Hold/Release service invoice – A summary of the activity
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A service invoice in “Authorized” and “Partly Paid” statuses can be put on hold and an invoice in “Held Authorized” and “Held Partly Paid” statuses can released in this activity. On putting an invoice on hold, the payment to be made against the invoice can be withheld temporarily. These invoices when released will take back their original statuses and can be fetched for subsequent processes like payment. You can specify the invoice number and the invoice category directly in the entry point page, if you are aware of it. Otherwise, you can search for the invoice based on the details of the supplier, supplier invoice, payment details and the source document. The retrieved invoice can either be put on hold or released.
During invoice creation, a pay term associated with the supplier would have been specified. Based on this pay term the system generates a default payment schedule. You can view this payment schedule in the “Payment Schedule” page of this activity. If “Swiss Pay Mode Applicable” parameter has been set to “Yes” at the company level then details can be viewed in the “Payment Information” page.
This activity also allows you to view the consolidated details of the repair invoice with the payment and the adjustment details. You can also view the financial entries posted to various accounts. In this activity, you can also record your observations pertaining to the repair invoice and attach it as a note. The system attaches the note to the invoice the first time it is created and updates the changes done to it thereafter.
Getting familiar with the pages inside
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Go to page |
To carry out the task |
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Select Invoice |
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Authorize Invoice |
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Invoice Summary |
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Accounting Information |
What you can do in this activity
An invoice in “Fresh” status can be put on hold so that the payment to be made against the invoice can be temporarily stopped.
Select the invoice to be put on hold.
Go to “Hold/Release Invoice” page.
Put the invoice on hold.
The system updates the status of the invoice to “Invoice”.
An invoice in that has already been put on hold can be released and on releasing the status of the invoice reverts back.
Select the invoice to be released.
Go to “Hold/Release” page.
Release the invoice.