Selecting BPO for modification or cancellation

This page allows you to select the BPO for modification or cancellation . Tell me More

Select the “Cancel / Edit Blanket Purchase Order” link under the “Blanket Purchase Order” business component.

The “Select BPO” page appears.

The system displays the following:

Date Format

The format in which the date fields are displayed in this page. This format is displayed from the "User Preferences" business component based on the login user ID. In case the format is not defined, the system displays the date format from the “Enterprise Modeling” business component by default.

Enter the following in the “Direct Entry” group box:

BPO #

The number identifying the BPO to be modified (Alphanumeric, 18).

Select the “Edit BPO” link provided alongside, to modify the BPO details.

To search for a BPO

Enter the following in the “Search Criteria” group box, to search for a BPO:

BPO #	The number identifying the BPO to be cancelled or modified (Alphanumeric, 18). You can enter the BPO number in full or specify it partially using the “*” character. The system retrieves all the BPOs with BPO numbers similar to the number entered here. Leave this field blank, to retrieve all the BPOs.
BPO Type	Use the drop-down list box to specify the type of the BPO to be modified. The BPO could be of the type “Rate”, “Quantity” or “Value”. Select blank, to retrieve blanket purchase orders of all types. The system leaves this field blank by default.
BPO Date From	The starting date in the range of BPO dates from which the BPO details must be retrieved (Date Format). Ensure this date is lesser than or equal to “BPO Date To”. The system lists all the BPOs that are raised later than this date. Leave this field blank to retrieve all the BPOs, irrespective of the starting date. The system displays the date that is one month prior to the current system date, by default.
BPO Date To	The ending date in the range of BPO dates until which the BPO details must be retrieved (Date Format). Ensure this date is lesser than or equal to the system date. The system lists all the BPOs that are raised earlier than this date. Leave this field blank to retrieve all the BPOs, irrespective of the ending date. The system displays the current system date by default.
Part #	The part number for which the BPO to be cancelled or modified, was raised (Alphanumeric, 40). You can enter the part number in full or specify it partially using the “*” character. The system retrieves all the BPOs whose part numbers are similar to the number entered here. Leave this field blank to retrieve all the BPOs, irrespective of the part.
Part Type	Use the drop-down list box to specify the part type for which the BPO was raised. The part types are predefined in the system. The various part types are the type “Expendable”, “Consumable”, “Tool”, “Kit”, “Raw material”, “Miscellaneous” and “All”. The system lists the “All” option only if the “Multiple Part Types Allowed” option is set as “Yes” in the “Set Options” activity. The system retrieves all the BPOs whose part type is similar to the value entered here.
Note: If the “Buyer Control” field is set as “Needed’, then the system lists only those part types that are mapped to the “Buyer Group” of the login user otherwise all the part types are listed.
Supplier #	The code identifying the supplier on whom the BPO is raised (Alphanumeric, 45). You can enter the supplier code in full or specify it partially using the “*” character. The system retrieves all the BPOs raised on supplier numbers that are similar to the number entered here. Leave this field blank to retrieve all the BPOs, irrespective of the supplier.
Agreement #	The number identifying the document that serves as an agreement between the supplier and the company (Alphanumeric, 18). You can enter the agreement number in full or specify it partially using the “*” character. The system retrieves all the BPOs with agreement numbers that are similar to the number entered here. Leave this field blank to retrieve all the BPOs, irrespective of the agreement number.
User Status	Use the drop-down list box to select the user-defined status of the BPO. All the “Active” user statuses defined in the “Create User Status” activity of “Logistics Common Master” business component are listed for selection. The system retrieves all the BPOs that are in the user-defined status specified here. Leave this field blank, to retrieve all the BPOs irrespective of the user-defined status. The system leaves this field blank by default.
BPO Category	Use the drop-down list box to specify the category to which the BPO belongs. All the categories in the ‘active’ status, defined in the “Create Common Category” activity of “Logistics Common Master” business component are listed for selection. The system retrieves all the BPOs that are of the category specified here. Leave this field blank, to retrieve all the BPOs irrespective of the BPO category. The system leaves this field blank by default.
Buyer Group	Use the drop-down list box to select the buyer group to which the buyer is associated. The system leaves the field blank by default. If the “Buyer Control” option is set as “Needed” in the “Set Purchase Options” activity of the “Logistics Common Master” business component, the system lists the following buyer groups in the drop-down list box: The buyer groups that are in “Active” status. The buyer groups mapped to the login user. The buyer groups mapped to the blanket purchase order in the “Edit Document Mapping” activity of the “Buyer Group” business component. The system lists all the buyer groups, if the “Buyer Control” option is set as “Not Needed” in the “Set Purchase Options” activity of the “Logistics Common Master” business component. The system leaves the field blank by default.
Created By	The name of the user who created the BPO (Alphanumeric, 40).

Click the “Search” pushbutton, to retrieve the details in the multiline.

The system displays the following in the “Search Results” multiline.

BPO #	The BPO retrieved by the system.
BPO Date	The date on which the BPO was raised .If the “Buyer Control” option is set to “Needed” in the “Logistics Common Masters” business component, the system checks whether the BPO Date falls within the effectivity period specified for the buyer.
Supplier #	The code identifying the supplier.
Supplier Name	The name of the supplier.
Status	The status of the BPO, which could be “Draft”, “Fresh” or "Returned".

Enter the following field:

User Status

Use the drop-down list box to select the user-defined status of the BPO. The system lists all the “Active” user statuses as defined in the “Create User Status” activity, for a BPO, of the “Logistics Common Master” business component. The system displays the actual user defined status of the BPO by default.

The system displays the following:

BPO Category

The category of the BPO.

Created By

The name of the user who created the BPO.

Buyer Group

The code that identifies the buyer group to which the buyer is associated.

If “Buyer Control” option is set as “Needed” in the “Set Purchase Options” activity of the “Logistics Common Masters” business component, the system performs the following tasks when you click "Search":

If a buyer group is not selected from the drop-down list box, the system retrieves the blanket purchase orders for the buyer groups that are available in the “Buyer Group” drop-down list box.
If a buyer group is selected from the drop-down list box, the system retrieves the blanket purchase orders pertaining to the selected buyer group.

If “Buyer Control” option is set as “Not Needed” in the “Set Purchase Options” activity of the “Logistics Common Masters” business component, the system performs the following tasks when you click "Search":

If a buyer group is not selected from the drop-down list box, the system retrieves all the blanket purchase orders irrespective of the buyer group.
If a buyer group is selected from the drop-down list box, the system retrieves the blanket purchase orders pertaining to the selected buyer group.

Enter the following field, if you wish to cancel the BPO.

Reason

A brief comment for canceling the BPO (Alphanumeric, 255). Data entry in this field is mandatory, if you are canceling the BPO.

To cancel the BPO

Check the box in the “Select” column of the multiline, to mark the BPO for cancellation.

Note: Atleast one row must be selected in the multiline.

Click the “Cancel BPO” pushbutton, to cancel the selected BPO.

Note: This action is workflow-enabled. Notification messages can be sent as per the settings you have defined in the "Workflow Management" business component.

The system updates the status of the BPO to “Cancelled” and the reason for cancellation. The system stores the user status, the login user ID and the server date.

To modify the BPO details

Click the hyperlinked BPO number in the multiline, to modify the BPO details.

Selecting BPO for modification or cancellation – An overview

This page allows you to select the BPO for modification or cancellation. Once cancelled, the BPO cannot be used in any transaction.

You can directly enter the BPO number if you know the exact number or carry out the search using BPO number, date on which the BPO is raised, type of the part or user status. The system displays the BPO details in the multiline as per the search criteria.

Only blanket purchase orders, which are in ”Draft”, “Fresh” or "Returned" status, can be modified or cancelled. Upon cancellation, the system updates the status of the BPO to “Cancelled”. The system stores the login user ID and the server date along with the modification details.