Selecting debit / credit note for adjustment

This page allows you to select a debit / credit document against which a debit / credit note is adjusted. Tell me more.

Select the “Adjustment” link at the bottom of the “Create Account Based Note” page.

The “Adjustment” page appears.

The system displays the following:

Note #	The number identifying the debit / credit note.
Note Type	The type of the note to be adjusted. It could be “Debit” or “Credit”.
Status	The status of the note. It could be “Draft”, “Fresh” or “Returned”.
	Draft – indicates a newly created debit / credit note that cannot be authorized.
	Fresh – indicates a newly created debit / credit note that can be authorized.
	Returned – indicates a debit / credit note that has been returned to the user who created it for modification.

Enter the following fields in the “Search Criteria” group box:

Debit Note

Check the box if you want retrieve debit notes for adjustment.

Note: If this field is checked the system retrieves both the account based debit notes for adjustment.

Prepayment Invoice

Check the box if you want to retrieve prepayment invoices for adjustment.

Note: If this field is checked the system retrieves all the prepayment invoices and the supplier payments for adjustment.

Credit Note

Check the box if you want to retrieve the Supplier credit notes for adjustment against the debit note.

Note: If this field is checked the system retrieves both the account based credit notes for adjustment.

Direct Invoice

Check the box if you want to retrieve the Supplier direct invoices for adjustment against the debit / credit note.

Note: If this field is checked the system retrieves all the direct invoices for adjustments.

Order Invoice

Check the box if you want to retrieve the Supplier order based invoices for adjustment against the debit / credit note.

Note: If this field is checked the system retrieves all the order based invoices and repair invoices for adjustment.

Invoice / Note # From

The starting number in the range of numbers identifying either the “Debit Note”, “Prepayment Voucher”, “Credit Note” and “Repair Invoice”, “Order Invoice” that you want to retrieve (Alphanumeric, 18). You can enter the number in full or specify it using the “*” character. The system retrieves invoices or the notes that have numbers similar to the value entered here.

Note: The value entered in this field must be before the value entered in the “To” field.

To	The ending number in the range of numbers identifying either the “Debit Note”, “Prepayment Voucher”, “Credit Note” and “Repair Invoice”, “Order Invoice” that you want to retrieve (Alphanumeric, 18). You can enter the number in full or specify it using the “*” character. The system retrieves invoices or the notes that have numbers similar to the value entered here.
Finance Book	Use the drop-down list box to select the code identifying the finance book in which the adjustment is to be made. All the finance books that have been mapped in the “Supplier Debit Credit Note” login organization unit will be available for selection in the ascending order.
Invoice / Note Date From	The starting date in the date range during which the invoices or the notes that you want to retrieve for adjustment has been created (Date Format). The date entered in this field must be before the date on which the note that you want to adjust has been created. The system date is displayed by default at the launch of the page.

Note: The date entered in this field must be before the date entered in the “To” field.

To	The ending date in the date range during which the invoices or the notes that you want to retrieve for adjustment has been created (Date Format). The date entered in this field must be before the date on which the note that you want to adjust has been created. The system date is displayed by default at the launch of the page.
Ordering Point	Use the drop-down list box to select the code identifying the organization unit in which the “Debit Note”, “Prepayment Voucher”, “Credit Note” and “Repair Invoice”, “Order Invoice” has been ordered.
Invoice / Note Amount From	The starting amount in the range of amounts for which the invoices or the notes that you want to retrieve for adjustment has been created (Decimal). The value entered in this field must be greater than zero.

Note: The amount entered in this field must be lesser than the amount entered in the “To” field.

To	The ending amount in the range of amounts for which the invoices or the notes that you want to retrieve for adjustment has been created (Decimal). The value entered in this field must be greater than zero.

Click the “Search” pushbutton to retrieve the search results.

The system displays the following in the “Search Results” multiline based on the search criteria entered:

Document Type	The type of the document against which the debit / credit note is to be adjusted.
Document #	The number identifying the document.
Document Date	The date on which the document was created.
Current Outstanding	The outstanding amount of the supplier.
Finance Book	The code identifying the finance book in which the details of the document is available.

Check the box in the “Select” column of the multiline to mark documents against which the debit / credit note must be adjusted.

Click the “Save” pushbutton to save the adjustment details.

The system saves the details of the selected debit / credit documents against which the debit / credit note must be adjusted after authorization.

Click the “Save and Authorize” pushbutton to save the adjustment details and authorize the debit / credit note.

The system saves the details of the selected debit / credit documents against which the debit / credit note must be adjusted.

To proceed, carry out the following

If Swiss pay modes are not applicable for the company, select the “Payment Schedule” link at the bottom of the page to modify the default payment schedule.

Select the “Note Summary” link at the bottom of the page to view the summary of a debit / credit note.

Select the “Accounting Information” link at the bottom of the page to view the account posting information.

Selecting debit / credit note for adjustment – An overview

This page allows you to select a debit / credit document against which a debit / credit note is adjusted. You can retrieve documents like the “Debit Note’,“Credit Note”, “Repair Invoice” or “Order Invoice”. You can also retrieve the account based debit / credit notes for adjustments. The documents that are selected for adjustment will be adjusted after the debit / credit note is authorized.

This page allows you to carry out a search to select a debit / credit document against which the debit / credit note is adjusted. You can carry out the search by first specifying the type of document that you want to retrieve, specify a range of numbers identifying the invoice / note that you want to retrieve and the date range during which the invoice / notes were created. You can also search by selecting the finance book in which the adjustment must be made. The system retrieves the debit / credit documents based on the search criteria entered. The system saves the adjustment details along with the debit / credit note.

This page also allows you to authorize the debit / credit note. The status of the debit / credit note is updated as “Authorized”.