Initiating an Accrual run or cancelling an accrual report

This page allows you to initiate an accrual report, view or cancel an existing accrual report, or process a journal voucher. Tell me more.

Select the “Manage Accrual Run” link under the “Journal Voucher” business component.

The “Manage Accrual Run” page appears.

Click here to view instructions to initiate an accrual run

Click here to view instructions to cancel an accrual report or process a journal voucher

Initiating an accrual run

Enter the following fields in the “Run Details” group box:

Accrual Run # From	A unique number identifying the accrual run (Alphanumeric, 18). Mandatory. This number is automatically generated based on the “Default Numbering Type for Accrual Run #” defined in the “Set Function Defaults” page. The number is displayed with the corresponding prefix and suffix based on the numbering type selected. The number is generated after an accrual report is initiated.
Run Date	The end date till which the accrual report is run. Once run the user cannot enter an earlier date.

Finance Book

Use the drop-down list box to select the code identifying the finance book for which the accrual run is done. All the posting finance books mapped to the login organization unit will be available for selection in the ascending order, if the “Allow Multiple Finance Book Postings” field is set to “Yes” in the “Set Function Defaults” page. Ensure that a value is selected in this field.

By default the system displays the Finance Book as set in the “Set Function Defaults” activity of the current business component for the option ‘Default Finance Book’

The following fields are displayed in the “Run Details’ group box:

Status

The status of the accrual report, which can be in anyone of the following statuses:

Active – indicates a new accrual run
In-progress – indicates the period during which the acrrual date is being generated.
Processed – indicates that the accrual run is completed processing and journal voucher is created.
Cancelled – indicates that the accrual run is cancelled.

Note: If the accrual report is generated for more than one service, then the lower status of the two services is displayed as the status of the accrual report.
Company Name	The name of the organization unit

Note: The default finance book selected in the “Set Function Defaults” page will be displayed if the “Allow Multiple Finance Book Postings” field is set to “No”.

The following fields are displayed in the “Accrual Processing Information” multiline:

SI #	The line item number
Accrue for	The service item for which the accrual report is generated
Select	Select the checkbox if the accrual run should consider the service item for calculating service revenue and cost.
Report file name	The excel file name of the accrual report.

Note: After the accrual report is generated, an excel file name is created with all the revenue and cost details. Click on the hyperlinked report file name to view the service revenue and cost details.

Processing Remarks	Any comments regarding the processing stage of the accrual report (Alphanumeric, 100).
Journal Voucher #	A unique number identifying the journal voucher (Alphanumeric, 18). Mandatory. This number is automatically generated based on the “Default Numbering Type for Accrual Journal” defined in the “Set Function Defaults” page. The number is displayed with the corresponding prefix and suffix based on the numbering type selected. The number is generated after an accrual report is initiated.
Reversal Journal Voucher #	A unique number identifying the reversal voucher (Alphanumeric, 18). Mandatory. This number is automatically generated based on the “Default Numbering Type for Accrual Journal - Reversal” defined in the “Set Function Defaults” page. The number is displayed with the corresponding prefix and suffix based on the numbering type selected. The number is generated after an accrual report is initiated.
Run Status	The processing status of the service in the accrual report.

Click the “Initiate Accrual Run” pushbutton to generate an accrual report.

A unique number is generated for the “Accrual Run #” and the status of report is updated as “Active”.

Cancelling an accrual report

Accrual Run # From

A unique number identifying the accrual run (Alphanumeric, 18). Mandatory. Enter the accrual run # for which the accrual report has to be cancelled.

The following fields are displayed in the “Run Details’ group box:

Run Date

The end date till which the accrual report was run.

Finance Book

The code identifying the finance book for which the accrual report is generated.

Status

The status of the accrual report, which can be in anyone of the following statuses:

Active – indicates a new accrual run
In-progress – indicates the period during which the acrrual date is being generated.
Processed – indicates that the accrual run is completed processing and journal voucher is created.
Cancelled – indicates that the accrual run is cancelled.

Note: If the accrual report is generated for more than one service, then the lower status of the two services is displayed as the status of the accrual report.
Company Name	The name of the organization unit

Note: The default finance book selected in the “Set Function Defaults” page will be displayed if the “Allow Multiple Finance Book Postings” field is set to “No”.

The following fields are displayed in the “Accrual Processing Information” multiline:

SI #	The line item number
Accrue for	The service item for which the accrual report is generated
Select	Selected checkbox indicates that the service item was considered for the accrual report
Report file name	The excel file name of the accrual report.

Note: Click on the hyperlinked report file name to view the service revenue and cost details.

Processing Remarks	Any comments regarding the processing stage of the accrual report (Alphanumeric, 100).
Journal Voucher #	A unique number identifying the journal voucher (Alphanumeric, 18).
Reversal Journal Voucher #	A unique number identifying the reversal voucher (Alphanumeric, 18).
Run Status	The processing status of the service in the accrual report.

Click the "Cancel Accrual Run” pushbutton to generate an accrual report.

The status of the accrual report is updated as “Cancelled”.

Click the "Process JV" pushbutton to generate a journal voucher.

A journal voucher is created and income is accounted.

Note: A reverse journal voucher is also created but it is posted on a later agreed date.

The system displays the following fields in the “Record Statistics” group box, after the accrual report is generated:

Created By	The login ID of the user who had generated the accrual report.
Created Date	The date on which the accrual report was run.
Last Modified By	The login ID of the user who had last modified the accrual report.
Last Modified Date	The date on which the accrual report was last modified.

Manage Accrual Run - An Overview

This page allows you to accrue the service revenue and cost. The system generates a unique accrual Run number. You can also select the finance book for which the accrue should run. You can also cancel accrual run and process a journal voucher in this page.