Requesting for private transport claim
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Select the “Request for Private Transport Claim” link from the left pane.
The “Request for Private Transport Claims” page appears.
The system displays the following:
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Date Format |
The date format applicable to the login user. |
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Employment Unit |
The employment unit to which the employee is mapped. |
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Employee |
The name of the employee. |
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Department |
The department of the employee. |
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Job Title |
The title of the employee’s job. |
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Position Title |
The title of the employee’s position. |
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Grade Set |
The grade set of the employee. |
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Grade |
The grade of the employee. |
Enter the following in the “Claim Entry” multiline.
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Travel Date |
The date of travel by the employee. |
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Project |
Select the name of the project from the drop-down list. |
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Transport Type |
Select the mode of transport. The options in the drop-down list are “Private Bus”, “Private Car”, and “Motor Cycle”. |
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Time From |
The starting time of travel. |
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Time To |
The ending time of travel. |
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From |
The starting distance of travel. |
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To |
The ending distance of travel. |
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Reason |
The reason for travel. |
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Distance Travelled (Km) |
The total distance travelled by the employee, in kilometers. |
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Parking Fee |
The amount paid by the employee, for parking the vehicle. |
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ERP Charges |
The amount paid by the employee, as ERP charges. |
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Location of ERP Gantry |
The place where the ERP Gantry is located. |
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Remarks |
The user comments, if any. |
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Total Amount |
The amount that is to be claimed. |
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Claim ID |
A unique ID that is generated by the system to identify a particular claim. |
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Claim Status |
The system displays the status of authorization for the claim. The claim status can be one of the following. ¡ Authorized ¡ Rejected ¡ Pending for Authorization ¡ Drafted |
Select the “Compute Total” pushbutton to view the total claim amount.
The system displays the sum of the claim amounts in the “Total Claim Amount” field.
Select the “Save” pushbutton at the bottom of the page to save the details of the claim.
The system then creates and displays a Claim ID for the particular claim in the “Claim Entry” multiline. The claim is now in the draft stage, which is displayed in the Claim Status column.
To submit a claim for authorization
Select the “Submit” pushbutton at the bottom of the page.
The Claim Status for the particular claim in the “Claim Entry” multiline will become “Pending for Authorization”.
6 Hyperlinked topics below
To submit a claim for authorization
Use this page to request for a private transport claim.