Selecting a private transport claim to authorize
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Select the “Authorize Private Transport Claim” link from the left pane.
The “Select Private Transport Claim to Authorize” page appears.
The system displays the following:
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Date Format |
The date format applicable to the login user. |
Enter any or all of the following in the “Search Criteria” group box.
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Claim ID |
The unique ID that identifies the claim. Help Available |
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Employment Unit |
To view the records of all employees based on the employment unit, select the organization unit from the drop-down list. |
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Employee Code |
The unique code that identifies the employee. Help Available |
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Employee Name |
To view the records of all employees whose names contain specific characters, type in the starting character or characters of these employee names. Alternatively, type in these characters in any combination with wild cards. Example: Michael*, will search for those employee names that start with Michael, examples, Michael Anderson, Michael Smith and Michaels. |
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Travel Date From |
To view the records of employees who traveled within a specific date range, enter the date that ends the range. |
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Travel Date To |
To view the records of employees who traveled within a specific date range, enter the date that ends the range. |
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Project |
To view the records of all employees assigned to a project, select the project name from the drop-down list. |
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Transport Type |
To view the claim IDs based on the transport type, select the type of transport from the drop-down list. |
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Claim Date From |
To view the claim IDs within a specific date range, enter the date that starts the range. |
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Claim Date To |
To view the claim IDs within a specific date range, enter the date that ends the range. |
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Claim Amount Greater than |
To view all the claim IDs with claim amounts greater than a particular amount, enter the particular claim amount. |
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Claim Amount Lesser than |
To view all the claim IDs with claim amounts less than a particular amount, enter the particular claim amount. |
Select the “Search” pushbutton to view the records of all employees satisfying the search criteria you specified.
The records of the employees satisfying the search criteria will be displayed in the Search Results multiline.
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Claim ID |
The unique ID that identifies the claim. |
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Employment Unit |
The employment unit to which the employee belongs. |
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Employee Code |
The code of the employee. |
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Employee Name |
The name of the employee. |
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Travel Date |
The employee’s date of travel. |
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Project |
The project name to which the employee is assigned. |
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Transport Type |
The mode of transport opted by the employee. |
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Claim Date |
The date of the claim. |
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Claim Status |
The status of the claim. |
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Claim Amount |
The amount claimed. |
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Authorized Amount |
The claim amount that is approved. |
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Rejection Reason |
The reason for not approving a claim amount. |
Note: If only one search
criteria value is entered, the system will fetch the records that satisfy
this value.
If more than one search criteria value is entered, the system will fetch
the records satisfying all the specified values.
If you do not enter any value in the search criteria group box and select
the “Search” pushbutton, the system will fetch all the records that are
applicable to the selected reimbursement claim unit.
To select a private transport claim to authorize
Select a claim ID that is hyperlinked from the multiline in the Claim ID column.
The “Authorize Private Transport Claim” page appears.
Choose a claim that you want to authorize by checking the checkbox under the “Select” column beside the “Claim ID” column.
Select the “Authorize” pushbutton at the bottom of the page.
To authorize the claims in bulk
Select the “Authorize All” pushbutton at the bottom of the page to authorize all the claims displayed in the multiline.
Choose a claim that you want to reject by checking the checkbox under the “Select” column beside the “Claim ID” column.
Select the “Reject” pushbutton at the bottom of the page.
Select the “Reject All” pushbutton at the bottom of the page to reject all the claims displayed in the multiline.
6 Hyperlinked topics below
To select a private transport claim to authorize
To authorize the claims in bulk
Use this page to
¡ Select a private transport claim of an employee to authorize
¡ Authorize a private transport claim
¡ Reject a private transport claim.