Managing allocation charges

This screen displays the system calculated allocation of delivery charges and the billability saved for the customer order in Proposed Allocation and Sys. Billable fields. The user can modify the Actual Allocation within Way Bill # such that the total allocation amount matches with the delivery charges for each Way Bill # as given in Delivery Charge Invoice. The billability can also be modified.

The system displays the following fields in the “Doc. Information” section:

Allocation Type	The allocation type which is ‘Delivery Charge Allocation’.
Allocation #	The generated allocation # for the Delivery charge Invoice. Note: This field is blank when the Allocation status is “Pending Allocation”.
Allocation Status	The status of the allocation # which could be ‘Pending Allocation', 'Under Allocation', 'Under Processing' and 'Processed'.
Doc. Type	The document type of the allocation # which is ‘Delivery Charge Invoice'.
Doc. #	The number identifying the document which is the Delivery Charge Invoice #.
Currency	The currency of the Delivery Charge Invoice.
Finance Book	The finance book of the selected Delivery Charge Invoice.
Supplier # / Name	The supplier # of the selected Delivery Charge Invoice. The supplier name of the selected Delivery Charge Invoice.
Doc. Amount	The total Delivery Charge Invoice amount.

The system displays the following fields in the “Allocation Information” multiline:

Ln. #	The line # of the Allocation information.
Way Bill #	The waybill # of the Delivery Charge Invoice.
Amount	The amount which is specified for each Way Bill # in the Delivery Charges Invoice.
Customer Order #	The Customer Order # of the way bill # in the Delivery Charges Invoice.
Order Type	The Order type of the way bill # in the Delivery Charges Invoice.
Order #	The Order # of the way bill # in the Delivery Charges Invoice.

Enter the following in the “Allocation Information” multiline:

Order Type

Use the drop-down list box to specify the Order type of the way bill # in the Delivery Charges Invoice. The system lists the following values along with a blank value.

Customer Order
Loan Order
Part Sale Order
Purchase Order
Rental Order
Repair Order

The system leaves the field blank, by default.

Order #

The Order # of the way bill # in the Delivery Charges Invoice.

The system displays the following fields in the “Allocation Information” multiline:

Part #	The part # for which the delivery charges have been incurred.
Serial #	The serial # of the part for which the delivery charges have been incurred
Mfr. Lot #	The manufacturer lot # of the part for which the delivery charges have been incurred.
Qty.	The quantity of parts specified in the order.

Enter the following in the “Allocation Information” multiline:

Cost Entity

Use the drop-down list box to specify the cost entity of the way bill # in the Delivery Charges Invoice. The system lists all the quick codes of Cost Entity and Freight Cost. The system defaults the Cost Entity specified in Delivery Charges Invoice at each way Bill # level.

The system displays the following fields in the “Allocation Information” multiline:

Proposed Allocation

The proposed allocation amount for the Way Bill # - Order # - Part # Serial #/Mfr. Lot # - Cost Entity combination.

Enter the following in the “Allocation Information” multiline:

Actual Allocation

The actual allocated amount for the Way Bill # - Order # - Part # Serial #/Mfr. Lot # - Cost Entity combination.

The system displays the following fields in the “Allocation Information” multiline:

Allocation Doc. Type	The Allocation Document Type which could be ‘Journal Voucher’ or ‘Stock Correction’.
Allocation Doc. #	The number identifying the Allocation Document.

Enter the following in the “Allocation Information” multiline:

Allocation Doc. Date

The date on which the Allocation Document is created.

The system displays the following fields in the “Allocation Information” multiline:

Ref. Doc. Type	The reference document type of the Delivery Charge Invoice for the corresponding Way Bill #.
Ref. Doc. #	The reference document # of the Delivery Charge Invoice for the corresponding Way Bill #.
Ship. Ref. Doc. # Avbl.?	Indicates whether the shipment reference document in Delivery Charge Invoice for the corresponding Way Bill # is available or not.
Ship. Ref. Doc. Type	The shipment reference document type of the Delivery Charge Invoice for the corresponding Way Bill #.
Ship. Ref. Doc. #	The shipment reference document # of the Delivery Charge Invoice for the corresponding Way Bill #.
Ship. Ref. Cost	The shipment reference cost of the Delivery Charge Invoice for the corresponding Way Bill #.
Addl. Ref. Doc	The additional reference document of the Delivery Charge Invoice for the corresponding Way Bill #.
Charge Code	The charge code of the Delivery Charge Invoice for the corresponding Way Bill #.
Sys. Billable?

Enter the following in the “Allocation Information” multiline:

Billable?

The system displays the following fields in the “Allocation Information” multiline:

INCO Term	The INCO applicable/agreed with the customer for the customer/Sale Contract/Address ID.
INCO Term Desc.	The description of the INCO Term.
Responsibility	The responsibility as defined for the applicable combination in the “Maintain Expense Liability Rules for INCO Terms” screen. Indicates the party responsible for bearing the freight expenses based on the INCO Term Definition.
Contract #	The number identifying the contract defined for the INCO Terms.
Sale Type	The sale type defined for the INCO Terms.
Cost Center	The cost center of the Delivery Charge Invoice for the corresponding Way Bill #.
Analysis #	The analysis # of the Delivery Charge Invoice for the corresponding Way Bill #.
Sub Analysis #	The sub analysis # of the Delivery Charge Invoice for the corresponding Way Bill #.
Part Description	The description of the part for which the delivery charges have been incurred.

Enter the following in the “Allocation Information” multiline:

Modification Remarks	The modification remarks pertaining to the Allocation #.
Remarks	The remarks pertaining to the Allocation #.
User Defined Detail-1	Use the drop-down list box to specify the user defined detail of the Allocation #. The system lists all the quick codes defined for the entity ‘DC Inv. Allocation - User Defined detail – 1’ in the “Create Quick Codes” activity of the “Quick Codes” business component.
User Defined Detail-2	Any user defined detail for the Allocation #.

The system displays the following fields in the “Allocation Information” multiline:

Error Log

The error message of the Allocation #.

Enter the following fields:

Error Mngt.

Enter the following in the “Allocation Information” section:

Comments	Any comments pertaining to the Allocation #.
User Defined Detail-3	Use the drop-down list box to specify the user defined detail of the Allocation #. The system lists all the quick codes defined for the entity ‘DC Inv. Allocation - User Defined detail – 2’ in the “Create Quick Codes” activity of the “Quick Codes” business component.
User Defined Detail-4	Any user defined detail of the Allocation #.

Select the ‘Recommended Billability” pushbutton to'

Select the “Save” pushbutton to generate the Allocation #.

Select the Confirm pushbutton to confirm the modified allocation.

The status of the Allocation # will be changed as ‘Under Processing’.

The system ensures that the Sum of total value of Actual allocation should be equal to the amount displayed in the 'Amount' field for the corresponding way bill # available.