Selecting pay group for activation or inactivation

This page allows you to search for and select a pay group for activation or inactivation. Tell me more.

Select the “Activate/Inactivate Pay Group” link present under the “Supplier Payment” business component.

The “Select Pay Group” page appears.

Enter the number identifying the pay group if you are aware of it.

Pay Group #

The number identifying the pay group (Alphanumeric, 10).

Select the “Activate/Inactivate Pay Group” link present alongside to activate or inactivate the pay group.
Enter the following fields in the “Search Criteria” group box to search for a pay group that you want to activate or inactivate. Data-entry into these fields is optional.

Pay Group # From

The starting number in the range of numbers identifying the pay group that you want to activate or inactivate (Alphanumeric, 10). You can enter the code in full or specify it partially using the “*” character. The system retrieves and displays all the pay groups that have been created for the codes identifying the pay groups similar to the value entered here.

Note: The value entered in this field must be the same or lesser than the value entered in the “To” field.

To	The ending number in the range of numbers identifying the pay group that you want to activate or inactivate (Alphanumeric, 10). You can enter the code in full or specify it partially using the “*” character. The system retrieves and displays all the pay groups that have been created for the codes identifying the pay groups similar to the value entered here.
Status	Use the drop-down list box to select the status of the pay group. You can select from “Active” or “Inactive”. The system displays “Active” by default on launch of the page.
Description	A brief description of the pay group that has been created (Alphanumeric, 150).
Date Option	Use the drop-down list box to select the pattern in which the payments can be made. You can select from “All”, "Date Range", "Financial Year", "Financial Period", "Month", "Fortnight" or "Week".
	Date Range – indicates that the payment is made within a range of dates specified.
	Financial Year – indicates that the payment is made once in a financial year.
	Financial Period – indicates that the payment is made once in every financial period.
	Month – indicates that the payment is made once in every month.
	Fortnight – indicates that the payment is made once in every 15 days.
	Week – indicates that the payment is made once in every week.
	All – indicates all the payment patterns.
	The system displays “All” by default on launch of the page.
Pay Through Date	Use the drop-down list box to select the date on which the payment can be made. You can select from “All”, “Transaction Date”, “Discount Date” or “Due Date”.
	Transaction Date – indicates that the payment can be made on the date of transaction.
	Discount Date – indicates that the payment is made on the date on which the document was or can be discounted.
	Due Date – indicates that the payment can be made on the date on which it is due.
	All – indicates all the payment dates.
	The system displays “All” by default on launch of the page.
User ID	The login ID of the user who created the pay group that you want to activate or inactivate (Alphanumeric, 30). The system displays the login ID of the currently logged in user by default on launch of the page.

Click the “Search” pushbutton to retrieve the pay group details.

The system displays the following in the “Search Results” multiline based on the search criteria entered:

Pay Group #	The number identifying the pay group.
	Data hyperlink available
Description	The description of the pay group.
Status	The status of the pay group, which could be “Active” or “Inactive”.
Date Option	The pattern in which payment is made.
Pay Through Date	The date on which the payment is made.

Check the box in the “Select” column of the multiline to mark a pay batch for activation or inactivation.
Click the “Activate” pushbutton to activate the pay group.

Note: The pay group to be activated should be in “Inactive” status.

Status Updation

The system updates the status of the pay group to “Active”.

The system saves the changes made and the login ID of the user and the system date along with the activation details.

Click the “Inactivate” pushbutton to inactivate the pay group.

Note: The pay group to be inactivated should be in “Active” status.

Status Updation

The system updates the status of the pay group to “Inactive”.

Pay groups once inactivated cannot be used for making payments till they are activated.

The system saves the changes made and the login ID of the user and the system date along with the inactivation details

Selecting pay group for activation or inactivation – An overview

You can enter the number identifying the pay group if you are aware of it. Otherwise you can search for a pay group based on the pay group details like the pay group description, the payment through date and the payment pattern. The system displays the pay group details based on the search criteria.

This page also allows you to activate the pay groups that are in “Inactive” status. The system updates the status of the pay group to “Active” You can also inactivate a pay group that is in “Active” status. The system updates the status of the pay group to “Inactive”. The system also saves the login ID of the user and the system date along with the modification details.