Managing tax invoice window

Select the “Manage Tax Invoice Window” activity under the “Tax Invoice Window” business component.

The “Manage Tax Invoice Window” page appears.

Enter the following fields in the “Search Criteria” group box:

Context	Use the drop-down list box and select any context to retrieve the invoice documents: Effect JV – Select this option to retrieve the invoice for which tax adjustment journal voucher is not generated. Review JV - Select this option to retrieve the invoice for which tax adjustment journal voucher is generated. Pending Invoice – Select this option to retrieve the documents without invoices. By default, the system displays ‘Effect JV”.
Date From	The starting date in the range of dates from which you wish to retrieve the invoice. Mandatory. The date entered here must be earlier than or equal to the ‘To Date’ and current date. By default, the system displays the starting date of the previous month.
To	The ending date in the range of dates until which you wish to retrieve the invoice. Mandatory. The date entered here must be earlier than or equal to the current date. By default, the system displays the ending date of the previous month.
Trading Partner Based	Use the drop-down list box and select one of the following options to retrieve the invoice documents based on the trading partner. Trading Partner # - Select this option to retrieve the invoice document with Trading Partner # specified in the adjacent editable field. Trading Partner Name – Select this option to retrieve the invoice document with Trading Part Name specified in the adjacent editable field. By default, the system displays “Trading Partner #”.
Tax Type	Select one of the following radio buttons to retrieve the corresponding invoices: Input Tax - Select this radio button to retrieve the Supplier order based invoices with invoice date falling within the date range specified. Output Tax – Select this radio button to retrieve the Customer invoices (CSI), Customer Packslip Invoices and Ref. Doc. based Invoices with invoice date falling within the date range specified. By default, the radio button ‘Input Tax” appears selected.
Tax Invoice Window >	Enter any value to retrieve the invoices / Ref. documents having tax invoice window greater than the value entered here.
Status	Use the drop-down list box and select the status to retrieve and display the invoices with the status selected here. The system lists the following values based on the ‘Context’ selected: If ‘Context’ is selected as ‘Effect JV”, the system, lists the values “New “ and “Fresh” in the ‘Status’ drop-down list box and defaults “New”. If ‘Context’ is selected as ‘Review JV”, the system lists the values “Completed” and “Reversed” and defaults “Completed”. If ‘Context’ is selected as “Pending Invoice”, the system does not list any value in the ‘Status’ drop-down list box.
Display Option	Use the drop-down list box and select one of the following values to retrieve the invoice documents based on the tax invoice window. The system lists the following values: All – Select this option to retrieve all the documents with tax invoice window lesser than / equal to / greater than 21 days. Exceptions - Select this option to retrieve all the documents with tax invoice window greater than 21 days. By default, the system displays “Exceptions”.

Enter the following in the “Additional Parameters” group box:

Doc. Type	Use the drop-down list box and select one of the following values to retrieve the selected invoice document: “All”, “Customer Invoice”, “Customer Ref. Based Invoice”, “Customer Packslip Invoice”, “Customer Invoice” and “Supplier order based invoice”. By default, the system displays “All”.
Doc. #	The number identifying the invoice document which you wish to retrieve.
Ref. Doc. Type	Use the drop-down list box and select the reference document as “All”, “Customer Order”, “Flight Invoice Release”, “Goods Inward”, “Pack Slip” or “Purchase Order”. By default, the system displays “All”.
Ref. Doc. #	The number identifying the reference document.
Finance Book	Use the drop-down list box and select the finance book. The system lists all the Finance books applicable for the login OU company in ascending order. By default the system displays the first finance book in the list.

Click the “Search” pushbutton.

The system retrieves and displays the invoice documents in the multiline based on the search criteria specified.

The system displays the following in the multiline:

I	Indicates that ‘Tax Invoice Window Days’ for order based invoice retrieved is greater than or lesser than 21 days. The system displays: Red button if ‘Tax Invoice Window Days’ for order based invoice is greater than 21 days. Green button if ‘Tax Invoice Window Days’ for order based invoice is lesser than or equal to 21 days.
Document Type	The type of the invoice document retrieved.
Document #	The number identifying the invoice document.
Doc. Line #	The number identifying the Invoice line number of the invoice.

Note: The ‘Document Type’, ‘Document #’ and ‘Doc. Line #’ fields are not displayed, if the ‘Context’ is selected as “Pending Invoice” in the search criteria.

Ref. Doc. Type	The type of the reference document.
Ref. Doc. #	The number identifying the reference document.
Order #	The order number applicable to the reference document.
Date Reference	Indicates the document date marked as reference.
Ref. Date	The date of the reference document.

Enter the following:

Modified Ref. Date

The modified reference date. The date entered here must be earlier than or equal to the current date.

The system displays the following:

Trading Partner Doc. Date	The trading partner document date. The system displays the following in this field: Supplier Invoice Date for Supplier order based invoices (or) Invoice Date for Customer invoices (CSI), Customer Packslip Invoices and Ref. Doc. based Invoices.
No. of Days	The tax invoice windows days which is calculated as follows: No. of Days = Trading Partner Doc. Date - Ref. Date. (E.g. Customer Invoice Date - Direct Issue Confirmation date) If Modified Ref. Date is specified, No. of Days is calculated as follows: No. of Days = Trading Partner Doc. Date – Modified Ref. Date If Trading Partner Doc. Date is not specified, No. of Days is calculated as follows: No. of Days = Current Date - Ref. Date If 'Modified Ref. Date' is later than Invoice Date (Trading Partner Doc Date) No. of Days is displayed as 'Zero'.
Trading Partner #	The code identifying the trading partner which could be Supplier # or Customer #.
Trading Partner Name	The name of the trading partner. The system displays Supplier name or Customer name.
Doc. Curr.	The currency of the invoice. For Pending Invoices, the system displays the currency of the reference document.
Document Line Amt. (Doc. Curr.)	The total amount in each line item in Document currency.
Document Line Amt. (Base Curr.)	The total amount in each line item in Base currency.

Enter the following:

Taxable Amount (Base Curr.)

The taxable amount of TCD in Base currency.

The system displays the following:

Tax Amount (Base Curr.)	The TCD amount in Base currency.
TCD Code	The code identifying the TCD.
Variant #	The variant of the TCD.
Tax Class	The tax class indicates whether the tax is applicable to goods or services.
Tax Category	The category to which the tax belongs.
Tax Adj. Journal - Reversal	The number identifying the tax adjustment journal reversal voucher number.
Tax Adj. Journal – Ref. Doc.	The reference document number of the tax adjustment journal.

Enter the following:

JV Remarks	Any remarks related to the generation of adjustment journal vouchers.
Write-off Account	The write-off account is entered if ‘Modified Ref. Date’ falls in a closed financial period. You must enter the ‘Write-off Account, only for Tax Type set as “Input”. Ensure that the ‘Write-off Account Code specified here: Exists in the Chart of accounts ID and mapped to the login OU company. Must be ‘Active’. Must be mapped to the Finance Book. Must be effective on the Invoice date as well as ‘Modified Ref. Date’. Help facility available.
Cost Center	The cost center mapped to the account code. A valid cost center defined as “Detail” in the “Cost Setup” business component, and mapped to the account code must be entered here. You must enter the cost center, if the account code is mapped to the cost center through a cost element. Help facility available.
Analysis #	The analysis code to which the account code is mapped. An ‘Active’ analysis code defined in the “Account Based Budget” business component must be entered here. You must enter the analysis code, if the Write-off Account has an analysis code mapping. Help facility available.
Sub Analysis #	The sub-analysis mapped to the analysis code. You must enter the sub-analysis code, if the analysis code has a sub-analysis code mapping. Help facility available.

The system displays the following:

Contact Info.

The contact details of the customer / supplier. The name of the supplier, phone number and E-mail ID are concatenated and displayed here.

Note: You must select at least one record in the multiline.

To proceed carry out the following:

Click the “Save” pushbutton to save the tax invoice details.
Click the “Confirm” pushbutton to confirm the tax invoice details.
The system generates generate the Tax Adjustment Journal Vouchers if the ‘No. of days’ (Tax Invoice Window Days) is greater than 21 days.
The system does not allow you to modify the invoice records with status “Completed” or “Reversed”.
Click the “Reverse” pushbutton to reverse the tax adjustment journal voucher.

Ensure that the journal voucher considered for reversal belongs to a closed period.

The system reverses the tax adjustment Journal Vouchers generated for the invoices.
The system does not allow you to modify the invoice records with status “Completed” or “Reversed”.
You cannot reverse Tax Adjustment Journals with status “New”, “Fresh” or “Reversed”.

Pre-Requisites:

Invoices must be defined with TCD codes of Tax Type ‘Malaysian GST’ in “Tax Charges & Discount” business component.