Selecting recurring voucher templates for viewing

This page allows you to select a template that generates payment vouchers on a periodical basis. You can enter the template number if you are aware of it or search for a template specifying the template details. You can select the templates from the search results and view its details. You can also view the status of the individual vouchers that are generated by the template.

Select the “View Recurring Voucher Template” link under the “Sundry Payment” business component.

The “Select Template” page appears.

Enter the following field if you are aware of the number identifying the template that you want to view:

Template #

A unique number identifying the template (Alphanumeric, 18). Mandatory.

Select the “View Template” link provided alongside to modify the template specified.
Enter the following fields in the “Search Criteria” group box to search for the template. Data entry, in the following fields is optional.

Template # From	The starting number in the range of template numbers that you want to retrieve for viewing its details (Alphanumeric, 18). You can enter the number in full or specify it partially using the “*” character. The system retrieves all the templates that have numbers similar to the value entered here.
To	The ending number in the range of template numbers that you want to retrieve for viewing its details (Alphanumeric, 18). You can enter the number in full or specify it partially using the “*” character. The system retrieves all the templates that have numbers similar to the value entered here. The number specified here must be greater than or equal to the number entered in “Template No. From” field.
Payee	The person or the organization to which the payment is made (Alphanumeric 40).
Pay Amount From	The starting amount in the range of amounts that has to be paid to the payee (Decimal). The amount entered must be greater than zero.
To	The ending amount in the range of amounts that has to be paid to the payee (Decimal). The amount entered must be greater than zero and greater than the amount specified in “Pay Amount From” field.
Pay Currency	Use the drop-down list box to select the code identifying the currency in which the payment is made. All the currencies mapped to the login organization unit are available for selection. The system displays “All” by default on launch of the page.
Request Date From	The starting date in the range of dates within which the payment voucher template generates vouchers (Date Format). Mandatory. If this field is left blank and the date is specified in the “To” field, then the system retrieves all the templates starting from the first template in the database till the template with request date specified in the “To” field.
To	The ending date in the range of dates within which the payment voucher template generates vouchers (Date Format). The date specified here must be greater than or equal to the date specified in the “Request Date From” field. The system date is displayed on the launch of the page.
Finance Book	Use the drop-down list box to select the code identifying the finance book to which the voucher must be posted. All the finance books that have been mapped to the login organization unit will be available for selection in the ascending order if postings can be made in multiple finance books. The system displays “All” by default on launch of the page.
Bank/Cash/PTT #	Use the drop-down list box to select the code identifying the bank, cash or PTT accounts used by the template. These codes must have been defined in the “Create Bank / Cash Details” activity of the “Bank Cash Definition” business component and must be in the “Active” status. The bank / cash codes created in the login organizational unit will be available for selection in the alphabetical order. If electronic pay mode has been selected then the PTT codes will also be available for selection. The system displays “All” by default on launch of the page.
User ID	The login user ID of the person who has created the template (Alphanumeric, 30). The system displays the login ID of the currently logged in user by default on launch of the page.

Click the “Search” pushbutton to retrieve the template details.

The system displays the following fields in the “Search Criteria” multiline:

Note: The system retrieves the voucher based on the search criteria.

Template #	The number identifying the template.
Request Date	The date on which the payment vouchers are raised.
Pay Currency	The currency in which the payment has to be made.
Pay Amount	The amount that has been specified in the template, which is to be paid to the payee.
Payee	The payee or the organization to which the payment is made.
Bank/Cash/PTT #	The code identifying the bank and cash accounts and PTT codes in case of electronic payments.
Finance Book	The code identifying the finance book to which the financial entries are posted.

The system retrieves only those templates, which are in “Fresh” status.

To proceed carry out the following

Select the “View Template” link at the top of the page to view the template details.