Viewing order based invoice details

This page allows you to view the details of the order-based invoice. You can view the details of the invoice, the details of the supplier who has issued the invoice and the details of the payment that has to be made to the supplier. You can also view the details of the part, taxes, charges or discounts that have been invoiced. You can also view the details of the reason due to which the invoice has been put on hold or has been reversed. You can also view the details of the user and the dates on which the invoice has been created or last modified.

Select the “View Invoice” link at the bottom of the “Select Invoice” page.

The “View Invoice” page appears.

The system displays the following in the “Invoice Information” group box:

Invoice #	The number identifying the invoice.
Invoice Category	The category to which the invoice belongs. It could be “Regular Invoice”.
	Regular Invoice – indicates that the invoice has been raised based on a “General” or “Express” purchase order.
	Capital Invoice – indicates that the invoice has been raised based on a “Capital” purchase order.
Status	The status of the invoice. It could be "Draft", "Fresh", "Returned", "Matched", "Automatch Failed", "Forcematch Failed", “Requested”, “Partly Paid”, “Paid”, “Held Authorized”, “Held Requested”, “Held Partly Paid” or “Reversed”.
	Draft – indicates a newly created invoice that cannot be authorized.
	Fresh – indicates an invoice that can be authorized.
	Returned – indicates that the invoice has been returned to the user who created it for modification.
	Matched – indicates that the invoice has been matched as per the matching type set in the purchase order.
	Auto Match Failed – indicates that the automatic matching of the invoice as per the matching type set in the purchase order has failed.
	Force Match Failed – indicates that the matching of the invoice, purchase order and goods receipt has failed even after considering the percentage of tolerance.
	Requested – indicates that a request has been raised for the payment of the invoice.
	Partly Paid – indicates that part of the amount due for payment has been made.
	Paid – indicates that the total invoice amount has been paid for the invoice.
	Held Authorized – indicates that the invoice has been put on hold from being authorized.
	Held Requested – indicates that the request for payment of the invoice has been put on hold.
	Held Partly Paid – indicates that the part payment of the amount due has been put on hold.
	Reversed – indicates that the details of the invoice that has posted in the finance book has been reversed.
Invoice Date	The date on which the invoice was created.
Finance Book	The code identifying the finance book in which the invoice details have been posted.
Variance pending with Buyer	The variance of the part that is pending with the buyer.
Currency	The code identifying the currency in which the invoice has been created.
Exchange Rate	The exchange rate of the invoice currency with respect to the base currency of the company if they are different.
Comments	Any observations or remarks recorded regarding the invoice.
Return Remarks	The remarks pertaining to the return of the invoice.
Deletion Remarks	The remarks pertaining to the deletion of the invoice.

The system displays the following in the “Supplier Information” group box:

Supplier #	The code identifying the supplier.
Supplier Name	The name of the supplier.
Pay Term	The code identifying the pay term.
Pay to Supplier #	The code identifying the supplier to whom the payment must be made.
Pay to Supplier Name	The name identifying the supplier to whom the payment must be made.
Anchor Date	The date from which the payment schedule of the invoice has been calculated.
Sup. Invoice #	The number identifying the invoice that has been issued by the supplier.
Sup. Invoice Date	The date on which the supplier invoice was raised.

The system displays the following in the “Invoice Value Details” group box

Value Excluding T/C/D	The value excluding tax, charges and discount.
Supplier Name	The name of the supplier.
Taxes	The amount of tax charged in the invoice.
With-holding Tax	A type of tax that is deducted at source
Charges	The amount of other charges charged in the invoice
Discounts	The amount of discount granted in the invoice.
Salvage Value	The amount received from the sale proceeds of the part.
Non-Payable Tax	Tax that is accountable, but not payable.
Total Invoice Amount	The total amount invoiced.
Total Proposed Amount	The total amount proposed for invoicing.
Forcematch Tolerance (%)	Indicates the percentage of tolerance that could be used to force match the invoice.
Forcematch Tolerance (%) Applied	Indicates the percentage of tolerance used to force match the invoice.
Unmatched Amount	The invoiced amount that is yet to be matched.

Select the “Part/Order Level T/C/D/ Information” tab page to view details of order based invoice.
Select the “Invoice Level “T/C/D Information” tab page to view details of order based invoice at invoice level.

The system displays the following in the “Payment Information” group box:

Payment Processing Point	The organization unit from which the invoice must be paid.
Electronic Payment	Indicates whether an electronic payment can be made for the invoice. It could be “Yes” or “No”.
Payment Priority	The priority accorded to the invoice. It could be “High”, “Medium” or “Low”.
Payment Method	Indicates the method in which the payment has to be made to the supplier. It could be “Regular” or “Specific Bank”.
Pay Mode	The mode in which the payment must be made to the supplier.
Auto Adjust	Indicates whether the invoice amount can be automatically adjusted against debit documents such as debit note, paid prepayment invoice etc.
Pay Ref. ID	The identification number of the payment reference note
Pay Ref. Details	The comments recorded for the specified Payment Reference ID in the Supplier Bank Information component.
Payment Instructions	Any guidelines for invoice payment relevant to the payment reference

The system displays the following in the “Hold / Reversal Information” group box:

Reversal Document #	The number identifying the reversal document that has been generated.
Reversal Date	The date on which the invoice was reversed.
Reason for Reversal	The code identifying the reason due to which the invoice has been reversed.
Remarks for Reversal	Any comments or observations regarding the need to reverse the invoice.
Reason for Hold	The code identifying the reason for putting the invoice on hold.
Remarks for Hold	Any comments or observations regarding the need to put the invoice on hold.

The system displays the following fields in the "Variance Information" group box:

Variance Accounting

The type of account to which the variance amount is to be accounted. The system displays one of the following options:

Expense Off – Displays this option if the variance amount is to be accounted to the respective “variance” account.
Supplier Receivable – Displays this option if the variance amount is to be accounted to the “Supplier Receivable” account.

Supplier Receivable Account is a Predefined usage account defined in the Create Additional Account Rule Definition Activity.

Remarks

The value provided by the user.

The system displays the following fields in the "User Defined Details" group box:

User Defined Detail -1	Any user defined detail of the invoice.
User Defined Detail -2	Any user defined detail of the invoice.
User Defined Detail -3	Any user defined detail of the invoice.
User Defined Detail -4	Any user defined detail of the invoice.

To proceed, carry out the following

Select the “Payment Schedule” link at the bottom of the page to view the details of the payment schedule.
Select the “View Associated Doc. Attachments” at the bottom of the page to view information regarding the associated document attachments

Refer to the topic “Object Attachments” online help for more details.

Select the “View Release Slip” link at the bottom of the page to view the information for the selected release slip.

Refer to the topic “Release Slip” online help for more details

Select the “Invoice Summary” link at the bottom of the page to view the summary of the invoice.

Select the “Accounting Information” link at the bottom of the page to view the account posting information.
Select the “Attach Notes” link at the bottom of the page to add observations or comments regarding the invoice.
Select the “View Purchase Order” link at the bottom of the page to view the purchase order information.
Select the “View Repair Order” link at the bottom of the page to view the repair order information.
Select the “View Loan Order” link at the bottom of the page to view the loan order information.

The system displays the following:

Created By	The login ID of the user who created the invoice.
Created Date	The date on which the invoice was created.
Last Modified By	The login ID of the user who last modified the invoice.
Last Modified Date	The date on which the invoice was last modified.