Reversing vouchers

This page allows you to reverse the vouchers that are in the “Requested” or “Held” status. Tell me more.

Select the “Reverse Voucher” link available in the “Select Voucher” page.

The “Reverse Voucher” page appears.

The system displays the following in the “Voucher Information” group box:

Voucher #	The number identifying the voucher.
Payment Category	Indicates the category to which the voucher belongs. It could be “Sundry Payment” or “Inter Bank Transfer”.
Status	The status of the voucher. It could be “Held” or “Requested”.
	Held – indicates that the voucher that has been put on hold is reversed.
	Requested – indicates that the voucher that has already been authorized is reversed.
Request Date	The date on which the request for payment was raised.
Finance Book	The code identifying the finance book to which the financial entries are posted.

The system displays the following in the “Payment Information” group box:

Payee	The person or the organization to which the payment is to be made.
Pay Date	The date on which the payment has been made.
Electronic Payment	Indicates whether an electronic payment has been made.
Bank/Cash/PTT #	The code identifying the bank, cash or PTT account.
Pay Currency	The currency in which the payment has been made.
Pay Amount	The total amount of the voucher.
Payment Method	The method in which the payment has been made. It could be “Specific Bank” or “Regular”.
Payment Route	Indicates the way in which the payment has been made. It could be “Bank” or “Cash”.
Pay Mode	The mode in which the payment has been made. It could be “Check”, “DD”, “Direct Debit” or “Cash”.
Payment Release Point	The organization unit from which the payment is released.
Priority	The priority in which the payment has been made. It could be “High”, “Medium” or “Low”.
Remarks	The comments pertaining to the sundry payment voucher.

Enter the following fields in the “Reversal Information” group box:

Reversal Date

The date on which the voucher is to be reversed (Date Format). Mandatory. The system date is displayed by default on launch of the page.

Note: The date entered in this field must be before or the same as the system date.

Reason #	Use the drop-down list box to select the code identifying the reason for which the payment voucher is being reversed. All the reasons that have been defined in the "Maintain Reason Information" activity of the "Reason Definition" business component for the sundry payment voucher and that are in the "Active" status will be available for selection in the ascending order.
Remarks for Reversal	Any comments regarding the reversal of the voucher (Alphanumeric, 40).

Click the “Reverse Voucher” pushbutton to reverse the voucher

Status Updation

The system updates the status of the voucher as “Reversed”.
The system also updates the status of the reversal document as “Authorized”.

The system updates the login ID of the user and the system date in the “Last Modified By” and the “Last Modified Date” fields.

The system displays the following:

Created By	The login ID of the user who created the payment voucher.
Created Date	The date on which the voucher was created.
Last Modified By	The login ID of the user who last modified the voucher.
Last Modified Date	The date on which the voucher was last modified.

To proceed, carry out the following

Select the “Accounting Information” link at the bottom of the page to view the accounting information details.
Select the “Attach Notes” link at the bottom of the page to attach notes.

Reversing vouchers – An overview

You cannot use a voucher that has been reversed. The system displays the voucher information like the code identifying the finance book in which the posting are made, the request date and the payment category. The system also displays the payment details of the voucher. You can specify the reason code, the date on which the voucher must be reversed and any comments regarding the reversal.

The system updates the status of the voucher to “Reversed”. The system stores the login ID of the user and the system date along with the reversal details.

Prerequisites

Mandatory

“Reason #” must have been defined in the “Maintain Reason Information” activity of the “Reason Definition” business component.

What you can do in this page

Reverse a voucher in “Held” status

Reverse a voucher in “Requested” status

Reverse a voucher in “Held” status

You can reverse a voucher that has been put on hold directly without releasing it.

Click the “Reverse Voucher” push button to save the voucher details.
The status of he voucher is updated as “Reversed”.

Reverse a voucher in “Requested” status

You can reverse a voucher that has been authorized already.

Click the “Reverse Voucher” push button to save the voucher details.

The system updates the status of the voucher as “Reversed”.