Viewing repair invoice details

Viewing service invoice details

This page allows you to view the details of a service invoice. You can view the basic invoice information, the details of the supplier to whom the payment is made, the payment information, the details of the source document which is the service order, the apportioned expenses along with the invoice totals and also the details regarding hold/reversal processes, if any.

Select the “View Invoice” link from the “Select Invoice” page.

The “View Invoice” pag e appears.

The system displays the following in the “Invoice Information” group box:

Invoice #	The number identifying the service invoice.
Invoice Category	The type of invoice, which could be “Repair Order",, “Exchange PO” or “Exchange with Repair". The system displays "All" by default.
Status	The status of the invoice to be authorized which could be "Authorized", "Held Authorized", "Requested", "Held Requested", "Partly Paid" or "Held Partly Paid".
Invoice Date	The date on which the invoice was created.
Finance Book	The code identifying the finance book to which the transactions pertaining to this invoice are posted.

The system displays the following in the “Supplier Information” group box:

Supplier #	The code identifying the supplier to whom the part/component has been outsourced.
Supplier Name	The name of the supplier to whom the part/component has been outsourced.
Pay To Supplier Code	The code identifying the supplier to whom the payment is to be made.
Supplier Name	The name of the supplier to whom the payment is to be made.
Supplier Invoice #	The number identifying the invoice that has been sent by the supplier for payment.
Supplier Invoice Amount	The amount to be paid to the supplier as per the supplier invoice (Decimal).
Supplier Invoice Date	The date on which invoice has been raised by the supplier for payment.

The system displays the following in the “Payment Information” group box:

Currency	The invoice currency.
Exchange Rate	The exchange rate of the invoice currency with respect to the base currency, if they are different. The system displays “1” if they are the same.
Payment Processing Point	The organization unit in which the payment is released.
Electronic Payment	A specification of whether payment can be made to the supplier through electronic pay modes.
Payment Method	The method in which payment is to be made to the supplier.
Pay Mode	The mode of making payments to the supplier.
Payment Priority	The precedence of the payment, which could be “High”, “Medium” or “Low”.
Pay Term	The pay term associated with the supplier.
Anchor Date	The date from which the schedules for making payment starts.
Auto Adjust	A specification of whether the payment amount can be automatically adjusted against debit documents.
Comments	The comments or observations pertaining to the invoice.
	Zoom facility available

The system displays the following in the "Electronic Payment Information" group box:

Payment Ref.ID	The identification number of the payment reference note.
Pay Ref. Details	The system displays the comments that you have recorded for the specified payment reference ID in the "Supplier Bank Information" component.
Payment Instructions	Any guidelines for invoice payment relevant to the payment reference.

The system displays the following in the “Source Document Information” group box:

Ref DOc Type #	The type of the repair order, which could be “Normal”, “Flat Exchange” or “Exchange with Repair”.
Ref Doc No	The number identifying the repair order that has been raised on the supplier for repairing or servicing a part / component.
Currency	The currency in which the payment is to be made as mentioned in the repair order.
Pay Mode	The mode of payment that has been mentioned in the repair order.
Ordering Point	The organization unit where the repair order has been raised.
The system displays the following in the “Part Information” multiline:
Receipt No.#	The number identifying the receipt that has been raised against the repair order in the “Goods Receipt” business component.
Receipt Date	The date on which the receipt against the repair order was created.
Part#	The number identifying the part repaired or serviced.
Part Type	The part type of the facility object. The system displays one of the following values."Raw Material", "Component", "Expendable", "Tool", "Miscellaneous", "Consumables" , or "Kit".
Facility Object #	The number that identifies the facility object associated with the part.
Facility Type	The type of the facility of the part, such as Equipment, Tool or Other.
Proposed Quantity	The number of parts / components for repair / service.
UOM	The unit of measurement in which the part is purchased.
Serial #	The serial number of the parts repaired or serviced.
Lot#	The lot number of the part repaired or serviced.
Stock status	The user defined stock status for the part / component.
Proposed Amount	The amount budgeted cost for the repair.
Invoice Quantity	The number of units of the part to be invoiced.
Invoice Amount	The total value of the invoice.
BER Cost #	The beyond economic repair cost of the part / component.
Salvage Value	The amount received from the sale proceeds of the part.

The system computes and displays the following in the “Hold/Reversal Information” group box:

Reversal Document#	The number identifying the reversal document generated to reverse an invoice.
Reversal Date	The date on which the invoiced was reversed.
Reason for reversal	The code identifying the reason behind reversing the invoice.
Remarks for reversal	The comments pertaining to reversing an invoice.
Reason for Hold	The code identifying the reason behind putting the invoice on hold.
Remarks for Hold	The comments pertaining an invoice on hold.

The system displays the following:

Created By	The login ID of the user who created the service invoice.
Created Date	The date on which the service invoice was created.
Modified By	The user who modified the service invoice last.
Modified Date	The date on which the service invoice was last modified.

To proceed, carry out the following

Select the “Payment Schedule” link from the bottom of the page to view payment information.
Select the “Invoice Summary” link from the bottom of the page to view invoice summary.
Select the “Accounting Information” link from the bottom of the page to view account posting details.