Recording monthly fixed charges

This tab allows you to generate invoice release for monthly fixed charges as defined in the contract.

Click the "Monthly Fixed Charges" tab.

The system displays the following fields:

Billing Period	The duration from the starting date and end date of billing
Billing Element	The element based on which billing will be done eg. Maintenance Fee, Monthly Administrative fee, Warehouse Rental charges .

Enter the following fields in the multiline:

Aircraft Model #	Aircraft model is an alphanumeric number which identifies a type or design of aircraft
Aircraft Group	A unique number identifying an aircraft group. An aircraft group is a collection of aircraft with unique registration numbers.
Aircraft Reg.#	A unique number allotted to an aircraft by the regulatory authority of the country in which it is registered.
Aircraft MSN #	The manufacturer serial number of the aircraft associated with the customer order.
Station #	The code identifying the station in which the task/package was performed.
Part #	The manufacturers’, suppliers’ or the industry standard identity for the subject part, assembly, kit or material item. Part Number when linked with its Manufacturer Code, provides a unique identity for the given item. Help facility available
Serial #	The serial number assigned to a component. Help facility available

The system displays the following fields in the multiline:

Sys. Billable Qty.

The quantity of aircrafts that are applicable for billing as computed by system against the Billing Element.

Enter the following fields:

Act. Billable Qty.

The actual total usage for billing.

Parameter

Use the drop-down list box to specify the parameter for billing. The system lists the option below:

Flying Hour

The system displays the following fields:

Sys. Unit Rate

The Unit Rate for per Parameter applicable as selected in the Contract.

Enter the following fields in the multiline:

Act. Unit Rate

The actual unit rate that would be considered for price computation.

The system displays the following fields:

Sys. Billable Amount	The total amount against the line as computed with the Sys. Unit rate and Sys. Billable Quantity.
Act. Billable Amount	The actual total billable amount computed with the Actual Billable Quantity and Actual Unit Rate

Enter the following fields in the multiline:

Pricing Notes

User defined field to input any notes or remarks that may be required.

The system displays the following fields:

Pricing Disposition

The details of pricing of the Billing Element. It displays values “Priced” or “Price Not Found”. For example, a) whether the price for the billing, element and object has been determined and is available for billing in the relevant contract.

Click the “Computer Fixed Charges” pushbutton to view all rates for the applicable objects as per pricing definitions in Contract.

Computation of Fixed Charges

Total Amt. = Act. Billable Qty * Act. Unit Rate

Select the “Save Fixed Charges” pushbutton to save the details entered. This pushbutton is available only for direct billing.

Note: Select the Manage Direct Billing link in the bottom of the "Process Monthly Invoice Release" activity to generate the monthly fixed charges for direct billing without a system-generated milestone. The system allows you to add or delete pricing lines from Release, until the release is confirmed.

Ø Select the “One Release Per Aircraft check box if during release you wish to generate one release ID for each aircraft that is bill generated at individual tail level.

Ø Click the “Generate Release” pushbutton to generate the invoice release as per the following conditions:

1. If the check box "One Release per Billing Element" is selected, the system generates individual release for each Billing Element in the Milestone and generate the Release ID.

2. if the check box is not checked, ensure a single release is generated for all Aircrafts and Billing Elements in milestone

3. The generated release must be saved in Fresh status.

Note: Ensure that you click Computer Fixed Charges pushbutton at lease once before clicking “Generate Release” pushbutton to view billable rates from contract.

Ø Select the One Release per Billing Element checkbox if you wish to generate individual releases for each Billing Element in the milestone.

The system displays the following fields in the “Record Statistics” group box:

Created By	The login user who created the release.
Created Date	The date on which the release was created
Cancelled By	The login user who cancelled the release.
Cancelled Date	The date on which the release is cancelled
Confirmed By	The login user who confirmed the user.
Confirmed Date	The date on which the release was confirmed.
Last Modified By	The user who modified the release.
Last Modified Date	The date on which the release was modified.