Modifying electronic payment details
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This page allows you to modify the electronic payment details and the payment schedule that has been generated based on the pay term set while creating the debit note. Tell me more.
Select the “Payment Information” link at the bottom of the “Authorize Account Based Note” page or “Authorize Item Based Note” page.
The “Payment Information” page appears.
The system displays the following:
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Note # |
The number identifying the debit note. |
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Total Amount |
The total debit amount. |
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Status |
The status of the note. It could be “Fresh”. |
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Currency |
The code identifying the currency in which the debit note has been raised. |
Modify the following fields if required:
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Pay Term |
The code identifying the pay term (Alphanumeric, 15). Mandatory. This pay term must have been defined in the “Create Pay Term” activity of the “Pay Term” business component and must be in “Active” status. |
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Press <Enter> key. |
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The system calculates and displays the payment details in the “Payment Schedule Information” multiline. The system also generates the term number in the respective field. |
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Help facility available |
The system displays the following:
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Description |
The textual description of the pay term. |
Modify the following fields if required:
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Discount Computation |
Use the drop-down list box to set whether you want to calculate the discount on the “Base Amount” or the “Gross Amount”. |
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The system displays the following:
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Payment Method |
The method in which the electronic payment is made to the supplier. It could be “ESR”, “ESR+”, “LSV”, “Regular” or “Specific Bank”. |
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Pay Mode |
The mode in which the electronic payment is made to the supplier. |
Enter the following fields in the “LSV Details” group box:
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LSV ID |
Use the drop-down list box to select the LSV contract IDs that has been issued by the bank. The contract ID corresponding to the bank codes will be available for selection. |
The system displays the following:
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LSV Reference |
A unique reference to the LSV agreement details. |
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Bank # |
The code identifying the bank with which the LSV agreement has been drawn. All the bank codes with which the supplier has this agreement will be available for selection. |
Enter the following field in the “ESR / ESR+ Details” group box:
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Digits for Participation ID |
Use the drop-down list box to select the 9 digits or 5-digit code identifying the participation ID of the bank. |
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ESR/ESR+ Participation ID |
Use the drop-down list box to select the 9 digit or 5 digit code identifying ESR/ESR + participation of the bank. |
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Digits for Reference # |
Use the drop-down list box to select the 9 digit or 5 digit code identifying the reference number. |
Enter the following fields in the “Specific Bank Details” group box:
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Supplier Account In |
Use the drop-down list box to select whether the payment can be made in a bank or a PTT. “Bank” and “PTT” will be available for selection. |
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Supplier’s Bank / PTT Reference |
Use the drop-down list box to select the code identifying the bank or the PTT reference of the supplier. All the unique codes available for the banks will be available for selection. |
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Supplier’s Bank / PTT Account # |
Use the drop-down list box to select the code identifying the bank / PTT account number of the supplier. All the account numbers corresponding to the bank / PTT will be available for selection. |
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Company Account In |
Use the drop-down list box to select whether the payment can be made in a bank or a PTT. “Bank” and “PTT” will be available for selection. |
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Company’s Bank / PTT Reference |
Use the drop-down list box to select the code identifying the bank or the PTT reference of the company. All the unique codes available for the banks will be available for selection. |
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Company’s Bank / PTT Account # |
Use the drop-down list box to select the code identifying the bank / PTT account number of the company. All the account numbers corresponding to the bank / PTT will be available for selection. |
Modify the following fields if required in the “Payment Schedule Information” multiline:
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Term # |
A unique number identifying the installment that is due for payment (Alphanumeric, 20). Mandatory. |
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Due Date |
The date on which the installment is due for payment (Date Format). Mandatory. This date must be the same or after the date on which the debit note has been created. |
Note: If data is available in more than row of the “Payment Schedule Information” multiline, the due dates available in a row must be later than the date available in the earlier row.
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Due Amount Type |
Use the drop-down list box to select the type of the amount that is due for payment from “Flat Amount” or “Percentage”. |
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Due % |
The percentage of the total amount due (Integer). The value entered in this field must be greater than zero and lesser than 100. |
Note: This field must not be left blank if “Percentage” is selected in the “Due Amount Type” field. The sum total of all the percentage due in the various rows of the multiline must be greater than zero and lesser than 100.
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Due Amount |
The amount due for the installment (Decimal). The value entered in this field must be greater than zero. This field must not be left blank if “Flat Amount” is selected in the “Due Amount Type” field. |
Note: If “Percentage” is selected in the “Due Amount Type” field, this due amount is calculated and displayed as the product of the percentage due and the total amount. The sum of all the due amounts in the various rows of the multiline must be equal to the total amount of the debit note.
The system displays the following in the “Payment Schedule Information” multiline:
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Discount Computation Amount |
The amount on which the discount must be calculated. |
Note: If the discount computation is selected as “Gross Amount”, the system displays the due amount as the discount computation amount.
If the discount computation is set as “Base Amount” the system calculates the amount on which discount is computed as the product of the percentage due for the installment and the sum total of the debit amount.
Modify the following fields if required in the “Payment Schedule Information” multiline:
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Discount Amount Type |
Use the drop-down list box to select the type of discount amount that can be availed from “Flat Amount” or “Percentage”. |
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Discount Date |
The date on or before which the payment due must be made to avail the discount (Date Format). The date entered in this field must be after the debit note date, the anchor date and the due date. |
Note: This field must not be left blank if a value is available in the “Term #” and the “Discount Amount Type” field
If data is available in more than row of the “Payment Schedule Information” multiline, the discount date available in a row must be later than the date available in the earlier row.
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Discount % |
The percentage of the amount that can be deducted as discount (Integer). The value entered in this field must be greater than zero and lesser than 100. |
Note: This field must not be left blank if “Percentage” is selected as “Discount Amount Type”.
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Discount Amount |
The amount that can be deducted as discount (Decimal). Mandatory. The value entered in this field must be lesser than the amount due. |
Note: This field must not be left blank if “Flat Amount” is selected as “Discount Amount Type” and must be lesser than the amount available in the “Discount Computation Amount” field.
If “Discount Amount Type” is “Percentage” this amount will be calculated as the product of the percentage of discount and the amount on which the discount is computed.
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Penalty % |
The percentage of penalty due if the payment is not made on time (Integer). The value entered in this field must be greater than zero and lesser than 100. |
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ESR/ESR+ Ref # |
The unique number identifying the ESR/ESR+ reference (Alphanumeric, 27). This number is generated by the system if ESR/ESR+ payment is to be paid. |
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ESR/ESR+ Amount |
The amount of the ESR/ESR+ payment that is to be paid. |
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ESR Coding Line |
An ESR coding line number generated by the system if ESR payment is to be paid (Alphanumeric, 128). |
Check the box in the “Select” column of the multiline to select a term number for deletion.
Click the “Save” pushbutton to save the modifications made.
The system generates a new payment schedule based on the modifications made.
Click the “Save and Authorize” pushbutton to save the modifications made to the payment schedule and authorize the debit note.
The system generates a new payment schedule based on the modifications made. This payment schedule cannot be modified any longer.
Status Updation
The system updates the status of the debit note as “Authorized”.
Financial posting details
The system saves the sum total amount in the base currency and the parallel base currency of the company.
The system saves the transaction amount in the account currency and debits the individual supplier payables account. The transaction amount is also saved in the base currency and the parallel base currency of the company.
Click the “Return Note” pushbutton to return the note.
The system returns the debit note to the user who has created it. The system also updates the status of the debit note as “Returned”.
To proceed, carry out the following
Select the “T/C/D” link at the bottom of the page to calculate T/C/D on the selected note.
Select the “Adjustment” link at the bottom of the page to select documents against which the debit / credit note must be adjusted.
If VAT is applicable for the company, select the “VAT Calculation” link at the bottom of the page to calculate VAT on the selected page.
Select the “Note Summary” link at the bottom of the page to view the summary of a debit / credit note.
Select the “Accounting Information” link at the bottom of the page to view the account posting information.
Select the “Attach Notes” link at the bottom of the page to add observations or comments regarding the debit / credit note.
Modifying electronic payment details during authorization– An overview
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Pay terms are defined in the “Pay Term” business component that is available in the login organization unit. This pay term is then mapped to the supplier details. The system generates a default payment schedule for the newly created debit note based on the pay term set.
This page allows you to modify the details of the electronic payment for the payment schedule. You can modify the details of the default payment schedule if required. The payment schedule can be modified only if the company parameter has been set to “Yes” for the “Modify payment schedule”. You can modify the payment schedule if the debit note is in the “Draft” or “Fresh” status. You can modify details like the number identifying the term, the dates on which the amount is due and the amount that is due. You can also modify the discount details. The system stores the modified details along with the debit note.
This page also allows you to authorize the debit note after saving the modifications made to the payment schedule. The status of the debit note is updated to “Authorized”. The details of the debit note and the payment schedule cannot be modified any longer.
Calculate discounts on different amounts
Select the type of discount amount
Calculate discounts on different amounts
You can select the amount on which the discount must be calculated if the payment has been made before the due date.
Set the “Discount Computation” field to “Base Amount” to calculate the discount before the addition of taxes or charges or deduction of discounts.
Set the “Discount Computation” field to “Gross Amount” to calculate the discount after the addition of taxes and charges and deduction of discounts.
The amount that is due for payment can be fixed in two different ways. You can pay a flat amount or a percentage of the due amount.
Set the “Due Amount Type” field to “Flat Amount” if a flat amount is payable on the due date.
Set the “Due Amount Type” field to “Percentage” if a percentage of the total due amount is payable on the due date.
Select the type of discount amount
The discount amount can be deducted can be fixed in two different ways. You can deduct a flat amount or a percentage of the due amount.
Set the “Discount Amount Type” field to “Flat Amount” if a flat amount can be deducted as discount.
Set the “Discount Amount Type” field to “Percentage” if a percentage of the due amount is deducted as discount.
“Swiss Pay Modes Applicable” must be set to “Yes” in the “Company Parameter Setup” business component.
