Mapping activities

Select the hyperlinked value in the “Map Activities” column in the multiline of the “Manage Time Booking Types” activity of the “Time Tracking Setup” business component.

Select the hyperlinked value in the “Map Activities” column in the “Booking Code Information” multiline of the “Manage Time Booking Codes” activity of the “Time Tracking Setup” business component.

Select the “Map Activity” link in the “Manage Activities” page of the “Time Tracking Setup” business component.

The “Map Activities” page appears.

Enter the following fields in the “Select Action” group box:

Note: Select the “Map” radio button if you wish to map a new activity.

Map

Select this radio button to map a new activity to a booking type / booking code or both.

By default this radio button remains selected.

Modify

Select this radio button to modify the mapping of an existing activity.

Enter the following fields in the “Select Mapping Basis” group box:

Note: The “Select Mapping Basis” group box is enabled only if you click the “Map” radio button from the “Select Action” group box”:

Mapping Basis	Use the drop-down list box to select the basis on which you wish to map the activity. Mandatory. Activity to Booking Type Activity to Booking Code Booking Type / Code to Activity All By default the system leaves this field blank.
Booking Type	Use the drop-down list box to select the booking type to which the activity you wish to map belongs. Mandatory. If “Activity to Booking Type” is selected in the “Mapping Basis” drop-down list box, the system lists all the booking types that are in “Fresh” and “Active” status as defined in the “Manage Time Booking Types” activity of the current business component. If “Activity to Booking Code” is selected in the “Mapping Basis” drop-down list box, the system leaves this field blank by default.
Booking Code	Use the drop-down list box to select the booking code to which the activity you wish to map belongs. Mandatory. By default the system leaves this field blank. Help facility available.
Activity Code	The code identifying the activity which you wish to map. Mandatory. Help facility available

Note: Ensure that the booking type - booking code specified is a valid combination as specified in the “Manage Booking Codes” activity of the current business component.

Enter the following fields in the “Search Criteria” group box:

Note: The Search Criteria group box is enabled only when the “Modify” radio button is checked in the “Select Action” group box.

Booking Type	Use the drop-down list box to select the booking type of the activity for which you wish to retrieve details in the multiline. The system lists all the booking types that are in “Fresh” and “Active” status as defined in the “Manage Time Booking Types” activity of the current business component.
Booking Code	The booking code of the activity for which you wish to retrieve details in the multiline. Help facility available.
Activity Code	The code identifying the activity which you wish to map. Help facility available.
Mapping Status	The status of the booking types - booking codes mapping the details of which you wish to retrieve. You can select from the options: Active All The system displays “Active” in this field.
Addl. Search	Use the drop-down list box to select the basis on which you wish to perform the search. The system lists the following options: Accounting Usage Cost Center CC Desc. Billable? By default the system leaves this field blank.
	In the editable box alongside, enter the value corresponding to the item selected in the “Addl. Search” drop-down list box. The system retrieves all the activities that have values similar to the value entered in this field.

Select the “Search” pushbutton to retrieve the search details.
Enter the following fields in the “Activity Details” multiline:

Booking Type

Use the drop-down list box to select the booking type for which you wish to map activity. Mandatory. The system lists all the booking types that are in “Fresh” and “Active” status as defined in the “Manage Time Booking Types” activity of the current business component.

Ensure that the value selected in this field is in “Active” status as defined in the “Manage Booking Types” activity of the current business component.

By default the system leaves this field blank.

The system displays the following field in the “Activity Details” multiline:

Type Desc.

A textual description of the booking type.

Enter the following fields in the “Activity Details” multiline:

Booking Code

Use the drop-down list box to select the booking code to which you wish to map the activity. Mandatory.

Ensure that the code entered in this field is a valid booking code as defined in the “Manage Booking Codes” activity of the current business component.

Help facility available.

The system displays the following field in the “Activity Details” multiline:

Code Desc.

A textual description of the booking code.

Enter the following fields in the “Activity Details” multiline:

Activity Code

The code identifying the activity which you wish to map. Mandatory.

Ensure that the code entered in this field is a valid activity code as defined in the “Manage Activity” activity of the current business component.

Help facility available.

The system displays the following field in the “Activity Details” multiline:

Activity Desc.

A textual description of the activity code.

Note: Ensure that the Booking Type, Booking Code and Activity Code is a unique combination.

Enter the following fields in the “Activity Details” multiline:

Est. Hours	Indicates the hours within which the activity is expected to be completed. Ensure that the value entered in this field is not “0”.
Est. Elapse Time	Indicates the time that has exceeded or fallen short of the estimated time taken to complete an activity that is mapped to a specific Booking Type, Booking Code or a combination of both. Ensure that the value entered in this field is not “0”.
Accounting Usage	Use the drop-down list box to select the accounting usage. The system lists all the usage id’s that are in active status as defined in the “Create Additional Account Definition” activity of the “Account Rule Definition” business component. More.. By default the system leaves this field blank.
Cost Center	The code identifying the associated cost center. Data entry in this field is mandatory if for the booking type specified the process parameter “Account Posting Required?” is set as “Yes” in the “Set Process Parameters” activity of the current business component. Ensure that the value entered in this field is a valid and “Active” cost center as defined in the “Cost Center” business component. Help facility available.
Analysis Code	The code identifying the activity or task. Data entry in this field is mandatory if a sub analysis code is specified. Ensure that the value entered in this field is a valid analysis code that is in “Active” status.
Sub Analysis Code	The sub analysis code that is associated with the Analysis Code. Data entry in this field is mandatory if an Analysis code is specified. Ensure that the value entered in this field is a valid sub analysis code that is in “Active” status.

Note: Ensure that the mapping exists between the specified Analysis codes and Sub- Analysis codes.

The system displays the following field in the “Activity Details” multiline:

CC Desc.

A textual description of the cost center.

Enter the following fields in the “Activity Details” multiline:

Billable?

Use the drop-down list box to specify if the activity is billable. You can select from the options “Yes” or “No”.

The system displays “Yes” by default.

Mapping Status

Use the drop-down list box to specify the status of the activity mapping to the booking types - booking codes. The system lists the following options:

Active
Inactive

The system displays “Active” by default.

The system displays the following field in the “Activity Details” multiline:

Created by	The name of the user who created the record.
Created Date	The date on which the record is created.
Last Modified by	The name of the user who modified the record.
Last Modified Date	The date on which the record is modified last.

Note: Ensure that at least one record is selected in the multiline.

Click the “Save Activity Mapping” pushbutton to save details of the activity mapping.

The system performs the following:

Does not allow modification of the “Activity Code”.
Does not allow deletion of an activity code.
Account posting against the Analysis Code if mapping exists to the activity code.

Note: You can change the status of an activity code from “active” to “inactive”.