Holding / releasing part based note

This page allows you to put a part based debit / credit note on hold. Tell me more.

Select the “Item Based Note” link at the bottom of the “Select Debit / Credit Note” page.

The “Hold / Release Document Based Note” page appears.

The system displays the following in the “Note Information” group box:

Note #	The number identifying the part based debit / credit note.
Note Type	Indicates the type of the note. It could be “Debit” or “Credit”.
Status	The status of the note. It could be “Fresh”, “Returned”, “Draft”, “Authorized” or “Partly Paid”.
	Fresh – indicates a newly created debit / credit note that can be authorized.
	Returned – indicates a debit / credit note that has been returned to the user who created it for modification.
	Authorized – indicates a debit / credit note that has been authorized. You cannot modify the details of a debit / credit note in this status.
	Partly Paid – indicates a debit note for which a part of the payment has been paid.
.Note Date	The date on which the debit / credit note was created.
Finance Book	The code identifying the finance book in which the financial posting is to be made.

The system displays the following in the “Supplier Information” group box:

Supplier Registered At	The code identifying the organization unit in which the supplier has been defined.
Supplier #	The code identifying the supplier.
Supplier Name	The name identifying the supplier.
Supplier Note #	The number identifying the debit / credit note issued by the supplier.
Supplier Note Amount	The amount of the debit / credit note.
Supplier Note Date	The date on which the debit / credit note issued by the supplier was created.

The system displays the following in the “Payment Information” group box:

Currency	The code identifying the currency in which the debit / credit note has been created.
Exchange Rate	The exchange rate of the transaction currency. If the transaction currency and the base currency are the same then “1” will be displayed.
Payment Processing Point	The organization unit where the payment processing point is created.
Electronic Payment	The payment method that is used in the transaction.
Payment Method	The type of payment method. It could be “ESR”, “ESR+”, “LSV”, “Specific Bank” or “Regular”.
Pay Mode	The mode in which the payment was made.
Payment Priority	The priority of the payment.
Pay Term	The code identifying the pay term.
Anchor Date	The date from which the liability of the credit note is calculated.
Usage ID	The unique code identifying the account code for the transaction.
Total Amount	The total amount of the debit / credit note which is calculated as the difference of the sum total of all the amounts that have to be debited or credited in the various accounts.
Comments	Any remarks regarding the payment.

The system displays the following in the “Item Information” multiline:

Line #	The number identifying the line in which the tax, charge or discount is available in the debit / credit note.
Ref Doc Type	The document type. It could be "Purchase Order", "Release Slip", "Order Invoice”, “Direct Invoice”, “Debit Note”, “Credit Note”, “Repair Invoice” and, “Repair Order".“
Billing Point	The code identifying the organization unit in which the reference document types were created.
Ref Doc #	The number identifying the invoice, debit / credit note.
Part / T / C / D #	The code identifying the part, tax, charge or discount.
Variant #	The code identifying the part, tax, charge or discount variant.
Quantity	The number of units of the part for which the debit / credit note has been created.
Unit Rate	The unit rate of the part / tax / charge or discount.
Transaction Amount	The transaction amount.
Remarks	Any comments pertaining to the need for creating a debit / credit note for the part, tax, charge or discount.
Cost Center	The code identifying the cost center that has been mapped to the account.
Analysis #	The analysis code to which the account has been mapped.
Sub Analysis #	The sub analysis code to which the analysis code is mapped.
Part / TCD Type	Indicates that it is an part, tax, charge or discount.
Part / Doc Level	Indicates whether the tax, charge or discount has been calculated at the “part Level” or at the “Document Level”.
	§ Part Level – indicates that the tax, charge and discount has been calculated for the individual line in which the part is available.
	§Document Level – indicates that the tax, charge and discount has been calculated for the document as a whole.
TCD on Line Part	The tax, charge or discount that has been charged at the line part level.
PO / RS Reference	A reference pertaining to the “Purchase Order” and the “Release Slip”.

Enter the following fields:

Reason #	Use the drop-down list box to select the code identifying the reason for which the debit / credit note is being released. All the reasons that have been defined in the “Maintain Reason Information” activity of the “Reason Definition” business component for the debit / credit note and that are in the “Active” status will be available for selection in the ascending order.
Remarks for Hold	Any remarks or comments regarding the necessity to put the debit / credit note on hold (Alphanumeric, 255). Mandatory.

Click the “Hold Note” pushbutton to put the debit / credit note on hold.

The system updates the status of the debit / credit note as “Held”.

The system also updates the login ID of the user and the system date in the “Last Modified By” and the “Last Modified Date” fields.

Click the “Release Note” pushbutton to release the debit / credit note.

The system updates the status of the debit / credit note to the status in which it was earlier. It could be “Fresh”, “Authorized” or “Partly Paid”.

The system also updates the login ID of the user and the system date in the “Last Modified By” and the “Last Modified Date” fields.

The system displays the following:

Created by	The login ID of the user who created the part based debit / credit note.
Created Date	The date on which the part based debit / credit note has been created.
Last Modified By	The login ID of the user who last modified the part based debit / credit note.
Last Modified Date	The date on which the part based debit / credit note was last modified.

To proceed, carry out the following

If Swiss pay modes are not applicable for the company, select the “Payment Schedule” link at the bottom of the page to view the details of the payment schedule.

If Swiss pay modes are applicable for the company, select the “Payment Information” link at the bottom of the page to view the electronic payment details.
Select the “Note Summary” link at the bottom of the page to view the summary of a debit / credit note.

Select the “Accounting Information” link at the bottom of the page to view the account posting information.

Holding / releasing part based note – An overview

You can put a debit / credit note that is in the “Fresh”, “Returned”, “Authorized” or “Partly Paid” status on hold. The debit / credit notes that are in the “Fresh” and “Returned” status can be put on hold from authorization. The debit / credit notes that are in the “Authorized” or “Partly Paid” status can be put on hold from payment. You can select the reason due to which the debit / credit note has been put on hold and also record any comments you want to regarding the necessity for putting it on hold. The system updates the status of the debit / credit note as “Held”. The system also stores the login ID of the user and the system date along with the details.

This page also allows you to release a part based debit / credit note that is in the “Held” status. You can select the reason for releasing a debit / credit note and also record your comments regarding the release of the note. The system updates the status of the debit / credit note to the status in which it was before it was put on hold. It could be “Fresh”, “Authorized” or “Partly Paid”. The system also stores the login ID of the user and the system date along with the release details