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This page allows you to view the details of the selected receipt. In this page you can view the receipt details, the supplier details and the instrument details. You can also view the reasons and the remarks for hold on which the receipt has been put on “Hold”. The system also displays the details of the user who created or modified the receipts.
Select the “Hold / Release Receipt” link provided in the “Select Receipt” page.
The “Hold / Release Receipt” page appears.
The system displays the following in the “Voucher Information” group box:
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Receipt No |
The number identifying the receipt. |
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Status |
The status of the receipt. It could be “Held” or “Authorized”. |
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Receipt Date |
The date on which the receipt has been created. |
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Finance Book |
The code identifying the finance book in which the receipt has been posted. |
The system displays the following in the “Receipt Information” group box:
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Supplier Code |
The code identifying the supplier. |
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Supplier Name |
The name identifying the supplier. |
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Receipt Route |
The route in which the payment has been received from the supplier. You could be “Bank” or “Cash”. |
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Receipt Method |
The method in which the payment has been received from the supplier. It could be “Regular” or “Specific Bank”. |
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Receipt Mode |
The mode in which the receipt was received from the supplier. It could be from “Check”, “Demand Draft”, “Direct Credit” or “Cash”. |
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Bank / Cash Code |
The code identifying the bank / cash account in which the payment was deposited. |
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Description |
The description of the bank / cash code. |
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Currency |
The currency in which the payment has been received. |
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Exchange Rate |
The number of units of the base currency with respect to the transaction currency in case they are different. |
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Receipt Amount |
The amount of the receipt. |
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Apply |
The adjustment of the receipt. It could be “Yes” or “No”. |
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Remarks |
Any observation made with respect to the payment received. |
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Zoom facility available |
Enter the following in the “Receipt Information” group box:
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Reason for Hold |
Use the drop-down list box to select the code identifying the reason for releasing the receipt. All the reason codes that have been defined in the “Maintain Reason Information” activity of the “Reason Code Definition” business component will be available for selection in the ascending order. |
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Remarks for Hold |
Any observations made regarding the receipt (Alphanumeric, 100). |
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Zoom facility available |
The system displays the following in the “Instrument Information” group box:
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Instrument No |
The number identifying the instrument through which the payment was made. |
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MICR No |
Indicates the Magnetic Instrument Clearing Number available on the instrument. |
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Instrument Amount |
The amount of the instrument. |
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Instrument Date |
The date of the instrument. |
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Bank Code |
The code identifying the bank that has issued the instrument. |
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Charges |
The charges incurred due to the instrument. This is calculated as the difference in the instrument amount and the receipt amount. |
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Instrument Status |
The status of the instrument. It could be “Realized” or “Bounced”. |
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Reference No |
The reference number of the instrument. |
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Cost Center |
The number identifying the cost center to which the charges account is mapped. |
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Analysis Code |
The analysis code to which the charges account is mapped to in the “Account Based Budget” business component. |
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Sub-Analysis Code |
The sub-analysis code to which the charges account is mapped to in the “Account Based Budget” business component. |
Click the “Hold Receipt” pushbutton to put the selected receipt on hold.
The status of the receipt is updated to “Held”. The system stores the login user ID and the system date in the “Last Modified By” and “Last Modified Date” fields.
Click the “Release Receipt” pushbutton to release the selected receipt.
The status of the receipt is updated to “Authorized”. The system updates the login ID of the user and the system date in the “Last Modified By” and “Last Modified Date” fields.
The system displays the following:
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Created By |
The login ID of the user who has created the receipt. |
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Created Date |
The date on which the receipt was created. |
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Last Modified By |
The login ID of the user who has last modified the receipt. |
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Last Modified Date |
The date on which the receipt was last modified. |
To proceed, carry out the following
Select the “Accounting Information” link at the bottom of the page to view the accounting information details.
