase order document is generated.
PO #	The number identifying the purchase order.
PO Type	The type of PO, which could be Exchange PO, General PO, Express PO or PBH Exchange PO.
PO Date	The date of creation of the purchase order.
Supplier #	The code identifying the supplier.
Supplier Name	The name of the supplier.
Part #	The number identifying the part.
Part Description	The textual description of the part.
Receipt Warehouse #	The number identifying the warehouse to which the part must be issued.

Enter the following fields:

Issue Warehouse #

Use the drop-down list box to select the warehouse from where the parts must be issued. The system lists the warehouses that are mapped to the login user in the “Create Warehouse Information” activity of the “Stock Administration” business component, and that are also defined as the “Core Exchange Warehouse” in the “Set Options” activity of the “Component Maintenance Planning” business component.

The system displays the following:

Purchase for	Indicates whether the purchase order must be created for the login organization or for a group company or for the customer.
Trading Partner	Displays the concatenation of Trading Partner # and name in the format “Trading Partner # \| Trading Partner Name”.

Select the purchase order in the multiline for creating exchange/subcontract issue.
Select the “Create Issue” link at the bottom of the page, to create the issue document.

Selecting purchase order for creating exchange/subcontract issue – An overview

This page allows you to select the purchase document, which could be of type “Exchange”, "General", "Express" or “PBH Exchange”, for issuing parts. You can carry out a search based on the purchase order location, the warehouse which received the part, purchase order number, purchase order type, the purchase order date range, supplier number and name, part number and description, core status and the aircraft registration number.

Based on the search criteria, details such as the purchase order location, purchase order number, purchase order type, purchase order date, supplier code and name, part number and description and the warehouse which received the part, are displayed in the multiline.