Create Regular Pay Batch – A summary of the activity

This activity provides a facility of making payment requests for multiple invoices/credit notes at a time. These credit documents should all specify the same document currency. The pay batch process will result in the generation of multiple payment vouchers with the same document currency. Each pay batch execution will create payment requests, which in turn will be picked up by “Release Payment” business component for actual payments.

This activity allows you to specify the bank details for payment allocation and assign the pay currency while creating a pay batch. Payment can be made in the invoice currency or in a different pay currency. In such cases, the cross-currency rate between the invoice currency and pay currency will be applied. On authorizing, the pay batch is available for payments in “Release Payment” business component.

This activity also allows you to view the details of the credit documents based on which the pay batch is created; like the direct invoice, expense invoice, order based invoice, repair invoice, delivery charges invoice, item based credit note, account based credit note, transfer credit note and prepayment invoice. There is a facility to view the individual payment vouchers created in an authorized pay batch.

If you want to include any additional comments regarding the pay batch you can also enter notes. The system maintains a history of these notes. Immediately on creation, modifying the details of the newly created pay batch can be done. You can also modify the details of the pay group that has been used as a filter for retrieving documents during pay batch creation.

Getting familiar with the pages inside

What you can do in this activity

Generating automatic pay batch number

Generating automatic payment voucher number

Selecting credit documents

Generating payment vouchers

Generating and authorizing payment vouchers

Generating automatic pay batch number

The pay batch number can be automatically generated based on the numbering type specified during the creation process.

• Go to the “Create Pay Batch” page.

• Specify the pay batch numbering type and other necessary information.

Generating automatic payment voucher number

The payment voucher numbers that get created from the pay batch can be automatically generated based on the numbering type specified during the creation process.

• Go to the “Create Pay Batch” page.

• Specify the voucher numbering type and other necessary information.

Selecting credit documents

The credit documents based on which the pay batch is created can be searched for and selected.

•  Go to the “Create Pay Batch” page.

• Specify the search criterion or pay group and search for the credit document.

Generating payment vouchers

The newly created pay batch can be used to generate payment vouchers based on the payment information specified during the creation process.

• Go to the “Create Pay Batch” page.

• Specify the credit document information.

• Specify the payment information.

• Generate the payment vouchers.

Generating and authorizing payment vouchers

The newly created pay batch can be used to generate payment vouchers and authorize them based on the payment information specified during the creation process.

• Go to the “Create Pay Batch” page.

• Specify the credit document information.

• Specify the Payment information.

• Generate and authorize the payment vouchers