Recording other direct charge details

This tab enables the user to bill the other contract direct charges in the Invoice Release as per the definitions in the contract. That is on generation of an Invoice Release for a CO generated against Regular Contract/US Defense Contract, if Other Direct Charges are defined in the contract, then based on definitions in the contract, the Expense Invoices or Journal Vouchers will be billed as direct charges.

Note that the system displays all the Pricing Elements under other Direct Charges applicable for the milestone selected for Invoice release generated in this tab

The system displays the following fields in the “Current Ref. Details” group box:

Customer Order #	The customer order that you have selected in the Process Invoice multiline in the ‘Select Customer Order - Services” screen.
Exec. Doc. Type	The type of the execution document that belongs to the Exe. Doc # associated to the CO # you selected in the ‘Select Customer Order- Services’ screen.
Exec. Doc. #	The type of the execution document that belongs to the Exe. Doc # associated to the CO # you selected in the ‘Select Customer Order- Services’ screen.

The system displays the following fields in the “Other Direct Charges Summary” group box:

Billable CO Charges

The total other direct charges to be billed to the customer.

The system displays the following fields in the “Revision Info.” group box:

Select the “Get Latest Info.” pushbutton

Count

Indicates the number of records in the multiline.

Select the “Search Filters” group box:

View Option

Use the drop-down list box to indicate the version of material details you wish to view. The drop-down list box displays the following: Billing Info and Actual Info. Select:

Billing Info. , if you wish to view other direct charges as billed to the customer.
Actual Info., If you wish to view other direct charges as per T & M pricing.

Note: You cannot modify any data in this tab page, if View Option is selected as “Actual Info.”

Search By

Use the first drop-down list box to select an attribute of the task that you wish to retrieve. The drop-down list box displays the following: Billable?, COA?, Pricing Task #, and Processed?,

Use the second drop-down list box to indicate whether the attribute that you select in the first drop-down list box is applicable. The system lists values as follows:

If the 'Search By' is selected as:

'Billable?' then the system loads the values 'No' and 'Yes'
'COA?' then the system lists the values 'In Scope' and 'Out of Scope'
"Processed', then the system loads the values 'No' and 'Yes'

Select the “Search” pushbutton to retrieve search details in the multiline.

Enter the following fields in the “Other Direct Charges Pricing Details” multiline:

The system displays the following fields in the “Other Direct Charges Pricing Details” multiline:

I	Indicates whether the task/ / document is a part of the invoice release or not. The indicator ‘P ’denotes the task/ document is pending execution and hence not included in the invoice. ‘E’ denotes the task/ document has been included in the invoice.
Rev. Ind	Indicates whether the execution document was revised after authorization.
Price Disp.	The details of pricing of the task. It displays values “Priced” or “Price Not Found”. For example, a) whether the price for the task has been determined and is available for billing in the relevant pricelists/ Contract. B) The reasons for not pricing of the task, if prices for the task have not been set yet. Note: This field displays details of pricing only if the pricing basis is “Fixed Price” against the Pricing Tasks.
Doc. Type	Indicates the type of document which could be Expense Invoice or Journal Voucher.
Doc. #	The number identifying the Expense Invoice or the Journal Voucher.
Parent WO #	The reference number identifying the work order as in the Expense Invoice or Journal Voucher.
Task #	The reference number identifying the task as in the Expense Invoice or Journal Voucher.
Seq. #	The reference number identifying the sequence of the task as in the Expense Invoice or Journal Voucher
WBS Code	The WBS code of the associated task.
Task Description	A brief note on the task.
Pricing Element	The pricing element for the task, such as Part Price, Flat Exchange Fee, Exch. Fee with Repair, Handling Fee or Core Returnable Fee.
Charge Type	The type of charge as applicable for the respective Pricing Element.
Pricing Category	The category to which the pricing belongs as applicable for the respective Pricing Element.
CLIN	Indicates the CLIN applicable for the 'Other Charges' pricing element.
SLIN	Indicates the SLIN applicable for the 'Other Direct Charges' pricing element.
Applied on	The value in which the charges are applicable.
Value (Doc. Curr.)	The final value of the Expense Invoice/Journal Voucher in that respective document currency.
Doc. Curr	The currency of the Expense Invoice/Journal Voucher.
Exchange rate	The exchange rate between Doc. Currency and CO Curr. as on the release date.

Enter the following field in the “Other Direct Charges Pricing Details” multiline:

Value (CO Curr.)

The Value (Doc. Curr.) * Exchange rate

The system displays the following fields in the “Other Direct Charges Pricing Details” multiline:

Mark up %	Mark Up % as defined in maintain mark up on cost plus pricing elements if the charge type is 'Cost Plus'. Should be left blank if the charge type is not cost plus against any line.
Mark up	Mark Up Value as defined in maintain mark up on cost plus pricing elements if the charge type is 'Cost Plus'
Rate	Rate applicable for the respective Pricing Element as in 'Other Direct Charges' tab
Final Price	The total of other direct charges charged to the customer.
Price Description	Pricing Description applicable for the respective Pricing Element

Enter the following field in the “Other Direct Charges Pricing Details” multiline:

Cost Center	Cost Center applicable for the respective Pricing Element
Inv. Remarks	Any note pertaining to the invoice.

The system displays the following field in the “Other Direct Charges Pricing Details” multiline:

Sys. Billable ?

Indicates whether the system recommends billing of the task to the customer.

Enter the following field in the “Other Direct Charges Pricing Details” multiline:

Billable ?	Use the drop-down list box to indicate whether the task must be billed to the customer. The drop-down list box displays the following: No and Yes.
COA ?	Use the drop-down list box to indicate whether the part utilized for the task is out of scope of the customer order The drop-down list box displays the following: In Scope and Out of Scope. Select In Scope to indicate that the part consumed by the task is stipulated in the customer order. Out of Scope to indicate that the part consumed by the task is not stipulated in the customer order nonetheless was carried out due to an unforeseen event.
ACRN	ACRN applicable for the respective Pricing Element
Price Narration	The price narration for the resource as available in the sale contract of the customer order.
Internal Notes	Additional information on the overhead prices charged for the task.
Pricing Notes	CRN applicable for the respective Pricing Element
Last Updated log	The values of the following at the time of creation of the customer order: Cons. Qty., Ref. Rate, Unit Mark-up, COA?, Billable? and Warranty Res., Final Price are modified for the first time in the invoice release.
Modification Notes	The reasons for change in prices of the task. This field is mandatory, if the user has modified any of the fixed prices.
Last Modified by	The employee code and name of the person who modified the price details.
Last Modified Date	The date on which the employee modified the price details.

Click the “Save Direct Charges” pushbutton