Selecting receipts for holding or releasing

This page allows you to search and select a supplier receipt for putting on hold or for releasing a receipt that has been put on hold. If you know the number identifying the receipt you want to hold or release, you can enter it directly. Otherwise, you can carry out a search based on the route and mode in which the payment was received, the code identifying the book in which the receipt has been posted. You can search specifying a range of receipt numbers, receipt amounts and receipt dates within which the receipt falls. You can also search based on the user who has raised the receipt. The system retrieves the receipt details based on the search criteria entered. Receipts that are in the “Authorized” status can be put on hold and the ones that are in the “Held” status can be released.

Select the “Hold /Release Receipt” link under the “Supplier Receipts” business component.

The “Select Receipt” page appears.

Enter the following field if you are aware of the number identifying the receipt that you want to modify the details:

Receipt No

The number identifying the receipt for which you want to modify the details (Alphanumeric, 18).

Select the “Hold / Release Receipt” link provided alongside to put the receipt on hold or to release it.

Enter the following fields in the “Search Criteria” group box to select the receipt that you want to view the details. Data entry in the following fields is optional.

Receipt Route	Use the drop-down list box to select the way in which the payment has been received from the supplier. You can select from “Bank” or “Cash”. The system displays “All” by default at the launch of the page.
Receipt Mode	Use the drop-down list box to select the mode in which the payment was received from the supplier. You can select from “Check”, “Demand Draft”, “Direct Credit”, and “Cash”.
Bank / Cash Code	Use the drop-down list box to select the code identifying the bank and cash accounts. These codes must have been defined in the “Create Bank / Cash Details” activity of the “Bank Cash Definition” business component and must be in the “Active” status. The bank / cash codes created in the login organizational unit will be available for selection in the alphabetical order.
Supplier Code From	The starting code in the range of codes identifying the supplier on whom the receipt has been raised (Alphanumeric, 16). You can enter the codes in full or specify it partially using the “*” character. The system retrieves all the receipts that have been raised on suppliers whose codes are similar to the value entered here.
To	The ending code in the range of codes identifying the supplier on whom the receipt has been raised (Alphanumeric, 16). You can enter the codes in full or specify it partially using the “*” character. The system retrieves all the receipts that have been raised on suppliers whose codes are similar to the value entered here.
Currency	Use the drop-down list box to select the code identifying the currency in which the payment has been received. All the currencies that have been mapped to the “Supplier Payables Account” in the “Create Supplier Account Definition” activity of the “Account Rule Definition” business component will be available for selection in the ascending order. The base currency of the login organization unit will be displayed by default at the launch of the page if it is one of the currencies mapped.
Receipt No From	The starting number in the range of receipt numbers you want to retrieve for modifying its details (Alphanumeric, 18). You can enter the number in full or specify it partially using the “*” character. The system retrieves all the receipts that have numbers similar to the value entered here.

Note: The receipt number entered here must be the same or before the number entered in the “To” field.

The ending number in the range of receipt numbers you want to retrieve for modifying its details (Alphanumeric, 18). You can enter the number in full or specify it partially using the “*” character. The system retrieves all the receipts that have numbers similar to the value entered here.

Finance Book

Use the drop-down list box to select the code identifying the finance book in which the postings have been made. All the finance books that have been mapped to the login organization unit, which will be available for selection in the ascending order if postings can be made in multiple finance books. In case postings can be made only in a single finance book, the book that has been set as default will be displayed.

Note: The system displays “All” by default if “Allow Multiple FB Posting” has been set to “Yes”.

Receipt Amount From

The starting amount in the range of amounts for which you want to retrieve receipts (Decimal).

Note: The receipt amount entered here must be lesser than or equal to the amount entered in the “To” field.

To	The ending amount in the range of amounts up till which you want to retrieve receipts (Decimal).
User ID	The login user ID of the person who has raised the receipt (Alphanumeric, 30). The system displays the login ID of the user by default at the launch of the page.
Receipt Date From	The starting date in the range of dates within which the receipt that you want to authorize has been raised (Date Format). The system date is displayed by default at the launch of the page.

Note: The receipt date entered here must be before or the same as the date entered in the “To” field.

To	The ending date in the range of dates within which the receipt that you want to authorize has been raised (Date Format). The system date is displayed by default at the launch of the page.
Status	The status of the receipt. It could be “Held” or “Authorized”.
	Held – indicates that the authorized receipt has been put on hold.
	Authorized – indicates that the receipt can be held.

Click the “Search” pushbutton to retrieve the search results.

The system displays the following in the “Search Results” multiline based on the search criteria entered:

Receipt No	The number identifying the receipt.
	Data hyperlink available
Receipt Date	The date on which the receipt was created.
Supplier Code	The code identifying the supplier.
Supplier Name	The name identifying the supplier.
Currency	The currency in which the receipt has been raised.
Receipt Amount	The amount of the receipt.
Receipt Route	The way in which the payment has been received from the supplier. It could be “Bank” or “Cash”.
Apply	Indicates whether the receipts are available for adjustments.