Recording Regular invoice details

Select the “Review / Process Scanned Invoices & Notes” link under the “Accounts Payable Hub” business component.Click the “Reg. Billing Info.” tab

Note: You can record details in this tab; if 1) The invoice basis is “Actuals” or the invoice basis is “Quote” and “Modification to Quote Values in Invoice Release” parameter for Service Sale Quote is set to 0 in the Set Sales Process Parameters activity of the Customer component and, 2) The invoice release is in “Fresh”/ “Returned” status.

The system dispalys the following in the ‘Billing Ref. Details’ group box:

Click the “Get” pushbutton.

Count

Indicates the number of tasks that are present in the Invoice Release.

To retrieve tasks from the invoice release

Enter the following fields in the ‘Billing Ref. Details” section:

Invoice Level	Select the radio button to retrieve details of the pricing tasks/ pricing documents level from the customer order/execution document.
Detail Level	Select the radio button to retrieve all details of the customer order/execution document.

You can search for a customer order by a number of parameters as explained below.

Search by

Use the first drop-down list box to select an attribute of those tasks/ documents that you wish to retrieve from the customer order/execution document. The drop-down list box displays the following: COA ?, Billable?, Processed?, Pricing Task #?, Prime Part #, and Exec. Doc. #.

Use the second drop-down list box to further enhance the search based on the attribute selected in the first drop-down list box.

For example, you can select “Billable?” in the first drop-down list box and then select “Yes” in the second drop-down list box to retrieve orders that are billable to the customer. Likewise, you can select “Processed?” in the first drop-down list box and “No” in the second, to retrieve orders that have not been processed yet.

More details

Select the 'Search' pushbutton to display tasks in the “Billing Ref. Details” multiline.

The “Billing Ref. Details” multiline displays the following details for all the tasks of the customer order/execution document displayed in the “Current Ref. Details” section.

I	Indicates whether the task/ / document is a part of the invoice release or not. The indicator ‘P ’denotes the task/ document is pending execution and hence not included in the invoice. ‘E’ denotes the task/ document has been included in the invoice.
Price Disp.	Pricing Disposition displays the Details of pricing of the task. It displays values “Priced” or “Price Not Found”. For example, a) whether the price for the task has been determined and is available for billing in the relevant pricelists/ Contract. B) The reasons for not pricing of the task, if prices for the task have not been set yet. Note: This field displays details of pricing only if the pricing basis is “Fixed Price” against the Pricing Tasks.
Doc Type	The type of the document generated by the shop work order/ Aircraft Maintenance Execution document for external repairs/ services, such as Repair Order or Purchase Order.
Doc. #	The repair order or service purchase order generated for the shop work order/ Aircraft Maintenance Execution document.
Task #	The task that you wish to include in the invoice.
Seq. #	The order of execution of the task in the aircraft maintenance execution document/work order.

Enter the following fields in the “Billing Ref. Details” multiline:

Billing Sequence	The sequence of tasks to be presented to the customer in the Invoice Release document.
Task Desc	The short name/description of the task.
Execution Comment	The execution comments last updated against a task.

The system displays the following fields in the “Billing Ref. Details” multiline:

Add	The ‘+’ icon availble in this column enables the addition of tasks directly in the Invoice Release screen between the existing tasks.

Enter the following fields in the “Billing Ref. Details” multiline:

Billing Element

The billing element for the resource, such as BER cost or Repair cost.

The system displays the following fields in the “Billing Ref. Details” multiline:

Pricing Basis

The pricing basis for the charge, such as T & M Price or Fixed Price.

Enter the following fields in the “Billing Ref. Details” multiline:

FP – Mat.	The price of materials utilized for the task, as fixed in the sales contract.
FP – Lab.	The price of labour utilized for the task, as fixed in the sales contract.
FP – Oth. Res.	The price of other resources utilized for the task, as fixed in the sales contract.
FP – Total	The total price of the task, which will be equal to (FP – Mat.) + (FP – Lab.) + (FP – Oth. Res.)

The system displays the following fields in the “Billing Ref. Details” multiline:

Extd. FP-Mat	Extended Fixed Price – Materials: The extended Fixed Price of materials used as per the Part Pricelist associated with the Customer Order.
Extd. FP-Lab.	Extended Fixed Price – Labour: The extended Fixed Price of Labour used as per the Service Pricelist that are associated with the Customer Order.
Extd. FP-Oth. Res	Extended Fixed Price – Other Resources: The extended Fixed Price of Other Resources used as defined in the contract.
Extd. FP-Total	Extended Fixed Price- Total: The sum of all the Extended Fixed Price together. (Extd. FP-Mat) + (Extd. FP-Lab) + (Extd. FP-Oth. Res.)
T & M – Mat.	The sum of the price of materials used for all the tasks of the customer order/execution document as per the part pricelist associated with the customer order.
T & M – Lab.	The sum of the price of labour used for all the tasks of the customer order/execution document as per the service pricelist associated with the customer order.
T & M – Oth. Res.	The sum of the price of other resources used for all the tasks of the customer order/execution document as per the service pricelist associated with the customer order.
T & M – Charges	The sum of the additional charges incurred by all the tasks undertaken for the customer order/execution document as per the service pricelist associated with the customer order.
T & M – Ext. Repairs	The sum of the price of external repairs undertaken for all the tasks for the customer order/execution document as per the service pricelist associated with the customer order.
T & M – Total	The sum total of the following for the customer order/execution document: (T & M Price – Mat.) + (T & M Price – Lab.) + (T & M Price – Oth. Res.) + (T & M Price – Charges) + (T & M Price – Ext. Repairs)
FP – Total	The sum of the fixed price for the execution of all the tasks for the customer order/execution document as stipulated in the contract attached to the customer order.
Basic Value	The basic value for customer order/execution document, which will be equal to (T & M Price – Total) + (FP – Total)

Final Price	The final price of the task/ execution document as charged to the customer.
Exe. Doc. Curr.	The currency of the execution document.
Total Cost (Exe. Doc. Curr.)	The total cost incurred, in the currency of the execution document.
Total Cost (CO. Curr.)	The total cost incurred in the currency of the customer order.
Sysbillable	Indicates whether the system recommends the billing of the task to the customer.

Billable?	Use the drop-down list box to indicate whether the task must be billed to the customer. The drop-down list box displays the following: No and Yes. Note: 1) The billability of the task is automatically set to the billability of its pricing task on change of the billability of the pricing task. 2) However, you can change this attribute of the task. The billability of the task can be set to “No” even if the billability of the pricing task is “Yes”. However, the opposite of this is not allowed. 3) Billability should be set to “No” if the Warranty Res. is set to “Yes”.
COA?	Use the drop-down list box to indicate whether the task is out of scope of the customer order The drop-down list box displays the following: In Scope and Out of Scope. Select In Scope to indicate that the task is stipulated in the customer order. Out of Scope to indicate that the task is not stipulated in the customer order nonetheless was carried out due to an unforeseen event. Note: 1) If the invoice basis for the customer order is “Quote”, you cannot change COA for a task, regardless of the definition of “Modification to Quote Values in Invoice Release” parameter for Service Sale Quote in the Set Sales Process Parameters activity of the Customer component. 2) The COA of the task will be automatically set to the COA of its pricing task on modification of the COA at the pricing task. 3) However, you can record the COA for a task associated with a customer order with invoice basis as “Actuals”. Though you can modify COA of the task it cannot be In Scope, if the COA of its pricing task is Out of Scope. However, the opposite of this is possible.
Warranty Reco.	Indicates whether the maintenance/execution department recommends warranty for the part/aircraft repaired/maintained by the task.
Warranty Res	Use the drop-down list box to indicate whether warranty is necessary for the task. Warranty Res. (resolution) overrides the Warranty Reco. As recommended by the execution. Note: 1) The warranty resolution that you select for a task must not be “No”, if the Warranty Resolution for the customer order /execution order is "Fully Accepted". 2) On contrary, you cannot set the warranty resolution for the task to “Yes”, if the same for the customer order is “Fully Rejected”. 3) Billability should be set to “No” if the Warranty Res. is set to “Yes”.
Bill to Cust.	Use the drop-down list box to specify the customer to whom the service must be billed. The system lists all the values of bill to customer as defined in the Customer master for the customer against whom the Invoice Release is generated. Help facility available
Warranty Status	The warranty status of the customer order.
Price Narration	The price narration for the resource as available in the sale contract of the customer order.
Internal Notes	Additional information on the overhead prices charged for the task.
Pricing Notes	The pricing notes for the resource as available in the service pricelist associated with the customer order. The reasons for change in the following prices, if any 1. Covered Qty., 2. Covered Extd. Price, 3. Max. Qty., 4. Max. Extd. Price
Modifiction Notes	This field is mandatory, if you have modified the above-mentioned prices.
COA Exists?	Indicates whether any cost over an above the agreed price of the customer order exists, No to indicate that the task is stipulated in the customer order. Yes to indicate that the task is not stipulated in the customer order nonetheless was carried out due to an unforeseen event/requirement.
Qty.	Price of material as defined in the contract.
Modified Qty.	The main core quantity covered in customer order/work order. Note that this quantity can be modified.
Qty. Ref.	Indicates whether the main core quantity is applicable for the unit price.
Scrap	The number of main core quantity that has been scrapped during execution of the task.

Margin %	The percentage of profit on the cost of the tasks/ execution document as defined in the sale contract, which is used to compute Usage Based Revenue Recognition. Note that .this field displays margin % only for Usage Based (for e.g. PBH – Power By Hour) part pricing.
Rev. Reco. Amount	The revenue recognition amount or the revenue earned for the task/ execution document, if the pricing basis is Usage-Based. This will be equal to: Total Cost (CO. Curr.) / (1-Margin %)
Work Center #	The work center in which the task is executed.
Task Status	The execution status of the task.
Quoted?	Indicates whether the task is included in the quote for the customer order.
Qt. App. Status	The quotation status of the task in the quote of the customer order.

Processed?	Select the check box indicate that you have verified the details in this tab.
Inv. Remarks	Additional information on the invoice release.
RTB Analysis	Additional information on RTB status of the invoicing event. This field displays RTB details
Billing for	The type of document that is being billed in the invoice release, such as Aircraft Maintenance Execution, Shop Work Order, Repair Order, Purchase Order or Exchange Order.
Billing Doc. #	The document # of the above Billing for document type
Parent WO #	The parent work order of the execution document to which the task/ document is associated.
Exchange Order #	The exchange order generated for the customer order.
Exch. Initiated as	The mode of exchange, such as Regular or Advance Exchange.
Exch. Type	The type of exchange, such as Exchange with Repair or Flat Exchange.
Reasons for Exch.	Details of reasons for exchange of the maintenance part and the exchange initiator (whether Customer or Internal).
Exch. Core Status	The status of the core part of the exchange order.
Doc Type	The type of the document generated by the shop work order/ Aircraft Maintenance Execution document for external repairs/ services, such as Repair Order or Purchase Order.
Doc #	The repair order or service purchase order generated for the shop work order/ Aircraft Maintenance Execution document.
Exch. Ind.	Indicates whether the exchange is a top assembly or a sub assembly exchange for an Exchange Order and indicates whether the work order is directly involved in the exchange or only the parent work order of this work order is involved.
Task Type	The type of the task executed on the maintenance object with reference to an engineering document.
Task Ref. Date	The date of the engineering document reference for the task performed on the maintenance object.
Task Compl Date	The date of the actual completion of the task The system displays the default values as follows: For automatically generated Invoice Releases: The system displays the Actual End Date of the Task from AME/SWO for Invoice Releases For manually generated Invoice Releases: The system displays the Actual End Date of the Task from AME/SWO on click of the ‘Get’ pushbutton on retrieving the Task/WO details.
Task Source Doc. #	The Eng. Doc. # (Engineering Document #) relating to the task performed on the maintenance object, if any.
Repair Classification	The repair classification of the task as available in the execution document.
Repair Process Code	The repair process associated with the task as defined in the execution document.
Pricing Task	Indicates the pricing task # for a task.
Parent Task Desc.	The description/short name of the pricing task.
Parent Task	The parent task # of the task.
WS Ref.Code	The short name/description of the parent task.
WS Notes	The work scope reference code for the task as defined in the sale contract.
Incl. / Excl. Ref.Code	Additional information on the work scope defined for the task in the sale contract.

Incl. /Excl. Notes	Additional information on the inclusion/exclusion of the task from the customer order.
Part # (Main Core)	The part repaired/serviced by the task.
Mfr. Part # (Main Core)	The manufacturer part # of the part repaired/serviced by the customer service order.
Mfr. # (Main Core)	The manufacturer of the part repaired/serviced by the customer service order.
Part Serial #/Lot #	The serial # and/or lot # of the part repaired/serviced by the customer service order.
Part Desc.	The short name/description of the part repaired/serviced by the customer service order.
ATA #	The ATA # relevant to the part.
ATA Desc.	The description of the ATA # relevant to the part.
A/C Reg. #	The aircraft repaired/serviced by the customer service order.
Last Updated Log	The fixed prices (FP – Mat., FP – Lab. FP – Oth. Res. and FP – Total) as they were prior to the latest change made by the user. However, this field does not display values, if the fixed prices have not been changed since they were defined in the sale contract.
FP Ref.	The contract revision # that is the basis for the fixed price.
F. Pricing Source	The input source of fixed prices (FP – Mat., FP – Lab. FP – Oth. Res. and FP- Total), such as System or User. This field displays “System”, if no user has modified the fixed prices since they were set in the sale contract. Conversely, “User” is displayed here, if users have modified the fixed prices.
Last Modified by	The employee code and name of the person who modified the price details.
Last Modified Date	The date on which the employee modified the price details.

Select the ‘Add New Tasks’ link for addition of new tasks directly into Release without updating execution details
Select the ‘View Repair Findings’ link to view details of repairs

To calculate and save new price details

Select the “Re-Compute and Save Price” pushbutton after you have specified new prices in the multiline.

On click of the pushbutton, the system re-computes prices of materials, resources, external repairs and services and additional charges associated with the task in the invoice release based on the contract and pricelist definitions.

Select the “Save Reg. Billing Info.” pushbutton. to create a new invoice release manually or save the updated details of an existing invoice release.

Creates invoice release for the customer order, based on the tasks/ execution documents retrieved using the ‘Get’ push button
Facilitates addition of new tasks/ execution documents to the invoice release, which are completed and eligible for billing.
Computes and displays the sum total of the T & M and final prices for all the tasks in the “Billing Summary” group box.

Overview

This tab page “Regular Billing Info.” enables you to record the pricing details of tasks, repair orders, purchase orders and exchange orders associated with the customer order/ execution documents for the customer order. You can record the fixed prices for materials, resources, other resources, additional charges and external repairs incurred on tasks. You can also specify COA, Billable and Warranty Resolution attributes for these tasks. You can also re-compute the fixed and total prices for the entire release to price the release again based on the latest available prices in the pricelists.