Managing trip plan

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Managing Trip plans

Select the “Manage Trip Plan” link under the “Flight Assignment” business component.

The “Manage Trip Plan” page appears.

Creating new trip plan

Select the “Create Trip Plan” radio button. This radio button remains selected on launch of the page.
Select the following for the trip.

Trip Ref.

Use the drop-down list box to select the reference for the trip you want to create. The drop-down list box displays the following: Direct and Flight Request.

If you have selected Direct, the next 2 fields remain disabled. However, if you have selected Flight Request, you must specify the following in the next two fields:

Specify Flight Request # in the input field.

Use the drop-down list box to select the request line #. The drop-down list box displays those lines from the request that have not been converted into trips till now. Each line represents a trip plan. On selecting line #, the Main Info., Customer Info, Journey Details are retrieved from the flight request in the page. However, details that have recorded from the flight requests cannot be modified in this page.

You can record details for the new trip.

Amending/Viewing trip plan

Select the “Amend/View Trip Plan” radio button to modify/view an existing trip.
Enter the following.

Trip Plan #

The trip plan you wish to modify or of which you want to view the details.

Note: Upon the generation of trip plan #, the “Amend/View Trip Plan” radio button gets automatically selected.

Select the “Get” pushbutton to retrieve the Main Info., Customer Info, Journey Details and Assignment details are retrieved in the page. However, details that have recorded from the flight requests cannot be modified in this page.
You can now update details of the trip plan.

Recording Main information on trip plan

Select the “Main Info.” tab to record trip plan details.

The “Main Info.” tab displays the following.

Trip #

The unique identifier for the trip.

This field is auto -generated by the system based on the numbering type “Trip Plan #” as defined in the Document Numbering Class component on successful creation of trip plan.

Enter the following in the “Main Info.” tab.

Trip Description

The description for the trip. Mandatory.

Field Base

The station from which the trip is scheduled to commence journey.

Help facility available

Flight Service Type

Use the drop-down list box to select the flight service type for the trip. Mandatory. The drop-down list box displays Active flight service types defined in the Define Process Entities activity of Common Master.

The “Main Info.” tab displays the following.

Plan Status

The status of the trip plan, such as Draft, Fresh, Confirmed or Short Closed.

Enter the following in the “Main Info.” tab.

Flight Ops. Type

Use the drop-down list box to specify the flight operation type. From the drop-down list box, select:

“Regular”, if the trip is used for regular flight operations.
“Test Flight”, if the trip is used for test flight operations.
“Training”, if the trip is used for training flight operations.
“Ferry”, if the trip is used for ferrying flight operations.
“Positioning”, if the trip is used for positioning flight operations.
“Others”, if the trip is used for operations, other than the above-listed flight operation types.

By default, the field is set to “Regular”.

Usage Type

Use the drop-down list box to select the usage type of the trip. The drop-down list box displays the following: External and Internal.

Rep. Time Zone

Use the drop-down list box to select the time zone in which the trip is reported. Mandatory. The drop-down list box displays:

Value set for “Time Zone for UTC” in the “Set Options” activity, if “Time Zone Reference for Log records” in the same activity is set as ‘UTC’”
“Local”, if “Time Zone Reference for Log records” is set as ‘Local’ in the “Set Options” activity
“Starting Station”, if “Time Zone Reference for Log records” in the “Set Options” activity is set as “Starting Station”
“Destination Station”, if “Time Zone Reference for Log records” in the “Set Options” activity is set as “Destination Station”.
Values defined in the “Create Time Zone” activity of the “Common Masters” business component, if “Time Zone Reference for Log records” in the “Set Options” activity is set as “User Defined”

By default, this field displays the value set for “Time Zone Reference for Log records” in the “Set Options” activity.

The “Main Info.” tab displays the following.

A/C Assign. Status	The assignment status of the aircraft allocated to the trip, such as Assigned or Pending.
Crew Assign. Status	The assignment status of the crew allocated to the trip, such as Assigned or Pending.

Enter the following in the “Main Info.” tab.

Note: The below-listed fields can be updated only, if the EFB application is not integrated with the Ramco Aviation system. However, if the EFB application is integrated with Ramco Aviation, the next three fields will display the data as recorded in the EFB system and cannot be updated.

Flight Plan Ref.

The flight plan # for the trip plan.

Note: This field displays the flight plan #, if the trip plan has already been confirmed and released for dispatch and a flight plan has been created.

Flight Plan Ref. Status

The status of the flight plan # for the trip plan as derived from the CrewAnywhere application. The drop-down list box displays the following:

“'Plan Under Prep.” if flight plan created for trip plan # though not yet confirmed yet.
“Plan Pending Approval” if flight plan confirmed for trip plan #
“Approved” if flight plan approved for trip plan #
“Rejected” if flight plan rejected for trip plan #

Trip Actuals Status

Use the drop-down list box to select the status of the trip actuals. The drop-down list box displays the following: Planned and Completed.

Recording Customer information on trip plan

Select the “Customer Info.” tab.
Enter the following in the “Customer Info.” tab.

Customer #	The customer who requested for the trip. The customer you specify here must be valid as defined in the Customer business component. Help facility available
Cust. Ref.	The customer reference for the trip.
Call Sign	Use the drop-down list box to select the call sign for the trip. The call sign you specify here must be valid for the contract associated with the trip.
Customer Request #	The customer request # and the line # reference for the trip. This field displays Flight Request # for the trip plan if the trip plan is based on flight request.

The “Customer Info.” tab displays the following.

Request Addl. Remarks

More details on the customer request as recorded for the flight request.

Enter the following in the “Customer Info.” tab.

Req. A/C Model	The aircraft model that was requested for the trip by the customer. The aircraft model you specify here must be valid as defined in the Aircraft business component. Help facility available
Req. Aircraft Reg. #	The aircraft that was requested for the trip by the customer. The aircraft you specify here must be Active and valid as defined in the Aircraft business component. Help facility available
Req. Assign. Type	The assignment type requested for the trip by the customer. The drop-down list box displays all the active category code descriptions loaded for the Category Type “A/C Assign. Type” under the Category business component.
Contract #	The contract# and revision # associated with the trip. The contract that you specify here must be valid as defined in the Sale Contract business component.
Flight Quote	The quotation for the flight request from the customer.

Select the “Evaluate” pushbutton to check for applicable contracts and derive a suitable contract for the trip.

The system suggests an appropriate contract based on the following attributes:

Customer #
Call Sign #
Flight Service Type
Usage Type
Assignment Type
Aircraft Model #/Aircraft Reg. #

Recording of Journey details of trip plan

Select the “Journey Details” tab.
Enter the following in the “Leg Details” multiline.

Leg #	The leg of the journey of the trip. Mandatory.
From Station	The origin station from which the leg of the journey of the trip commenced. Mandatory. Help facility available
To Station	The destination station at which the leg of the journey of the trip concluded. Mandatory. Help facility available
Alt. Destination	The alternate destination station at which the leg of the journey of the trip ended. Help facility available
From Date Time	The date and time of the commencement of the leg of the journey of the trip plan. Mandatory.

The “Leg Details” multiline displays the following.

From Time Zone

The time zone in the origin station from which the leg of the journey commenced.

Enter the following in the “Leg Details” multiline.

To Date Time

The date and time in the destination station where the leg of the journey ended.

The “Leg Details” multiline displays the following.

To Time Zone

The time zone in the destination station where the leg of the journey ended.

Enter the following in the “Leg Details” multiline.

Duration (Hrs.)	The duration of the leg of the journey in hours. Mandatory.
Duration (In Decimals)	The duration of the leg in the flight journey in decimals.
Distance	The distance covered by the leg of the journey of the trip.
UOM	The unit of measurement for the distance covered by the leg of the journey of the trip.
Est. Fuel Load	The fuel load estimated for the leg #.
Altitude	The altitude of the location for the leg in the trip
Mag. Heading	The magnetic heading for the leg in the trip.

The “Leg Details” multiline displays the following.

No. of Pax - Req.	The number of passengers to be flown by the requested flight.
Cargo Info. - Req.	The details of the cargo to be flown by the requested flight.
Equip. Info. - Req.	The details of the equipment attached to the aircraft requested for the flight.

Click the “Save Journey Details” pushbutton to save the input details.

The trip plan will be created in the ‘Draft’ status if you have input all mandatory fields excluding the Assignment details for the trip plan.

Recording of Assignment details of trip plan

Select the “Assignment Details” tab in the Flight Operations Hub.
Select the following in the “Aircraft Details” group to assign aircraft to the trip plan.

Aircraft Reg. #

The aircraft that is assigned to the trip plan. The aircraft must be Active as defined in the Aircraft business component.

Click the icon alongside to open the “Assignment” page.

Aircraft Type

Use the drop-down list box to select the type of the aircraft assigned to the trip plan. The drop-down list box displays the aircraft types applicable for the Aircraft Model # and Flight Service Type combination.

Assign. Type

Use the drop-down list box to select the assignment type of the aircraft allocated for the trip plan. The drop-down list box displays all the Active category code descriptions loaded for the category type “A/C Assign. Type” under Category business component.

Click the “Assign A/C” button to assign the aircraft to the trip plan.
Specify the following in the “Crew Details” multiline.

Seat #	Use the drop-down list box to select the seat # occupied by the crew. Mandatory. The drop-down list box displays the seat # identified in the Seat Layout definition in EFBC for the aircraft model & fight service type combination.
Seat # Ref.	The reference # for the seat # occupied by the crew.
Crew Type	Use the drop-down list box to select the crew type. The drop-down list box displays the crew types applicable for the Aircraft Model # and Flight Service Type combination defined in EFBC.
Employee #	The employee code of the crew. Mandatory. Help facility available

The “Crew Details” multiline displays the following.

Employee Name

The name of the crew.

Help facility available

Specify the following in the “Crew Details” multiline.

Weight	The weight of the crew.
Crew Bag Weight	The weight of the baggage carried by the crew.

The “Crew Details” multiline displays the following.

Crew Acceptance

The crew acceptance status as recorded in the CrewAnywhere application, such as Accepted or Rejected.

Click the “Assign Crew” button to assign the employees selected in the multiline to the trip.

The crew details are saved against the trip.

The status of the trip becomes ‘Fresh’. On saving of all mandatory information including trip, customer, aircraft, crew and contract details, the status of the trip plan turns to ‘Fresh’.

Note: You must assign aircraft to the trip prior to assigning crew to the trip.

Enter the following if you wish to cancel the record.

Cancellation Remarks

The reasons that necessitated the cancellation of the trip plan.

This field is mandatory if you intend to cancel the trip plan.

After creation of the trip plan you can select the following to record additional information on the trip plan.

Addl. Journey Info.

Use the drop-down list box to select the link to record further details of the trip plan. The drop-down list box displays the following:

Manage Passenger Info.: Select the option to access the “Manage Passenger Info.” page.

Manage Cargo Details: Select the option to access the “Manage Cargo Details” page.

Manage Equipment Details: Select the option to access the “Manage Equipment Details” page.

After creation of the trip plan you can select the link to manage documents related to the trip plan.

Doc. Attachments

Use the drop-down list box to select the link based on the action regarding the documents related to the trip plan.

Select Upload Documents to access the “Upload Documents” activity from Object Attachments. You can now upload documents against the trip plan to the central repository from here.

Select View Associated Doc. Attachments to access “Delete/View Associated Doc. Attachments” activity in Object Attachments. You can now select, and view documents related to the trip plan from here.

Click the “Confirm and Release Trip Plan” pushbutton to validate and then route the trip plan to the EFBC system.

The status of the trip plan turns to ‘Confirmed’.

The trip plan, customer, journey, assignment, pax, cargo and equiments details are routed to the EFBC system upon confirmation.

The confirmed trip plan then moves to the EFBC system in which a flight plan for the confirmed trip plan is created.

Note: You can confirm trip plans in the ‘Fresh’ status only.

Process Parameter impact

If the process parameter “Specifying Equipment Info. for Trip Request" under the entity type Flight Service Type and the entity the same as the flight service type of the trip plan is set as '1' for Mandatory in the Define Process Entities actvity of Common Master, the trip plan can be confirmed only after the equipment details are saved in the Manage Equipment Details page.
If the process parameter “Specifying Cargo Info. for Trip Request" under the entity type Flight Service Type and the entity the same as the flight service type of the trip plan is set as '1' for Mandatory in the Define Process Entities actvity of Common Master, the trip plan can be confirmed only after the cargo details are saved in the Manage Cargo Details page.
If the process parameter “Specifying Passenger Info. for Trip Request" under the entity type Flight Service Type and the entity the same as the flight service type of the trip plan is set as '1' for Mandatory, in the Define Process Entities ctvity of Common Master, the trip plan can be confirmed only after the passenger details are saved in the Manage Passenger Info. page.
If the process parameter “Plan for trips only based on Customer Specific Contracts" under the entity type Flight Service Type and the entity the same as the flight service type of the trip plan is set as '1' for Yes in the Define Process Entities actvity of Common Master, the contract # for the trip must customer-specific and not General.
If the process parameters “Commercials Reference for Adhoc Trip" is set as 1 for Flight Quotation and "Plan Trips only based on Approved Flight Quotation" is set as 1 for Yes under the entity type Flight Service Type and the entity the same as the flight service type of the trip in the Define Process Entities actvity of Common Master, the flight quote for the trip must be in the “Approved” status.
If the process parameter "Specify Journey Duration in Trip Request based on" is set as '1' for “From Date Time & Duration” under the entity type Flight Service Type and the entity the same as the flight service type of the trip, the From Date and Duration fields will be mandatory for the trip.
If the process parameter “Specify Journey Duration in Trip Request based on" is set as 1 for From & To Date Time under the entity type Flight Service Type and the entity the same as the flight service type of the trip, the From Date Time and To Date Time fields will be mandatory for the trip.

Click the “Cancel Trip Plan” pushbutton to cancel the trip plan.

Note: You cannot cancel a trip plan that exists in the “Confirmed’ status. Trip plans in the ‘Draft’ or ‘Fresh’ status only can be cancelled.

The status of the trip plan turns to ‘Cancelled’.

The “Record Statistics” group box displays the following:

Created By	The login user who created the record.
Created Date	The date on which the login user created the record.
Last Modified By	The login user who most recently modified the record.
Last Modified Date	The date on which the login user most recently modified the record.
Confirmed By	The login user who confirmed the record.
Confirmed Date	The date on which the login user confirmed the record.