Entering TCD information during authorization
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This page allows you to add or modify the tax, charge and the discount details for a repair invoice. Tell me more
Select the “T/C/D” link at the bottom of the “Authorize Invoice” page.
The “Tax/Charge/Discount” page appears.
The system displays the following:
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Invoice # |
The number identifying the service invoice. |
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Status |
The status of the invoice. It could be “Draft” or “Fresh”. |
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Enter the following fields:
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T/C/D Computation |
Use the drop-down list box to select the method in which the tax, charge or discount has been calculated. By default, the system displays as the TCD computation is based on the whole invoice. |
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The system leaves the field blank by default on launch of the page, if the invoice category is “Normal Repair” or “Exchange With Repair”. The system displays “Document” by default on launch of the page, if the invoice category is “Non Component Repair”. | |
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Line # |
Use the drop-down list box to select the number identifying the line in which the part/expense details appear in the invoice. This field is not relevant since the TCD computation is based on document level. Hence the system displays "0". The system leaves the field blank by default on launch of the page, if the invoice category is “Non Component Repair”. |
The system displays the following:
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Line Amount |
The invoice amount or the line amount. The system displays "0" as TCD computation is based on whole invoice. |
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Part/Expense |
The code identifying the part to be repaired or the expense incurred in repairing the part. |
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Serial # |
The serial number of the part to be repaired or serviced. |
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Expense Description |
The description of the expense that is calculated in the line |
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Zoom facility available |
Enter the following fields in the “T/C/D Information” multiline:
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T/C/D # |
Use the drop-down list box to indicate whether tax, charge or discount is being calculated for the document or line item. You can select from “Invoice Tax”, “Invoice Charge” or “Invoice Discount”. The system leaves the field blank by default on launch of the page. |
Note: One type must be selected in at least one row of the multiline.
If new rows are added in the multiline then the TCD type must be one of “Invoice Tax”, “Invoice Charge” or “Invoice Discount”.
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T/C/D # |
The code identifying the tax, charge or discount based on the value set in the “T/C/D” field (Alphanumeric, 10). Mandatory. This code must have been defined in the “Taxes / Charges / Discounts” business component and must be in “Active” status. The code entered in this field must be unique for the individual line |
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Help facility available |
Note: A particular tax, charge or discount must be applied only once either at the “Document Level” or at the “Line Level”.
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Variant # |
The code identifying the variant of the tax, charge or discount (Alphanumeric, 10). Mandatory. This variant must be a valid one for the code entered in the “T/C/D #” field. |
Note: This field must not be left blank if a T/C/D code is entered in the “T/C/D #” field”.
The system displays the following in the “T/C/D Information” multiline:
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Description |
The description of the tax, charge, discount or variant. |
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TCD Rate |
The unit rate of the tax, charge or discount selected. This amount will be displayed when the “Compute” pushbutton is clicked. |
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Taxable Amount |
The amount for which the tax, charge or discount has been calculated for the invoice or the line number. This amount will be displayed when the “Compute” pushbutton is clicked. |
Modify the following field if required in the “T/C/D Information” multiline.
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TCD Amount |
The amount that is the tax, charge or discount for the item available in the line (Decimal). This amount will be computed and displayed when the “Compute” pushbutton is clicked. |
Enter the following field if required in the “T/C/D Information” multiline:
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Currency |
Use the drop-down list box to select the code identifying the currency in which the taxes, charges or discount details have been calculated. You can select from the invoice currency and the base currency of the company. The system displays the invoice currency by default on launch of the page. |
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Cost Center |
The code identifying the cost center (Alphanumeric, 10). The cost center must have been defined in the “Cost Setup” business component. |
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Help facility available | |
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Analysis Code |
The analysis code to which the relevant account is mapped in the “Account Based Budgeting” business component (Alphanumeric, 5). |
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Help facility available | |
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Sub Analysis Code |
The sub analysis code to which the analysis code is mapped in the “Account Based Budgeting” business component (Alphanumeric, 5). |
Click the “Compute” pushbutton to calculate the TCD amount.
The system calculates and displays the amount on which tax has been computed, in the “Taxable Amount” field.
The system calculates and displays the TCD amount in the “TCD Amount” field.
The system also calculates and stores the TCD amount in the base currency of the company if it is different.
The system calculates and stores the total invoice amount as the sum total of the line amount, taxes and the charges and the difference of the discount.
Click the “Save” pushbutton to save the details of the tax, charge or discount that has been entered.
The system saves the tax, charge and discount details along with the invoice details.
Execute Matching and Tolerance
4 way matching:
If the matching type specified in the repair order is four way then the system compares the invoice amount against the GR amount for the accepted value.
Note: The system checks whether the invoice amount is between the minimum and the maximum invoice value.
The system saves the matching data along with the variance amount.
Computation
Net Repair Expense Variance Amount
If the invoice amount and the service order amount are not the same, then the difference between these two amounts is recorded as the Repair expense variance amount.
Net Exchange Variance Amount
When service order currency and the invoice currency are the same (non base currency) but the exchange rate recorded at the time of Repair Receipt is different from the invoice exchange rate, then the difference is recorded to be the Net Exchange Variance Amount.
If the service order currency and the invoice currency are not the same (non base currency), then the system calculates the difference in amounts with respect to the base currency, as the Net Exchange Variance Amount.
Rounding Off Amount
When the invoice amount is rounded off before posting, the difference between the invoice amount and the rounded invoice amount is saved as the Rounding Off Amount.
Account Postings
The system credits the total invoice amount to the Supplier Payable account.
If the expense type is “Discount” then the system credits the TCD amount to the TCD account.
If the expense type is not “Decimal”, then the system debits the TCD amount from the TCD account.
If the Net Repair Expense Amount is greater than zero, then the system debits the Net Repair Expense Variance account. Otherwise, the amount is credited to the account.
If the Rounded Off Amount is greater than zero, then the system credits the Rounding Off Account. Otherwise, the amount is debited from the account.
Click the “Save and Authorize” pushbutton to save and authorize the repair invoice.
Execute Matching and Tolerance
4 way matching:
If the matching type specified in the repair order is four way then the system compares the invoice amount against the GR amount for the accepted value.
Note: The system checks whether the invoice amount is between the minimum and the maximum invoice value.
The system saves the matching data along with the variance amount.
Computation
Net Repair Expense Variance Amount
If the invoice amount and the service order amount are not the same, then the difference between these two amounts is recorded as the Repair expense variance amount.
Net Exchange Variance Amount
When service order currency and the invoice currency are the same (non base currency) but the exchange rate recorded at the time of Repair Receipt is different from the invoice exchange rate, then the difference is recorded to be the Net Exchange Variance Amount.
If the service order currency and the invoice currency are not the same (non base currency), then the system calculates the difference in amounts with respect to the base currency, as the Net Exchange Variance Amount.
Rounding Off Amount
When the invoice amount is rounded off before posting, the difference between the invoice amount and the rounded invoice amount is saved as the Rounding Off Amount.
Account Postings
The system credits the total invoice amount to the Supplier Payable account.
If the expense type is “Discount” then the system credits the TCD amount to the TCD account.
If the expense type is not “Decimal”, then the system debits the TCD amount from the TCD account.
If the Net Repair Expense Amount is greater than zero, then the system debits the Net Repair Expense Variance account. Otherwise, the amount is credited to the account.
If the Rounded Off Amount is greater than zero, then the system credits the Rounding Off Account. Otherwise, the amount is debited from the account.
Status Update
The system saves the invoice details and updates the status to “Authorized”.
Click the “Return” pushbutton to return the invoice for modification.
The system returns and updates the status of the invoice to “Returned”.
To proceed, carry out the following
Select the “Payment Schedule” link from the bottom of the page to enter payment information details.
Select the “Invoice Summary” link from the bottom of the page to view invoice summary.
Select the “Accounting Information” link from the bottom of the page to view account posting details.
Entering TCD information during authorization – An overview
TCD of an invoice is calculated for the document that is the invoice as a whole or for the line items in the invoice. The TCD is usually calculated line wise if individual part/expense incur some extra tax, charge or discount.
You can enter the code identifying the tax, charge, or discount and the variants. You can also enter the TCD amount, the cost center to which the TCD account is mapped and the analysis and the sub analysis code allocated to it. The total TCD amount for the invoice is posted to the selected finance book under the various account heads in the account currency, base currency and the parallel base currency of the company. VAT (if applicable) is recalculated and a revised payment schedule is generated, taking into consideration the TCD amounts that have been entered.
The details of the TCD that are entered in this page can be modified as long as the invoice remains in the “Draft” or “Matched” status. This page also allows you to authorize the invoice. The status of the invoice is updated as “Authorized”. The details of this invoice cannot be modified any longer. You can also return the invoice for modification if mistakes were found in the tax, charges and discount details. The system updates the status of the invoice to “Returned”.
Calculate TCD in different levels
Calculate TCD in different levels
Tax, charge and discount can be calculated in two different levels. You can calculate the TCD for the invoice document as a whole or at the line level. You can select the method of computation based on the invoice issued by the supplier.
Set the “TCD Computation” field to “For Document” to calculate the TCD for the repair invoice as a whole.
Set the “TCD Computation” field to “For Line Item” to calculate the TCD for each individual row of the invoice.
You can enter the tax, charge or discount codes for the repair invoice as a whole or the items in any row of the multiline.
Set the “T/C/D Type” field to “Invoice Tax” to enter the tax value.
Set the “T/C/D Type” field to “Invoice Charge” to enter any extra charges that have been incurred.
Set the “T/C/D Type” field to “Invoice Discount” to enter the discount that is applicable.
You can authorize the repair invoice while saving the modified TCD details.
Click the “Save and Authorize” pushbutton to save the TCD details and authorize the repair invoice.
The system saves the TCD details and updates the status of the repair invoice as “Authorized”. The system generates a revised payment schedule based on the modifications made to the TCD details.
Click the “Return” pushbutton to return the invoice.
The system updates the status of the invoice to “Returned”.