Activating or inactivating pay group

This page allows you to activate the pay groups that are in “Inactive” status. The system updates the status of the pay group to “Active” You can also inactivate a pay group that is in “Active” status. The system updates the status of the pay group to “Inactive”. The system also saves the login ID of the user and the system date along with the modification details.

Select the “Activate/Inactivate Pay Group” link from the “Select Pay Group” page.

The “Activate/Inactivate Pay Group” page appears.

The system displays the following:

Pay Group #	The number identifying the pay group.
Description	A description of the pay group.
	Zoom facility available
Status	The status of the pay group which could be “Active” or “Inactive”.

The system displays the following in the “Date Criteria” group box:

Date Option	The pattern in which the payments can be made which could be "Date Range", "Financial Year", "Financial Period", "Month", "Fortnight" or "Week".
Pay Through Date	The date on which the payment can be made which could be “Transaction Date”, “Discount Date” or “Due Date”.
Financial Year #	The financial year in which the payment is made.
Financial Period	The financial period in which the payment can be made.
Year #	The calendar year in which the payment can be made.
Month	The month in which the payment can be made.
Fortnight	The fortnight in which the payment can be made.
Week #	The week in which the payment can be made.
Date From	The starting date in the range of dates on which the payment has to be made.
To	The ending date in the range of dates on which the payment has to be made.

The system displays the following in the “Document Criteria” group box:

Electronic Payment

A specification as to whether electronic payments are applicable which could be “Yes” or “No”.

Note: This field will be populated with “Yes” and “No” values only if the “Swiss Pay Applicable” has been set to “Yes” at the company level.

Supplier Group	The supplier group for whom the payment is made.
Finance Book	The code identifying the finance book to which the transactions must be posted.
Supplier # From	The starting number in the range of numbers identifying the supplier to whom the payment is made.
To	The ending number in the range of numbers identifying the supplier to whom the payment is made.
Supplier Registered At	The organization unit to which the “Supplier” business component has been mapped.
Pay To Supplier # From	The starting number in the range of numbers identifying the supplier to whom the payment is made.
To	The ending number in the range of numbers identifying the supplier to whom the payment is made.
Sort By	The order in which the results have to be displayed in the multiline which could be "Doc #", "Doc Type", "Supplier", "Date" or "Amount".
Amount From	The starting amount in the range of amounts that has to be paid to the supplier.
To	The ending amount in the range of amounts that has to be paid to the supplier.
Document Currency	The currency in which the document is transacted.
Document Priority	The precedence for the document which could be “High”, “Medium”, or “Low”.
Supplier Priority	The precedence for the supplier which could be “High”, “Medium”, or “Low”.
Pay Mode	The mode in which the payment is to be made to the supplier, which could be “Check”, “Demand Draft”, “Direct Debit” or “Cash”.

The system displays the following in the multiline:

Billing Point	The organization unit at which invoices can be created.
Document Type	The type of documents for which the payment is made which could be “Expense Invoice”, “Order Based Invoice”, “Account Based Credit Note”, or “Receipt”.

Note: The value “Order Based Invoice” would mean a supplier order based invoice as well as a supplier repair invoice.

The system displays the following in the multiline:

From #	The starting credit document number.
To #	The starting credit document number.

The system displays the following in the “Voucher Criteria” group box:

Payment Route	The way in which the payment has to be made to the supplier, which could be “Bank” or “Cash”.
Bank/Cash #	The code identifying the bank or cash accounts.
Description	A brief description pertaining to the bank or the cash account.
Pay Mode	The mode in which the payment is to be made to the supplier, which could be “Check”, “Demand Draft”, “Direct Debit” and “Cash”.

Modify the following fields in the “Voucher Creation Criteria” group box:

Default Credit Document Pay Mode

Check this box if you want to retain the original pay mode of the document.

The system displays the following in the “Voucher Criteria” group box:

Group By	The way in which the payment has to be grouped.
No of Vouchers	The number of vouchers to be grouped.
Maximum Voucher Amount	The maximum amount based on which the payment is grouped.

Click the “Activate” pushbutton to activate the pay group.

Note: The pay group to be activated should be in “Inactive” status.

Status Updation

The system updates the status of the pay group to “Active”.

The system saves the changes made and the login ID of the user and the system date along with the activation details.

Click the “Inactivate” pushbutton to inactivate the pay group.

Note: The pay group to be inactivated should be in “Active” status.

Status Updation

The system updates the status of the pay group to “Inactive”.

The system displays the following:

Created By	The login ID of the user who created the pay group.
Created Date	The date on which the pay group was created.
Last Modified By	The login ID of the user who last modified the pay group.
Last Modified Date	The date on which the pay group was last modified.