Reverse repair invoice

Reverse service invoice

This page allows you to reverse a service invoice. To do so, the entries that have been posted to the finance book upon authorization, must be nullified with reversal entries. Tell me more

Select the “Repair Invoice” link from the “Select Invoice” page.

The “Reverse Invoice” page appears.

Enter the following fields:

Reversal Document #

The number identifying the reversal document that is created to reverse the invoice entries (Alphanumeric, 18). Mandatory.

Note: This field should not be left blank when the numbering type in the “Numbering Class” business component has been set to “Manual”.

On the other hand, if a numbering type is set in the “Numbering Type” field, then the reversal document number is generated with the corresponding prefix and suffix of the numbering type. This number is incremented from the last number available in the “Numbering Class” business component.

Numbering Type

Use the drop-down list box to select the numbering type used to generate the reversal document number. All the numbering types that have been defined for the transaction type “Reversal Supplier Repair Invoice” in the “Numbering Class” business component will be available for selection. The system displays the value that has been set as default in the “Numbering Class” business component on launch of the page.

The system displays the following:

Status	The status of the repair invoice which could be “Authorized” or “Held Authorized”.
	Authorized – indicates that the invoice has already been authorized.
	Held Authorized – indicates that the invoice has been put on hold after authorization.

Enter the following fields:

Reversal Date

The date on which the reversal entries are posted to the finance book (Date Format). Mandatory. This date must be greater than or equal to the invoice date. The system date is defaulted on launch of the page.

The system displays the following:

Invoice #	The number identifying the service invoice to be reversed.
Invoice Date	The date on which the service invoice was raised.
Supplier #	The supplier for whom the service invoice has been raised.
Supplier Name	The name of the supplier.
Total Invoice Amount	The amount for which the invoice has been raised.
Finance Book	The code identifying the finance book to which the financial entries are posted.

Enter the following fields:

Reason #	Use the drop-down list box to select the code identifying the reason behind reversing an invoice. All the reason codes that have been defined for the transaction type “Reverse Supplier Repair Invoice” in the “Reason Code” business component will be available for selection. The system displays the first value by default on launch of the page.
Reversal Comments	Comments pertaining to the reversal process (Alphanumeric, 256).
	Zoom facility available

Click the “Reverse Invoice” pushbutton to reverse the invoice.

The system generates the reversal entries and posts them to the finance book.

Status Updation

The system updates the status of the invoice to “Reversed”.
The system also updates the status of the reversal document to “Authorized”.

Reverse repair invoice – An overview

Invoices in “Authorized” and “Held Authorized” statuses can only be authorized. During reversal, the system generates a reversal document, which consists of all the reversal entries. The reversal document number can be automatically generated by the system using a numbering type or can be manually entered. You can also specify the reason behind reversing the service invoice along with appropriate comments. The system reverses the invoice and updates the status of the invoice to “Reversed”. The system also updates the status of the reversal document to “Authorized”.

Prerequisites

“Numbering Type” must have been defined in the “Numbering Class” business component.
“Reason Code” must have been defined in the “Reason Code” business component.