Selecting pay batch for modification

This page allows you to search and select a pay batch for modification. Tell me more.

Select the “Edit Advance Pay Batch” link present under the “Supplier Payment” business component.

The “Select Pay Batch” appears.

Enter the number identifying the pay batch if you are aware of it for modification.

Pay Batch #

The unique code identifying the batch of payments that has been created for making payments to the supplier (Alphanumeric, 18).

Note: You cannot delete the pay batch number specified in this field by clicking the “Delete Pay Batch” pushbutton available at the bottom of the page.

Enter the following fields in the “Search Criteria” group box to search for a pay batch whose details you want to modify. Data-entry into these fields is optional.

Pay Batch # From

The starting numbers in the range of numbers identifying the pay batch that you want to modify (Alphanumeric, 18). You can enter the number in full or specify it partially using the “*” character. The system retrieves and displays all the pay batches similar to the value entered here.

Note: The value entered in this field must be the same or lesser than the value entered in the “To” field.

To	The ending numbers in the range of numbers identifying the pay batch that you want to modify (Alphanumeric, 18). You can enter the number in full or specify it partially using the “*” character. The system retrieves and displays all the pay batches similar to the value entered here.
Status	Use the drop-down list box to select the status of the pay batch that you want to modify. You can select from “Fresh”, “Requested” or “All”. The system displays “All” by default on launch of the page.
Supplier # From	The starting code in the range of codes identifying the supplier to whom the payment is made (Alphanumeric, 16). You can enter the code in full or specify it partially using the “*” character. The system retrieves and displays all the pay batches that have been created for the codes identifying the suppliers similar to the value entered here.

Note: The value entered in this field must be the same or lesser than the value entered in the “To” field.

To	The ending code in the range of codes identifying the supplier to whom the payment is made (Alphanumeric, 16). You can enter the code in full or specify it partially using the “*” character. The system retrieves and displays all the pay batches that have been created for the codes identifying the suppliers similar to the value entered here.
Supplier Name	The name of the supplier to whom the payment is made (Alphanumeric, 60).
Pay Date From	The starting date in the range of dates on which the payment has to be made (Date Format). The system date is displayed by default on launch of the page.

Note: The date entered in this field must be before the date entered in the “To” field.

To	The ending date in the range of dates on which the payment has to be made (Date Format). The system date is displayed by default on launch of the page.
Priority	Use the drop-down list box to select the precedence set for the pay batch that you want to modify. You can select from “High”, “Medium”, “Low” or “All”. The system displays “All” by default on launch of the page.
Request Date From	The starting date in the range of dates on which the pay batch was created (Date Format). The system date is displayed by default on launch of the page.

Note: The date entered in this field must be before the date entered in the “To” field.

To	The ending date in the range of dates on which the pay batch was created (Date Format). The system date is displayed by default on launch of the page.
User ID	The login ID of the user who created the pay batch that you want to modify (Alphanumeric, 30). The system displays the login ID of the currently logged in user by default on launch of the page.
Payment Route	Use the drop-down list box to select the way in which the payment has to be made to the supplier. You can select from “Bank” or “Cash”. The system displays “All” by default on launch of the page.
Bank/Cash #	Use the drop-down list box to select the code identifying the bank or cash accounts. The bank / cash codes created in the login organization unit will be available for selection in the alphabetical order. The system displays “All” by default on launch of the page.

Click the “Search” pushbutton to retrieve the search results.

The system retrieves and displays the following in the “Search Results” multiline based on the search criteria entered:

Pay Batch #	The number identifying the pay batch.
Pay Date	The date on which the pay batch has to be paid.
Request Date	The date on which the pay batch has been created.
Pay Currency	The currency in which the payment has to be made.
Supplier #	The code identifying the supplier to whom the payment is made.
Supplier Name	The name of the supplier to whom the payment is made.
Status	The status of the pay batch.
Priority	The precedence to be given for the payment.

Check the box in the “Select” column of the multiline to mark a pay batch for deletion.
Click the “Delete Pay batch” pushbutton to delete the pay batch.

The system deletes the pay batch and updates the status of the pay batch as “Deleted”. The status of the payment vouchers generated from the pay batch is also updated as “Deleted”. The system also stores the login ID of the user and the system date along with the deleted details.

Selecting pay batch for modification – An overview

You can enter the number identifying the pay batch directly, if you are aware of it. Otherwise, you can search for the pay batch based on the pay batch details, supplier details and payment details. You can also search for a pay batch based on the login ID of the user who created it and the status of the pay batch. The system retrieves the pay batch details and displays them.

This page also allows you to delete pay batches that are no longer required. The system updates the status of the pay batch to “Deleted” and the status of the payment vouchers to “Deleted“.