Selecting vouchers for making payments

This page allows you to search and select vouchers for making payments by check or by direct debit. You can carry out a search by specifying the range of voucher numbers, the voucher amounts and the dates on which the payment must be made. You can also search by specifying the priority of the payment, the currency in which the payment must be made and the category of the voucher. The system retrieves the details of the voucher based on the search criteria entered.

Select the “Print Check” link under the “Release Payment” business component.

The “Select Voucher” page appears.

Enter the following fields in the “Search Criteria” group box:

Payment Route

Use the drop-drop down list box to select whether the payment must be made through bank or through PTT. You can select from “Bank” or “PTT”.

Note: The system retrieves the bank code or the PTT codes that are in the “Active” status in the “Bank #” field based on the selected “Payment Route”.

Bank #	Use the drop-down list box to select the bank account from which the check must be issued. All the bank codes that have been defined in the “Bank / Cash Definition” business component will be available for selection in the ascending order.
Pay Mode	Use the drop-down list box to set the mode in which the payment is to be made. All the modes of payment set for the selected bank code will be available for selection.
Voucher # From	The starting code in the range of codes identifying the vouchers that you want to retrieve for making payments by check or direct debit (Alphanumeric, 18). You can enter the code in full or specify it partially using the “*” character. The system retrieves all the vouchers that have codes similar to the value entered in this field.

Note: The value entered in this field must be before the value entered in the “To” field.

To	The ending code in the range of codes identifying the vouchers that you want to retrieve for making payments by check or direct debit (Alphanumeric, 18). You can enter the code in full or specify it partially using the “*” character. The system retrieves all the vouchers that have codes similar to the value entered in this field.
Priority	Use the drop-down list box to select the priority of the payment. You can select from "High", "Medium", "Low" or "All". The system displays “All” by default on launch of the page.
Voucher Amount From	The starting amount in the range of amounts for which the vouchers that you want to retrieve has been raised (Decimal). The amount entered in this field must be greater than zero.

Note: The amount entered in this field must be lesser than or the same as the amount entered in the “To” field.

To	The ending amount in the range of amounts for which the vouchers that you want to retrieve has been raised (Decimal). The amount entered in this field must be greater than zero.
Currency	Use the drop-down list box to select the code identifying the currency in which the payments are to be made. All the currencies that have been defined for the company will be available for selection in the ascending order. The system displays the base currency of the company by default on launch of the page.
Payee From	The starting name in the range of payee names that you want to retrieve for making payment (Alphanumeric, 40).

Note: The value entered in this field must be before the value entered in the “To” field.

To	The ending name in the range of payee names till which you want to retrieve for making payment (Alphanumeric, 40).
Payment Category	Use the drop-down list box to select the category to which the voucher for which payment is to be made belongs. You can select from "Payment Voucher", "Sundry Payment Voucher", "Customer Payment Voucher" "Supplier Deposit Payment Voucher' , 'Supplier Prepayment Voucher', "HR Payment Voucher" and "All".The system displays “Payment Voucher” by default on launch of the page.
Pay Date From	The starting date in the range of dates during which the payment of the voucher must be made (Date Format). The system date is displayed by default on launch of the page.

Note: The date entered in this field must be before the date entered in the “To” field.

To	The ending date in the range of dates during which the payment of the voucher must be made (Date Format). The system date is displayed by default on launch of the page.

Click the “Search” pushbutton to retrieve the search results.

The system retrieves and displays the following in the “Search Results” multiline based on the search criteria entered:

Voucher #	The code identifying the voucher.
Payee	The name of the payee.
Priority	The priority of the payment. It could be "High", "Medium" or "Low".
Payment Category	The category to which the voucher belongs. It could be "Payment Voucher", "Sundry Payment Voucher", "Customer Payment Voucher" "Supplier Deposit Payment Voucher', 'Supplier Prepayment Voucher', "HR Payment Voucher" or "All".
Bank #	The code identifying the bank account.
Pay Mode	The method in which the payment is to be made.
Pay Date	The date on which the payment must be made.
Currency	The code identifying the currency in which the payment must be made.
Voucher Amount	The voucher amount due for payment.

Check the box in the “Select” column of the multiline to mark a voucher to make payments by check or by direct debit.

To proceed, carry out the following

Select the “Print Check” link at the bottom of the page to record check information and issue checks.

Select the “Direct Debit” link at the bottom of the page to record the direct debit details.