Reviewing Accounting Information

Select the “Review Accounting Information” activity under the “Journal Voucher” business component.

The “Review Accounting Information” page appears.

Enter the following fields in the “Search” group box:

Doc. Type / Doc. #

Use the drop-down list box to specify the type of document. The system lists the values “Customer Order”, “Purchase Order”, “Repair Order”, “Aircraft Maintenance Exe.” and “Shop Work Order”. The system displays the value “Customer Order”, by default.

In the editable field alongside, enter the document # based on the document type selected.

Help facility available.

Select one of the following radio buttons:

Include JV (Yes)	Select this radio button to include the journal voucher for the review accounting information.
Include JV (No)	Select this radio button to exclude the journal voucher for the review accounting information.

Click the “Get” pushbutton to retrieve the search results, cards summary, summary and detail accounting information.

The system displays the following in the “Search Result” group box:

Doc. Type	The type of the document.
Doc #	The number specifying the document.
Doc. Status	The status of the document.
Trading Partner Type	The trading partner type which could be “Supplier” or “Customer”.
Trading Partner # / Name	The number / name identifying the Trading Partner.

The system displays the cards summary based on the document type selected.

The system displays the following fields if the document selected is “Customer Order”, “Component Work Order Reporting”, “Customer Service Invoice”, “Customer Direct Invoice”, “Customer Misc. Invoice”, “Pack Slip Invoice”, “Aircraft Maintenance Execution”.

Material Revenue	The material revenue obtained from the order.
Resource Revenue	The resource revenue obtained from the order.
Ext. Repair Revenue	The external repair revenue obtained from the order.
Ext. Service Revenue	The external service revenue obtained from the order.
Other Revenue	The other revenue obtained from the order.
Fixed Revenue	The fixed revenue obtained from the order.
Usage Revenue	The usage revenue obtained from the order.
Material Cost	The material cost of the order.
Resource Cost	The revenue cost of the order.
Ext. Repair Cost	The external repair cost of the order.
Ext. Services Cost	The external service cost of the order.
Other Cost	The other costs of the order.

The system displays the following fields in the right section:

Basic Value	The basic value of the order.
Tax	The tax of the order selected.
Charges	The charge of the order selected.
Discount	The discount of the order selected.
Addl. Charges	The additional charges of the order selected.
Total Value	The total value of the order.

The system displays the following fields if the document selected is “Purchase Order”, “Exchange Issue”, “Goods Inward”, “Supplier Order Based Invoice”, “Repair Order”, “Goods Inward”, “Repair Order Issue”, “Unplanned Issue”, “Sales Issue” and “General Issue”.

Material Cost	The material cost of the order.
Ext. Services Cost	The external service cost of the order.
Exchange Cost	The exchange cost of the order.
Other Cost	The other costs of the order.
BER Cost	The cost incurred in evaluating the component.
Salvage Value (-ve)	The estimated scrap value of the component/part.
Basic Value	The basic value of the order.
Tax	The tax of the order selected.
Charge	The charge of the order selected.
Discount	The discount of the order selected.
Proposed Amount	The proposed amount of the order.
Variance	The variance of the order.
Total Value	The total value of the order.

The system displays the following fields if the document selected is “Loan Order”, “Rental Order” and “Rental Issue”.

Loan Charges	The charges applicable for loaning the part.
Basic Value	The basic value of the order.
Tax	The tax of the order selected.
Charge	The charge of the order selected.
Discount	The discount of the order selected.
Total Value	The total value of the order.

The system displays the following field if the document selected is “Scrap Note”, “Stock Conversion”, “Stock Transfer Issue”, “Maintenance Issue”, “Material lost in Transit”, “Unplanned Receipt”, “Stock Transfer Receipt”, “Rental Receipt”, “Inventory Return”, “Maintenance Return”, “Unplanned Return”, “Kit Issue” and “KIT receipt”.

Material Cost

The material cost of the order.

The “Summary” tab displays the following fields:

Select one of the following radio buttons:

Order Level	Select this radio button to view the details based on the
Document Level	Select this radio button to view the details based on the

The following fields are displayed in the “Accounting Information” multiline.

Order Type	The type of the order.
Order #	The number specifying the order.
Document Type	The type of the document. Note: This field is blank, if the ‘View By’ is selected as ‘Order’.
Document #	The number specifying the document. Note: This field is blank, if the ‘View By’ is selected as ‘Order’.
Account Code	The account code against which posting has been triggered for the selected Order/ Document #
Account Code Desc.	The description of the account code.
Entity	The relevant entity like material, Labor, Fixed etc. applicable for the Document #.
Cost Center	The cost center against which cost or revenue has been booked.
Cost Center Desc.	The description of the Cost Center.
Analysis Code	The analysis code against which cost or revenue has been booked.
Sub Analysis Code	The sub-analysis code to which the account is mapped to.
Account Currency	The accounting currency of the document.
Base Currency
Dr Amount	The transaction amount that has been debited in the account.
Cr Amount	The transaction amount that has been credited in the account.
Finance Book	The finance book against which the posting has been passed.
Analysis Code Desc.	The analysis code description against which cost or revenue has been booked.
Sub Analysis Code Desc.	The sub-analysis code description against which cost or revenue has been booked.

The following fields are displayed in the “Detail” multiline.

Transaction Type	The type of the transaction.
Transaction #	The number identifying the transaction.
Posting Date	The date on which the Adjustment entry (Journal Voucher) gets generated.
Account Code	The code identifying the account in which the transaction amount must be debited or credited.
Account Code Desc.	The description of the account code.
Dr / Cr	Indicates whether the account is the debit or credit account.
Entity	The relevant entity like material, Labor, Fixed etc. applicable for the Document #.
Transaction Amount	The total amount to be debited or credited in a corresponding account.
Exch. Rate	The conversion rate of Base Currency and Transaction Currency.
Base Amount	The transaction amount in the base currency of the company.
Cost Center	The cost center against which cost or revenue has been booked.
Cost Center Desc.	The description of the Cost Center.
Analysis Code	The analysis code against which cost or revenue has been booked.
Analysis Code Desc.	The analysis code description against which cost or revenue has been booked.
Sub Analysis Code	The sub-analysis code to which the account is mapped to.
Sub Analysis Code Desc.	The sub-analysis code description against which cost or revenue has been booked.
Expense Classification	The classification of the expense incurred.
Company Code	The code identifying the company.
Finance Book	The code identifying the finance book in which the posting is made.
Item / TCD #	The Part # associated to the Order/Document.
Customer Order #	The number identifying the customer order.
AME #	The aircraft maintenance execution number for the customer order, if the order applicability is ‘Aircraft’.
SWO #	The shop work order number for the customer order, if the order applicability is ‘Parts’.
Ref. Doc. Type	The type of the reference document of the order.
Ref. Doc. #	The number specifying the reference document of the order.
Trading Partner Type	The trading partner type which could be “Supplier” or “Customer”.
Trading Partner #	The number identifying the trading partner.
Trading Partner Name	The name of the trading partner.
Narration	Any textual description.
Created by	The name and code of the employee who created the order.
Created Date	The date on which the employee created the order.

The system displays the following fields:

Debit Total	The sum of the transaction amounts of all the debit accounts if the currency of all the accounts is the same.
Credit Total	The sum of the transaction amount of all the credit accounts if the currency of all the accounts is the same.

Click the “Add for Adjustments” pushbutton to adjust the cost / revenue for the work order.

On click of Add for Adjustment, all the lines selected moves to Generate Adjustment section for adjustment, with the Order # in Co # field, Document in SWO or AME field if available, Account code, Cost Center, Analysis, Sub Analysis, Expense Classification, Finance Book and Entity.

Enter the following fields in the “Generate Adjustment” multiline:

Finance Book

Use the drop-down list box to specify the code identifying the finance book in which the posting is made.

Account Code

The code identifying the account in which the transaction amount must be debited or credited.

Help facility available.

The system displays the following field:

Account Code Desc.

The description of the Account Code.

Enter the following fields in the “Generate Adjustment” multiline:

Dr / Cr	Use the drop-down list box to specify whether the account is the debit or credit account. Mandatory.
Base Amount	The transaction amount in the base currency of the company. Mandatory.
Entity	Use the drop-down list box to specify the relevant entity like material, Labor, Fixed etc. applicable for the Document #.
Cost Center	The code identifying the cost center that has been mapped to the account. Help facility available.

The system displays the following field:

Cost Center Desc.

The description of the Cost Center.

Enter the following fields in the “Generate Adjustment” multiline:

Analysis Code	The analysis code to which the account is mapped to. Help facility available.
Sub Analysis Code	The sub-analysis code to which the account is mapped to.
Expense Classification	The classification of the expense incurred. Help facility available.
Customer Order #	The number specifying the customer order. Help facility available.
AME #	The aircraft maintenance execution number for the customer order, if the order applicability is ‘Aircraft’. Help facility available.
SWO #	The shop work order number for the customer order, if the order applicability is ‘Parts’. Help facility available.

The system displays the following field:

Journal Voucher #

The number identifying the Journal Voucher.

Enter the following field:

Remarks

Any textual description.

Click the “Compute Totals” pushbutton to

The system displays the following fields:

Debit Total	The sum of the transaction amounts of all the debit accounts after the adjustment is made.
Credit Total	The sum of the transaction amount of all the credit accounts after the adjustment is made.

Click the “Preview” pushbutton to view the cost/revenue after considering the adjustment.

The delta information provided in the “Generate adjustment” section will get reflected in the Cards showing the adjustment entry passed.

The “Summary” multiline also gets refreshed considering the JV information.

Click the “Close Preview” pushbutton to return to the previous view without considering the adjustment.

The system displays the following field:

Posting Date

The posting date of the journal voucher.

Click the “Generate Journal Voucher” pushbutton to reallocate the cost / revenue for the work order.

To proceed, carry out the following:

Select the “Create Journal Voucher” link at the bottom of the page to create a journal voucher.
Select the “Report on GL Transaction” link at the bottom of the page to generate the GL transaction report.