Viewing invoice summary

This page allows you to view the details of the service invoice. Apart from the invoice details you can also view the details of the payments that have been made for the invoice and the adjustments made against the debit documents that are already available. The payment details and adjustments will be available for viewing if payments have been made to the supplier or if the invoice has been adjusted automatically or manually against earlier debit documents.

Select the “Invoice Summary” link at the bottom of the “Create Invoice” page.

The “Invoice Summary” page appears.

The system displays the following:

Invoice #	The number identifying the service invoice.
Invoice Date	The date on which the invoice was raised.
Status	The status of the invoice. It could be “Draft”, “Deleted”, “Fresh“, Authorized”, “Reversed”, “Held Authorized”, “Requested”, “Partly Paid”, “Held Partly Paid”, “Paid” or “Returned”.
	Draft – indicates an invoice that cannot be authorized.
	Fresh – indicates an invoice that can be authorized.
	Deleted – indicates that the invoice has been deleted.
	Authorized – indicates that the invoice has been authorized.
	Reversed – indicates that the invoice has been reversed after authorization.
	Requested – indicates that a request for payment has been raised for the invoice.
	Partly Paid – indicates that a part payment has been made for the invoice.
	Paid – indicates that the complete payment has been made for the invoice.
	Held Authorized – indicates that the invoice has been put on hold after authorization. An invoice in this status will not be posted in the finance book.
	Held Partly Paid – indicates that the invoice put on hold after making a part of the payment.
	Returned – indicates that the invoice has been returned before authorization.

The system displays the following in the “Invoice Information” multiline:

Expense Type

Indicates whether the invoice amount is for “Revenue" or "Capital".

Amount

The amount invoiced for each of the expense types in the invoice currency.

Base Amount

The amount invoiced for each of the expense types in the base currency of the company.

The system displays the following:

Currency	The code identifying the currency in which the invoice has been raised.
Total Invoice Amount	The total amount that has been invoiced.
Total Paid Amount	The total amount that has been paid to the supplier.
Total Adjusted Amount	The total amount that has been adjusted till date.
Total Outstanding Amount	The total amount that is yet to be paid.

The system displays the following in the “Payment Information” multiline:

Pay Mode	The method in which the payment has been made to the supplier. It could be through “Check”, “Demand Draft”, “Pay Order”, "EFT", or “Direct Debit”.
Voucher #	The number identifying the payment voucher.
Payment Amount	The amount that has been paid.
Instrument #	The number identifying the instrument through which the payment was made.
Payment Date	The date on which the instrument was raised.
Instrument Amount	The amount of the instrument.
Currency	The currency in which the instrument was issued.
Bank / Cash / PTT #	The code identifying the bank, cash or PTT from which the payment has been made.
Finance Book	The code identifying the finance book in which the payment details are posted.
Payment Point	The code identifying the organization unit from which the payment has been made to the supplier.

The system displays the following in the “Adjustment Details” multiline:

Voucher #	The number identifying the adjustment voucher.
Voucher Date	The date on which the adjustment voucher was raised.
Adjustment Amount	The amount that has been adjusted.
Currency	The currency in which the adjustment voucher has been raised.
Ref. Doc #	The number identifying the reference document based on which the adjustment voucher has been raised.
Finance Book	The code identifying the book in which the adjustment details are posted.
Invoicing Point	The code identifying the organization unit in which the invoice has been raised.
Adjustment Point	The organization unit in which the adjustment has been made.