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This page allows you to reverse an order-based invoice or a delivery charges invoice. You can reverse an invoice that is in the “Authorized” or the “Held Authorized” status. You can select the reason due to which the invoice is to be reversed. You can also enter a unique number identifying the reversal document that would be generated. Otherwise, the system would generate a unique number identifying the reversal document if you have opted for the automatic numbering type. This page also allows you to record your observations regarding the reversal of the invoice. The system updates the status of the reversal document as “Authorized”. The system also updates the status of the invoice as “Reversed”. The system also stores the login ID of the user and the system date along with the invoice details.
Select the “Reverse Invoice” link provided in the “Select Invoice” page.
The “Reverse Invoice” page appears.
The system displays the following:
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Status |
The status of the invoice. It could be “Authorized” or “Held Authorized”.
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Enter the following fields:
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Reversal Document # |
The number identifying the reversal document (Alphanumeric, 18). This number is generated and displayed by the system, when the “Reverse Invoice” pushbutton is clicked. The number is displayed with the corresponding prefix and suffix of the numbering type selected in the “Numbering Type” field. The number is incremented from the last number available in the “Numbering Class” business component. |
Note: This field must not be left blank if “Manual” is selected in the “Numbering Type” field.
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Numbering Type |
Use the drop-down list box to select the numbering type for the login organization unit and the “Reversal Supplier Order Based Invoice” transaction type. The numbering types must have already been defined in the “Numbering Class” business component and must be in “Active” status. The system displays the numbering type set as default for the transaction in the “Numbering Class” business component. |
Note: The numbering types will be available for selection based on the type of the invoice that has been selected for reversal.
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Reversal Date |
The date on which the invoice was reversed (Date Format). Mandatory. The date entered in this field must be the same or later than the date on which the invoice was created. The date must be a valid date in an “Open” financial period. The system date is displayed by default on launch of the page. |
The system displays the following:
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Invoice # |
The number identifying the invoice. |
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Invoice Date |
The date on which the invoice was created. |
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Supplier # |
The code identifying the supplier. |
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Supplier Name |
The name of the supplier. |
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Total Invoice Amount |
The total amount invoiced. |
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Finance Book |
The code identifying the finance book in which the invoice details have been posted. |
Enter the following fields:
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Reason Code |
Use the drop-down list box to select the code identifying the reason for reversing the invoice. The reason codes that have been defined for the reversal of the supplier order based invoice / delivery charges invoice in the “Reason Code Definition” business component will be available for selection. The reason codes will be available for selection based on the type of the invoice that has been selected for reversal. |
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Reversal Comments |
Any observations or remarks regarding the need to reverse the invoice (Alphanumeric, 255). |
Click the “Reverse Invoice” pushbutton to reverse the invoice.
The system generates a unique number for the reversal document if you have opted for the automatic numbering type.
Status Updation
The system updates the status of the invoice as “Reversed”.
The system also updates the status of the reversal document as “Authorized”.
Note: Invoices having Tax Adjustment Journal in “Authorized” status cannot be reversed.
A Work Order Journal Voucher with reversal effect gets generated if the part is issued to AME and is not available in the inventory and if the process parameter ‘Generate Direct Exec. Cost JV against AME for Invoice Rate Variances if parts are not available for auto Stock Correction’ under the Business Process “Payable Management” and Category “Supplier Order Based Invoice” is set as ‘1’ in the “Set Finance Process Parameters” activity of the “OU Parameter Setup” business component.
A Work Order Journal Voucher with reversal effect gets generated if the part is issued to SWO and is not available in the inventory and if the process parameter ‘Generate Direct Exec. Cost JV against SWO for Invoice Rate Variances if parts are not available for auto Stock Correction’ under the Business Process “Payable Management” and Category “Supplier Order Based Invoice” is set as ‘1’ in the “Set Finance Process Parameters” activity of the “OU Parameter Setup” business component.
Financial Postings
The system reverses all the financial entries that have been posted in the finance book after the invoice is authorized.
If the invoice rate and the proposed rate (in invoice currency) are different, the system calculates the rate variance. The system posts the rate variance expense to the variance invoice account of the order line if the “Post Rate Variance for Expenses To” drop-down list box in the “Set Function Defaults activity of the current business component is set as “Invoice Price Variance’. If the “Post Rate Variance for Expenses To” drop-down list box is set as “Direct Expense Heads”, the system posts the rate variance expense to the respective expense account of the order line.
The system stores the login ID of the user and the system along with the invoice details.
To proceed, carry out the following
Select the “Accounting Information” link at the bottom of the page to view the account posting information.
Select the “View Invoice” link at the bottom of the page to view details of the order based invoice.
Select the “View Delivery Charges Invoice” link at the bottom of the page to view details of the Delivery Charges invoice
