Reversing sundry receipt

This page allows you to reverse the selected sundry receipt. A reversal document is generated while reversing the sundry receipt. You can enter a unique number identifying the receipt if you have opted for the manual numbering type. Otherwise, the system will generate a number identifying the reversal document automatically. You can select the code identifying the reason due to which the sundry receipt is to be reversed. You can also enter your observations regarding the reason for reversal. You can reverse a sundry receipt that is in the “Authorized” or “To Be Reversed” status. The status of the receipt after reversal is updated as “Reversed”.

Select the “Reverse Receipt” link provided in the “Select Receipt” page.

The “Reverse Receipt” page appears.

The system displays the following in the “Voucher Information” group box:

Status	The status of the sundry receipt. It must be “Authorized” or “To be Reversed”.
	Authorized – indicates that the sundry receipt has been authorized. The details of an authorized sundry receipt cannot be modified.
	To be Reversed – indicates that the sundry receipt must be reversed. This status is updated from the “Realize Receipt” business component when the instrument that has been deposited has bounced.

Enter the following fields in the “Voucher Information” group box:

Reversal Document No

The number identifying the reversal document (Alphanumeric, 18). Mandatory. This number is generated and displayed by the system, when the “Reverse Receipt” pushbutton is clicked. The number is displayed with the corresponding prefix and suffix of the numbering type selected in the “Numbering Type” field. The number is incremented from the last number available in the “Document Numbering Class” business component.

Note: This field must not be left blank if the numbering type has been selected as “Manual”.

Numbering Type	Use the drop-down list box to select the numbering type for the login organization unit and the “Reversal Sundry Receipt” transaction type. The numbering types must have already been defined in the “Create Numbering Class” activity of the “Numbering Class” business component and must be in “Active” status. The system displays the numbering type set as default for the transaction in the “Numbering Class” business component.
Reversal Date	The date on which the reversal document was created (Date Format). Mandatory.
Reason Code	Use the drop-down list box to select the code identifying the reason due to which the sundry receipt is being reversed. These reason codes are defined in the “Maintain Reason Information” activity of the “Reason Definition” business component and must be in “Active” status.
Remarks for reversal	Any observations pertaining to the reversal of the sundry receipt (Alphanumeric, 255).
	Zoom facility available

The system displays the following:

Receipt No	The number identifying the sundry receipt.
Receipt Category	The category to which the sundry receipt belongs. It could be
Receipt Date	The date on which the sundry receipt was created.
Finance Book	The code identifying the finance book in which the sundry receipt is to be posted.
Currency	The code identifying the currency in which the payment, for which the receipt has been created, has been received.
Receipt Amount	The amount of the sundry receipt.
Remitter	The name of the person or the organization from whom the payment has been received.
Ref. Document No	The number identifying the reference document based on which the receipt has been recorded.
Remarks	Any observations pertaining to the sundry receipt.
	Zoom facility available

The system displays the following in the “Instrument Information” group box:

Instrument No	The number identifying the instrument which could be a check, demand draft or a pay order.
MICR No	Indicates the Magnetic Instrument Clearing Number available on the check, demand draft or pay order.
Instrument Amount	The amount of the instrument.
Instrument Date	The date on which the instrument was created.
Bank Code	The code identifying the bank that has issued the instrument.

The system displays the following in the “Card Information” group box:

Card No	A unique number identifying the credit card through which the payment has been made.
Authorization No	The number identifying the authorization that has been given by the organization that has issued the credit card.
Issuer	The name of the organization that has issued the credit card.
Valid Till Month	The month till which the credit card is valid.
Year	The year till which the credit card is valid.

Click the “Reverse Receipt” pushbutton to reverse the receipt.

The status of the receipt is updated as “Reversed”. The status of the sundry receipt is also updated in the “HRMS” business component.

The system updates the login ID of the user and the system date in the "Last Modified By" and the "Last Modified Date" fields.

The system displays the following:

Created By	The login ID of the user who has created the sundry receipt.
Created Date	The date on which the sundry receipt was created.
Last Modified By	The login ID of the user who has last modified the sundry receipt.
Last Modified Date	The date on which the sundry receipt was last modified.

To proceed, carry out the following

Select the “Accounting Information” link at the bottom of the page to view the posting details of the account.
Select the “View Receipt” link at the bottom of the page to view the details of the sundry receipt.
Select the "Attach Notes" link at the bottom of the page to attach notes.

Prerequisite

“Reason Code” must have been defined in the “Reason Definition” business component.