Requesting part requirements

Requesting Part requirements

Select the “Part Requirements / Request” tab in the “Parts Hub” page.
Select the “Simple / Detail” radio button to view the necessary columns in the multiline. The simple view hides a couple of Display Only columns so that the important columns are easily accessible.

Status based Search

Note: The below-mentioned Status/Exception and Search sections are all exclusive of each other. You cannot combine the filters. Toggling between them will reset the search filter applied by the previous filter.

Click the Icon to perform status based search.

This section shows the count of items in the multiline in all the statuses. This section is displayed by default.

All	Displays all part requirements / requests in the multiline.
As Required	Displays all part requirements with “Need Frequency” set as “As Required”
Pending	Displays all part requirements with “Need Frequency” set as “Always”.
Requested	Displays all the part requests that are pending to be issued (Authorized Status).
Others	Displays all the part requests that are already issued (Closed status) or short closed.

Exception based Search

This section shows the count of items in the multiline with various exceptions.

Click the Icon to perform exception based search.

The system displays the following exception details as buttons in the “Exception” section. The number of records available for each exception based search item is displayed within the respective buttons.

All	Displays all part requirements / requests in the multiline.
Material Not Available	Displays all part requirements / requests for which requested material is not available in the requested warehouse.
Need Date Crossed	Displays all part requirements / requests for which need date is crossed.
Pending New Part Creation	Displays all part requirements / requests that are raised for new part.

Specific Search

Click the icon ‘’ to search part requirement details based on the search criteria specified.

Search has the traditional Search Criteria and Advanced Search Criteria. On clicking this icon, the following fields appear.

Search By

Use the drop-down list box and select the any of the following options based on which you wish to retrieve details in the multiline:

· Part #

· Part Description

· Stock Status

· Warehouse #

· Priority

Show Requested

Check this box if you wish to retrieve all the part requests. Uncheck to retrieve only the part requirements.

Click the “Go” pushbutton to retrieve the search results.
Enter the following in the “Additional Search” group box:

Material Request	The material request number based on which you wish to retrieve details in the multiline. Help facility available.
Part #	The code identifying the part. Help facility available.
Warehouse #	The unique number identifying the warehouse. Help facility available.
MR Status	Use the drop-down list box and select the status of the MR based on which you wish to retrieve details in the multiline. The system lists the following options: · Draft · Fresh · Authorized · Cancelled · Partially Issued · Short Closed · Closed · Partially closed. · Partially Received
Need Date	The date on which the parts will be consumed or needed.
Search On	Use the drop-down list box and select the basis on which you wish to search. You can select from the following options: · Req. Employee # · Req. Emp Name · MR Type · MR Category · Stock Status
	In the editable box alongside, enter the value corresponding to the search criteria selected in the “Search On” field.

The multiline displays the following details of part requests for tasks/discrepancies from the AME Ref. #.

However, if you have navigated to this page from the Work Reporting Hub page using the “Request Part” link, the multiline displays part requests of tasks / discrepancies selected in the Work Reporting Hub page depending on the value set for the process parameter “Default fetch of selected tasks/discrepancies from Work Reporting Hub in Parts Hub?” under entity type ‘Package Type’ and entity ‘All Packages’ in the “Define Process Parameters” activity of Common Master. The below table illustrates the part request retrieval in the multiline based on the process parameter value.

Process parameter value	Multiline impact
0 / Not Required	The multiline displays the available part requests of tasks / discrepancies.
1 / Required without Existing Records	The multiline displays only blank requests for tasks / discrepancies.
2 / Required with Existing Records	The multiline retrieves the available part requests for tasks / discrepancies selected in the Work Reporting Hub followed by blank part requests.

Note: Blank requests for parts for tasks / discrepancies facilitate users to input merely a few fields specific to individual material requests, such as Part # while the rest of the task / package information is inherited from Work Reporting Hub. This intuitive facility enables users to create material requests in the shortest time by cutting down time and navigation.

Error

Indicates the records that are in error.

Indicates the MR status of a record by a colour code as follows:

Orange – Indicates that no MR is available.
Green – Indicates that MR is available in Authorized status.
Grey – Indicates that MR is available in status other than “Authorized”.

AVL

Indicates whether the part request is available. The system displays Yes or No.

Enter the following:

Source Task/Discrep. #	The Task or Discrepancy against which the part request is raised. Help facility available
Seq #	The order of execution of the task/discrepancy among tasks/discrepancies in the execution document.
Tracking #	The tracking number of the source task discrepancy.
Part #	The code identifying the part that is requested. Mandatory. Help facility available
Required Qty	The quantity of part that is required. Mandatory.

The system displays the following in the multiline.

Qty. Available

The part that is available in the requesting/ requested warehouse

Enter the following in the multiline:

UOM	The unit of measurement for the part. Mandatory.
Priority	Use the drop down list box to select the user-defined priority for execution of the task. Mandatory. The drop-down list box displays the quick codes defined under the quick code type ‘Priority’ in the Define Process Parameters activity of Common Master.
Stock Status	Use the drop down list box to select the stock status of the part to be procured. Mandatory. The drop-down list box displays the system-defined and user-defined stock statuses.
Warehouse #	Use the drop down list box to select the unique number identifying the warehouse. Mandatory. The drop-down list box displays the Active warehouses defined in Storage Administration.
Part Description	The textual description of the part.
Need Date	The date on which the parts will be consumed or needed. Process parameter dependency: If the process parameter ‘Enforce Need Date for Material Requests in Parts Hub’ under In the entity type Package Type and the entity Log Cards and User Defined Values in the Define Process Entities activity of Common Master is defined as ‘1’ / ‘Yes’, it becomes mandatory for the users to specify the Need Date field for the part. However, if the process parameter is set as ‘0’/’No’, the system defaults the Need Date field to the requested date, if the users do not specify the need date.

The system displays the following in the multiline.

Material Request #	A unique number identifying the material request against which you wish to request parts for maintenance.
Status	The status of the material request.
Qty. Requested	The quantity that is already requested.

Message Center

Error messages displayed on click “Save” of requests.

Click the “Save” pushbutton to record the details.
Click the “Request” pushbutton to confirm the part requirements and generate material request.

Use the drop-down list box to perform the following:

Select the “Cancel” pushbutton to cancel a pending request record.
Select the “Short Close” pushbutton to short close a Material Request.
Select the “Check Part Avl” pushbutton to find out the availability of part.
Select the following:

Quick Links

Use the drop-down list box to select the link based on which you wish to perform the next course of action.